Executive Administrator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Canada Energy Regulator works to keep energy moving safely across the country. We review energy development projects and share energy information, all while enforcing some of the strictest safety and environmental standards in the world. Headquartered in Calgary, Alberta with regional offices in Montréal, Vancouver and Yellowknife, the CER has approximately 500 employees.

The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. The Canada Energy Regulator (CER) is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, sex, age, disability, sexual orientation, gender expression, socio-economic background or lived experience.

“Indigenous peoples” and “Aboriginal peoples” refer to people who are North American Indian or members of a First Nation, Métis or Inuit. North American Indians or members of a First Nation include treaty, status or registered Indians, as well as non-status and non-registered Indians. The term “Indigenous peoples” is used on this page and aligns with international usage. “Aboriginal peoples” is the legislative term that appears in the Employment Equity Act and the Employment Equity Regulations.

Achieving a representative and diverse workforce has been identified as an organizational need for CER and may be applied at any time during this appointment process. If this criterion is used, only those who have indicated that they are members of the specified designated group(s) will be considered. As such, first consideration for an appointment may be given to candidates who self-declare as belonging to one of the four designated employment equity groups (Persons with a disability, Aboriginal* people, Members of a Visible Minority, or Women).

In order to self-declare, please ensure to check off the appropriate box within the online application under the Employment Equity section. To learn more about self-declaring, we encourage you to consult the following two links to learn more about employment equity and self declaration:

https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-because-we-care.html

https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/employment-equity.html

The CER is recognized as one of Canada's Top 100 Employers in a national competition to determine which employers lead their industries in offering exceptional workplaces for their employees.

Duties

The Executive Administrator provides administrative support to senior executives (ex: Executive Vice President and/or Governor-in-Council appointed Commissioners). The Executive Administrator is responsible for planning and maintaining the Executives’ calendars and activities; the transmission of correspondence; the verification and control of files and documents; and the search, location and proper provision of information pertinent to each Executives’ needs. The Executive Administrator acts as a liaison between the Executive and internal staff, external parties and other government organizations (provincial, federal and international). The Executive Administrator also assists with financial services, including the coordination of travel and other expenses.

Intent of the process

Qualified candidates may be used to staff other similar positions at an equivalent or lower level on a term, indeterminate or acting basis.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education: At a minimum a diploma in an area relevant to the job, such as but not limited to Administration, Accounting, Business, Records, etc

Degree equivalency

Experience:
E1 Significant experience in managing the office of and in providing executive administrative support to senior executives.

E2 Significant experience booking travel and processing travel expenses, calendar management, preparing meeting material, expense re-imbursement.

E3 Experience in analyzing and prioritizing strategic and operational matters of importance for a senior executive.

Note: For the purpose of this process, ‘significant’ experience is defined as the depth and breadth of experience normally acquired over several years of substantively more progressive and complex responsibilities.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
The current vacancy is for a bilingual imperative (BBB/BBB); however, we are looking to create a list of qualified candidates which may be used to staff English Essential or bilingual (BBB/BBB) positions in the future.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Organization-wide Competencies:
OC1 Leadership and Teamwork (Guide)
• Seeks opportunities to provide leadership, and seeks out challenges.
• Identifies opportunities and initiates actions to create useful partnerships.

OC2 Accountability and Results Orientation (Apply)
• Makes timely and accurate decisions on routine issues without guidance.
• Sets priorities strategically and uses problem-solving skills to resolve/anticipate issues.

OC3 Oral Communication (Guide)
• Communicates clearly, concisely, and effectively.

OC4 Written Communication (Guide)
• Communicates clearly, concisely, and effectively.

Technical Competencies:
TC1 Business Administration and Client Services (Guide)
• Keeps abreast of administrative changes to and ensures compliance with policies, procedures and processes.
• Adapts and/or develops new internal processes and office practices in order to achieve the desired results.
• Sets example and models appropriate behaviors to facilitate complex and/or challenging client interactions.

Competency Level Definitions:
Apply is defined as demonstrating sound understanding of the competency and ability to apply and contribute.
Guide is defined as thorough knowledge and capability of the competency. Able to influence and guide others in its application.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:
AQ1 Procurement experience, including managing contracts, preparation of invoices, payment of invoices, etc.

AQ2 Experience monitoring and updating budgets and preparing expense reports.

AQ3 A degree from a recognized university.

Organizational Needs: The CER is committed to building a diverse workforce reflective of Canadian society. Preference may be given to qualified candidates who self-identify from the following Employment Equity Groups: *Aboriginal Persons, Visible Minorities, Persons with Disabilities and/or Women. We encourage you to indicate if you belong to one or more of the designated groups by completing the EE section in your application.

Conditions of employment

1) Willingness to undergo, successfully pass and maintain a reliability status security clearance.
2) Compliance with the CER’s Code of Conduct is required.
Note: It is strongly recommended that potential applicants read and consider the CER’s Code of Conduct prior to applying. This document is available on the CER Website http://www.cer-rec.gc.ca/code-of-conduct.
3) Must be willing and able to travel and to work overtime when required.
4) Must be willing to move within and between business units and teams, based on operational requirements and/or as individual development needs are identified.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. The CER has a classification system that differs from the greater public service. This NEB-07 position is similar to an AS-04 in terms of salary range only. The benefits offered, including relocation assistance, may be significantly different than those offered in the greater public service. This position is subject to CER’s Professional Institute of the Public Service of Canada Collective Agreement.

2. Salary: Effective 1 November 2021 NEB-07, $67,200 to $81,757
The CER has the following forms of additional compensation that are separate from base salary, the eligibility for which is determined, in accordance with the provisions in the collective agreement or terms and conditions of employment for the duration period specified:
• a Calgary Allowance in the amount of 4.95% of base salary may be paid on a bi-weekly payroll basis for employees who reside within the daily commuting distance of Calgary (150 km)
• annual performance pay which includes elements of individual performance (60% of payout) and corporate performance (40% of payout).

3. Application Requirements: Applicants must submit, by the closing date, a resume and cover letter clearly demonstrating how they meet the essential qualifications of education and experience. Applicants are strongly encouraged to demonstrate how they also meet the asset qualifications. Asset qualification(s) may be used at any point in the selection process (screening and/or assessment). Failure to provide sufficient information will result in applicants being screened out.

Applicants must provide a valid e-mail address which is functional at all times and accepts messages from unknown users. Our intention is to communicate with applicants by e mail for assessment purposes including sending invitations for written tests, interviews and issuing selection process results.

Candidates will need to provide proof of their education prior to appointment. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at https://www.cicic.ca.
NOTE: Equivalencies granted by the Canadian provincial authorities with respect to Applied (Bachelor's) Degrees by colleges and technical institutes (i.e. in Ontario, British-Columbia, Alberta & Manitoba) must always be accepted as equivalent to Bachelor Degrees granted by universities in the provinces concerned.

4. Head Office Location – Calgary, AB: 210, 517 10th Avenue SW

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.