Administrative Assistant

Important messages

Prairies Economic Development Canada (PrairiesCan) works to develop and diversify the economy of Canada’s prairie region by delivering grants and contributions programs and advocating on behalf of the prairies. At PrairiesCan, we care about people and about serving the best interests of our clients. We use our Values and Ethics Code as a moral compass to guide everything that we do and how we behave. What we do is equally as important as how we do it, and excellence is our standard.

In the annual public service employee survey, PrairiesCan employees consistently rank the department as one of the best places to work in the federal government.
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Why Choose PrairiesCan:
- Work with amazing people who support each other
- Meaningful Work that makes a difference to the country
- Excellent compensation package
- Flexible Work arrangements
- Modern Work tools and technology

Please note: as a result of the COVID-19 pandemic, we are primarily working remotely for the time being. Interviews and related assessments will be conducted virtually throughout this staffing process. Applicants are responsible to ensure they have a reliable internet connection and access. If you are appointed to a position, PrairiesCan will provide tools and/or equipment to support remote work. As public health restrictions ease, the successful candidate will be expected to report to the PrairiesCan offices in Winnipeg, MB.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the process, please contact Jamie Warywoda by email at . All information received in relation to accommodation will be kept confidential.

Work environment

Are you a master of organization, timetables, and administrative functions? Do unorganized calendars upset you at your core? Are you bilingual? If so, Prairies Economic Development Canada (PrairiesCan) Manitoba Region is looking for you!

PrairiesCan's main purpose as a federal government department is to build a strong, innovative, competitive Western economy that is a competitor on a global stage. PrairiesCan Manitoba is a workplace that believes in teamwork, celebrating successes, and in doing the best we can to serve Canadians. Also, on most Fridays, we wear denim.

We are looking for someone who is an expert in Microsoft software applications, has no problem
juggling meetings, working approval processes, and has a positive attitude. Our team is small but
mighty, and you will probably get to work on some pretty cool things during your time with us. Sound good? Apply today!

Intent of the process

The intent is to fill a full-time 1 year term vacancy.

A pool of qualified candidates (fully assessed or partially assessed) may be established and may be used to staff similar positions at this group and level. This process may be used for various positions and tenures (including but not limited to term and indeterminate appointments, internal assignments, secondments, deployments, acting appointments, casual) as well as various locations, security requirements, language requirements and conditions of employment. The pool of qualified candidates may also be shared and accessed with other federal government departments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Successful completion of secondary school education according to provincial/territorial standards or Public Service Commission approved alternatives, such as a combination of education, experience, and/or training

Degree equivalency

Experience:
• Experience in providing administrative and office management services to management and staff such as: arranging meetings, preparing short reports/letters and minutes, monitoring budget expenditures, making travel arrangements, managing the calendar, receiving and directing telephone calls.
• Experience in financial support services such as: assisting in budgeting, recording transactions, developing and seeking required approvals, reporting on expenditures/balances and providing advice.
• Experience in the use of office technology such as MS software applications for word processing, spreadsheets, database, e-mail, preparing presentations, charts and using correspondence tracking and Internet.

Knowledge:
• Knowledge of administrative procedures such as: the preparation and processing of official correspondence and travel arrangements.

Competencies:
• Strategic Thinking (Judgment)
• Engagement (Teamwork)
• Values & Ethics
• Written Communication
• Oral Communication
• Ability to manage a complex and multi-faceted workload, set priorities and work under pressure

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications

Education:
• Completion of post-secondary training related to the provision of administrative services.

Degree equivalency

Experience:
• Experience inputting, extracting, compiling and processing data utilizing automated systems and software such as: CCM, CCM Mercury or CCM Plus or other electronic document tracking system.
• Experience monitoring budget controls and preparing budget reports.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
• In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with a disability, visible minorities and women.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

TIPS FOR APPLICANTS: When answering the screening questions ensure that you provide complete and thorough details of your experience. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided. Failure to provide sufficient information may result in your application being screened out of the competition.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, MAY BE USED for the purpose of managing applications.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.