Various Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application

Work environment

What we offer

TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
• contribute to the work of a central federal agency
• be part of cultivating the federal public service as a model workplace
With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
• collaborating on government-wide initiatives
• driving excellence in people management
• taking initiative
• effectively managing risks
TBS’s new flagship facility at 90 Elgin St., in the heart of downtown Ottawa, is the hub of its activities. The new building:
• is configured using Workplace 2.0
• has Wi-Fi throughout
• has many fully equipped video-conferencing areas to support collaboration and innovation
• has amenities such as showers and change rooms
• has secure bicycle storage, allowing employees to commute using Ottawa’s scenic bike path system

Intent of the process

A pool of qualified persons resulting from this process will be created and will be used to fill various administrative positions within the department with linguistic profiles (bilingual imperative BBB/BBB, bilingual imperative CBC/CBC, bilingual imperative CCC/CCC) as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

This pool may be used to staff similar positions in other organizations within the core public administration (Eligibility for job opportunities in federal organizations - Canada.ca).

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience
- Significant* experience providing advice and guidance to senior management** on administrative practices or procedures;
- Significant* experience analyzing data from multiple sources of information and summarizing into reports, documents, or presentations;
- Significant* experience in establishing priorities and managing deadlines;
- Significant* experience in a client service-oriented environment.

Significant* is defined as depth and breadth of experience normally associated with the performance of those duties for a period of approximately two (2) years.
Senior management** is defined as Director level (or equivalent) and above.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
Bilingual Imperative CBC/CBC

Information on language requirements

Competencies:
- Thinking things through;
- Showing initiative and being action-oriented;
- Demonstrating integrity and respect;
- Working effectively with others.

Abilities
- Ability to work under pressure, manage multiple, conflicting priorities and tight deadlines;
- Ability to collect information and take the appropriate action;
- Ability to communicate effectively orally;
- Ability to communicate effectively in writing.

Personal Suitability:
- Reliability;
- Attention to detail.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
Experience
A1) Experience providing financial administration support, such as monitoring budgetary reports or verifying invoices using SAP;
A2) Experience in coordinating and reviewing senior executive level correspondence, including proofreading, and editing correspondence for the purpose of quality control;
A3) Experience making travel arrangements and processing travel expense claims;
A4) Experience coordinating the logistics for in-person and/or virtual meetings or events;
A5) Experience in providing administrative support services in human resources (staffing, classification);
A6) Experience coordinating ATIP requests;
A7) Experience in coordinating the daily operations and activities of a senior manager’s office (Director level and higher), through activities such as: managing the calendar, preparing for meetings including the preparation of agendas, meeting logistics, and taking notes;
A8) Experience in managing data, conducting data analysis, and preparing reports for management using databases;
A9) Experience in managing, processing, and filing of documents in an electronic document management system.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.
Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

• Reference checks may be sought.
• An interview may be administered.
• A test may be administered.
• A situational exercise may be administered.
• An assignment, secondment, or acting appointment requires approval of your supervisor.
• You must provide proof of your education credentials.
• Persons are entitled to participate in the appointment process in the official language of their choice.
• For appointment processes where the area of selection was limited to Aboriginal peoples or to members of designated employment equity groups that included Aboriginal peoples, the Aboriginal candidates proposed for appointment or appointed must complete and sign the Affirmation of Aboriginal Affiliation Form as a condition of appointment prior to or at the same time as the offer of appointment, even if they have already self-declared as an EE member when applying.
• A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

All of the information collected during the selection process, including behaviour and communication, from the time of application until the end of the process, may be used to evaluate candidates.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.