Administrative Officer AS-01, Administrative Officer (Finances) AS-02

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please clearly identify the stream(s) that you are applying for:
Stream 1: AS-01 - Administrative Assistant
Stream 2: AS-02 - Administrative Assistant (Finances)

The Environmental Protection Branch is committed to building a skilled and diverse workforce that reflects the Canadians it serves. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

You must meet all essential qualifications in order to be appointed to a position. Other qualifications may be a deciding factor in choosing the person to be appointed. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

To apply for this process:
• Provide your resume (no cover letter needed); and
• Answer a questionnaire online.
When you respond to the questionnaire you will be asked a series of screening questions based on the education and experience criteria below. When answering the screening questions, you must provide:
• concrete and detailed examples to demonstrate how you meet the qualifications. The information provided must enable the Selection Board Members to understand HOW (clear explanation of your specific contribution and duties), WHEN and for HOW LONG (date and length of time in months or years), and WHERE (employer and geographic location) the experience was acquired.

We cannot make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. We will only use your résumé as a secondary source of information. The depth and breadth of experience of an applicant may be considered as part of screening or selection of a candidate, which is why you are required to describe your experience in detail. The screening questions are the primary source of information the screening board will use and your resume will only be used as a secondary source to verify information.

Only on-line applications received via the Public Service Jobs site will be accepted. Further documentation and applications emailed to the poster contact will not be accepted. Acknowledgment of receipt of applications will not be sent. You will only be asked for further documentation if you are contacted for further assessment.

General inquiries may be sent to the poster contact, see contact information below.

Work environment

We are looking for individuals who are passionate about protecting the environment and combating climate change. Successful candidates will be part of teams responsible for developing policies and programs, and will collaborate with provincial, territorial and indigenous partners and other stakeholders to deliver on our priorities and have the chance to make a positive impact on the environment.

For further information on the organization, please visit: Environment and Climate Change Canada.

Intent of the process

ANTICIPATORY. A pool of partially qualified candidates will be established and may be used to staff similar positions with various geographic locations, language requirements and profiles, security requirements, and/or tenures within Environment and Climate Change Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

Stream 1 and Stream 2
ED1. A secondary school diploma or employer-approved alternatives.*
*An acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

Stream 1 and Stream 2
EX1. Experience in performing at least four (4) of the following administrative services:
• Coordinating meetings, teleconferences and/or videoconferences;
• Preparing and collating meeting file folders and background materials;
• Taking minutes;
• Managing incoming and outgoing correspondence;
• Data entry;
• Tracking various sources of information and/or reports;
• Editing and verifying documents and/or reports;
• Maintaining a filing system.

EX2. Experience working with MS Office Suite software: Outlook, Word, Power Point, Excel.

Stream 2
EX3. Experience in processing financial transactions, and/or reviewing and creating financial reports.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:

Stream 1 and Stream 2
AEX1. Experience coordinating input to documents, plans and reports.
AEX2. Experience doing information research projects on the Internet.

Stream 2
AEX3. Experience working in the Systems, Applications and Products in Data Processing (SAP) financial system.
AEX4. Experience with the Government of Canada travel directives.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB, CBC/CBC or CCC/CCC, English Essential or French Essential.

Information on language requirements

Abilities:
Stream 1 and Stream 2
A1. Ability to organize workload and establish priorities.
A2. Ability to communicate effectively in writing.
A3. Ability to communicate effectively orally.

Personal Suitability:
Stream 1 and Stream 2
PS1. Demonstrate integrity and respect.
PS2. Thinking things through.
PS3. Working effectively with others.
PS4. Showing initiative and being action oriented.

Stream 2
PS5. Judgement
PS6. Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

Asset Ability:
AA1. Ability to coordinate and control requests and ensure necessary action is taken.

Organization Needs:
Environmental Protection Branch is committed to Employment Equity. In order to ensure a diversified workforce, preference may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: aboriginal people, members of visible minority and persons with disabilities groups provided the candidate meets all essential qualifications listed on the job opportunity notice and any applicable asset qualification(s).

Operational Requirements:
Some of the positions may require the ability to work remotely.
Some of the positions may require the willingness and availability to work overtime on occasion.

Conditions of employment

Security: Various (e.g., Reliability, Secret)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. Preference may be given to applicants who are members of one or more of the following employment equity groups: Aboriginal peoples, persons with disabilities and member of a visible minority group.

Failure to provide sufficient information may result in your application being screened out of the competition.

Applicants will not be solicited for incomplete or missing information.

Please clearly identify your substantive group and level, your employment status, and Personal Record Identifier (PRI) on your resume if you are already working for the Public Service of Canada.

Proof of education and references must be submitted prior to the interview.

A written exam may be administered.

Interviews will be conducted.

Successful candidates must meet and maintain the Conditions of Employment throughout their employment.

Persons are entitled to participate in the appointment process in the official language of their choice.

Candidate must meet all essential qualifications to be appointed to a position.

Asset experience could be used during screening. Please ensure that you clearly indicate with concrete examples how you meet the criteria.

Please note that for this selection process, our intention is to communicate with applicants by e-mail. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential. Accommodation https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/information-candidates/accommodations.html

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.