Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

WORKPLACE:

The official workplace for the positions to fill is located in Quebec City (320, rue St-Joseph Est). Depending on the needs and requirements of the service, the possibility of entering into a formal telework arrangement could be considered. The request will be assessed in accordance with the provisions of the Directive on Telework.

📌 Information you must provide
Applicants must submit their applications on-line (GC Jobs). You are required to complete screening questions that clearly demonstrate how you meet the essential criteria of education, experience and any asset education and asset experience if applicable.

Duties

The Administrative Assistant will be responsible for providing administrative services in support of the Directorate. He/she will also provide these services to the employees of the Directorate. He/she will coordinate various internal committees and meetings or with regional Indigenous organizations. He/she will ensure the communication of information as well as the follow-up of files and requests for the benefit of management. In addition, he/she will perform various tasks related to finance and human resources, electronic document management as well as processing emails, correspondence and reports.

Work environment

Newly created, the Department of Indigenous Services Canada (ISC) provides a respectful workplace where collaboration among colleagues and partners is essential. It is in this spirit that ISC works collaboratively with many partners to improve access to high quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and improve the socio-economic conditions in their communities.

The mandate of the department requires the services of dedicated and motivated individuals who excel in dynamic work environments based on relationship building, collaboration, cultural sensitivity and service excellence.

ISC is an employer that prioritizes its employees’ well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance.

Intent of the process

The intent of this process is to fill one position on an indeterminate basis and one position on a term basis.

A pool of candidates will be established to staff similar or identical positions at Indigenous Services Canada (ISC) with various tenure, linguistic profiles or security requirements, which may vary.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A high school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience in planning and administrative coordination of various working committees involving multiple stakeholders and management members.
Experience preparing, editing and processing correspondence and administrative documents.
Experience providing information to clients or management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
Recognized post-secondary diploma in office automation or a related field.

Degree equivalency

EXPERIENCE
Work experience in organizing virtual meetings with participants from various organizations.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
Ability to provide information, coordinate the dissemination of information, and conduct follow-ups for an executive office.
Ability to manage multiple requests at the same time and in a context of changing priorities and tight deadlines.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

PERSONAL SUITABILITIES
Demonstrate integrity and respect
Attention to detail
Working effectively with others
Showing initiative and being action-oriented
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In order to support our strategy to achieve our employment equity goals, the selection of candidates may be limited to those who have self-identified as members of an employment equity group: women, Indigenous people, visible minorities and persons with disabilities.

OPERATIONAL REQUIREMENTS
Be willing and able to work overtime on short notice.

Conditions of employment

Security clearance requirements: reliability status or secret, depending on the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.