Administrative Assistant (AS-01) / Scheduling, Correspondence and Administrative Officer (AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

The immediate need is to staff two (2) bilingual imperative BBB/BBB positions in Moncton, NB. This process could also be used to staff future opportunities of various durations (i.e. indeterminate, term, acting or assignment), various operational requirements or various conditions of employment within the Department of Fisheries and Oceans located in Moncton, NB. By submitting your application, you confirm that, if offered a position, you are willing to work in Moncton, New Brunswick.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
(AS-01 and AS-02)
A secondary school diploma or an acceptable combination of education, training and/or experience as it relates to the position being staffed.

Degree equivalency

EXPERIENCE :
(AS-01 and AS-02)
• Experience in providing administrative support services
• Experience in using Microsoft Outlook, MS Word and Excel in an office environment
• Experience in reviewing, editing and tracking correspondence and other documents

(AS-02 only)
• Recent* and significant** experience providing administrative support services including but not limited to scheduling meetings, preparing background material, managing calendars, receiving and redirecting correspondence, requests etc.
• Experience in managing an electronic calendar.

*Recent is defined as experience having been acquired in the past 3 years
**Significant is defined as the depth and breadth of experience normally associated with the performance of the duties for a period of approximately one year.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:
• Successful completion of post-secondary studies in office management, secretarial, administrative support or other training relevant to the position.

Degree equivalency

EXPERIENCE:
• Experience coordinating both in person and virtual meetings and other events. (such as, but not limited to, meetings, conferences, training events etc.).
• Experience in interpreting policies, procedures and regulations for financial or administrative matters.
• Experience in conducting research, analyzing information and making recommendations.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative CBC/CBC and/or BBB/BBB

Information on language requirements

COMPETENCIES:
(AS-01 and AS-02)
• Judgement
• Attention to details
• Thinking things through
• Showing initiative and being action oriented
• Demonstrating Integrity and Respect

ABILITIES:
(AS-01 and AS-02)
• Ability to communicate effectively orally
• Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Secret security clearance - Some positions may require Reliability clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE: Please submit your application online. We will not consider applications received by email, fax or mail in hard copy documents.

Persons are entitled to participate in the appointment process in the official language of their choice.
Candidates must meet the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be considered in the assessment of any essential or asset qualifications, including the ability to communicate in writing and orally.

Acknowledgment of receipt of applications will not be sent.

For this appointment process, our intention is to communicate with candidates by email for assessment purposes (including sending invitations for written tests and interviews). Candidates who apply to this selection process must include, in their application, a valid e-mail address and make sure that this address is always functional and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.