Executive Assistant / Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please read this advertisement carefully in order to ensure you provide all the required information.

Candidates should be aware that the evaluation process will be conducted under tight deadlines shortly after the closing date of the poster. They will therefore be expected to be available when scheduled for their assessment. Failure to attend without official authorization could lead to their candidacy not being further considered. Rescheduling will be on an exceptional basis only.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though they do not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Work environment

Are you looking for a challenging and dynamic job in which you can make a difference in the lives of Canadians? A job at the CRTC might be of interest to you.

The CRTC is an administrative tribunal of approx. 550 employees that operates at arm’s length from the federal government; nonetheless, the CRTC’s employees are employees of the federal public service. Led by our Chairperson, with the support of Vice-chairpersons and regional Commissioners, we are dedicated to ensuring that Canadians have access to a world-class communication system that promotes innovation and enriches their lives. Our role is to implement the laws and regulations set by Parliamentarians who create legislation and departments that set policies. We regulate and supervise broadcasting and telecommunications in the public interest. For more information, please consult our website at https://crtc.gc.ca/eng/acrtc/organ.htm.

As recently published in an article in the Hill Times, the CRTC is ranked in the top 10% best places to work for in the federal public service, according to the 2020 Public Service Employee Survey: https://www.hilltimes.com/2021/06/21/canadas-public-service-employee-survey-2020-says-employees-happier-and-former-top-agencies-still-on-top/302247.

We provide legal services on a broad range of telecom and broadcasting issues. We’re a busy group that deals with everything from interpreting and implementing legislation, to advising CRTC staff about policy decisions, to questioning participants at CRTC public hearings and participating in litigation activities. We can’t do this work without the invaluable assistance of our administrative support team. This is where you can make a difference !

Intent of the process

This process will be used to staff the above-mentioned position.

A pool of partially qualified candidates will be established for indeterminate, determinate and acting appointments, as well as for assignments, deployments and secondments to staff similar positions with various linguistic or security requirements or profiles.

Indeterminate candidates at the AS-02 group and level or equivalent may be considered first for a deployment.

NON-IMPERATIVE APPOINTMENTS MAY BE CONSIDERED:

The position to be staffed is bilingual imperative BBB/BBB. However, bilingual non-imperative appointments may be considered if we are unable to staff the position with a qualified candidate who meets the BBB/BBB language proficiency.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION AND/OR OCCUPATION CERTIFICATION :

A secondary school diploma.

Degree equivalency

EXPERIENCE :

Experience in providing administrative support to senior management* including activities such as scheduling meetings, following up on action items, preparing and managing documents.

Experience in a professional office setting including activities such as organizing logistics for events or meetings, preparing correspondence, making travel arrangements, or processing travel claims.

*Senior Management is defined as Director General, Executive Director, Assistant Deputy Minister, President, Vice-President, Chief Executive Officer, General Counsel or an equivalent to any of the above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS - EDUCATION :

Successful completion of a post-secondary program in paralegal studies, legal administrative support or in another law-related field.

Degree equivalency

ASSET QUALIFICATIONS - EXPERIENCE :

Experience in providing administrative support in a legal office setting.

Experience in administrative processes, directives and procedures related to such areas as: finance, human resources, travel, hospitality or security.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative - BBB/BBB.
Bilingual Non-Imperative - BBB/BBB.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES AND SKILLS :

Ability to effectively organize work and prioritize activities.

Attention to details.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITY :

Judgment.

Working effectively with others in a team environment.

Dependable.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS :

To have a skilled and diversified workforce representative of the population we serve by encouraging the hiring of candidates self-identifying as belonging to an employment equity group such as: Indigenous people, persons with disabilities or members of visible minorities.

OPERATIONAL REQUIREMENTS :

Ability and willingness to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please DO NOT send a cover letter. These screening questions replace the cover letter. We will NOT review cover letters.

The purpose of these screening questions is to help you submit an application that is clear, complete and persuasive and demonstrates that you have all of the required essential education and experience qualifications and some or all of the asset education and experience qualifications. Responses will not be considered satisfactory if you simply state that you have the required qualifications or provide a list of current or past responsibilities or paraphrase the qualifications.

Your responses to the screening questions will be used as the primary source to determine if you meet the screening requirements. If you do not fully complete the screening questions as instructed, you may be screened out. The resume you have sent with your initial application will be used only if the Assessment Board considers it needs to validate the information provided in this questionnaire.

Each question is divided into two parts. The first part consists of a simple question requiring a YES or NO answer. If your answer is “yes”, the second part will ask to fully demonstrate how you obtained this qualification.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts emails from unknown users (some email systems block these types of email).

Depending on the volume of applications received, any or all of the asset qualifications, operational requirements, and organizational needs may determine those to be given further consideration in the assessment process. Candidates may be contacted and assessed against these criteria at any time during the process.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

A written examination will be administered.

An interview will be administered.

Reference checks will be sought.

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca. Persons with disabilities preventing them from applying on-line are asked to contact .

To submit an application on-line, please click on the button "Apply Now" below.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.