Various Clerical and Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Are you looking for a career where you can make a difference in people’s lives? Do you want to contribute in creating tangible results?

Does the following sound like you?

→ I thrive in a dynamic environment
→ I have strong analytical skills and decision-making abilities
→ I pay attention to detail. Producing high quality work is very important to me
→ I actively listen to and respect the opinions of others

If this is you, we strongly encourage you consider a career at the PBC!

Persons requiring accommodation preventing them from applying on-line should contact the contact person identified below prior to the closing date. Otherwise, your job application should be submitted through the GC Jobs System.

IMPORTANT NOTES FOR ANSWERING SCREENING QUESTIONS:

• You are responsible for explaining how you meet the qualifications by giving clear and concrete examples in your answers to each question.
• It is NOT enough to only state that you meet the criterion by listing responsibilities or activities, by answering in point form, by “copy & pasting” from your résumé or by simply saying “refer to my résumé/ previous answer(s)”. If you do not provide enough information, we may screen you out of the selection process.
• For each question, you MUST clearly show and support that you meet the qualification by writing 1 – 2 paragraphs to tell us:

WHERE – name(s) of department(s) or organisation(s) and position(s)/title(s) where you gained the experience.
WHEN – specific period(s) of time/ dates during which you did these tasks (you may use a MM-YYYY to MM-YYYY format)
HOW – describe the situation(s)/task(s)/project(s) in clear, specific and concrete details. Show us how you gained the experience by including: what you did; how you did it; what your role was in the situation; and what the outcome was and/or what you learned. Your example(s) must relate directly to the qualification in question and include enough background and details for us to understand the level and the scope of your experience.

Work environment

The Parole Board of Canada (PBC) is an independent administrative tribunal that, as part of the Canadian criminal justice system, makes quality conditional release and record suspension decisions, and clemency recommendations. The PBC contributes to the protection of society by facilitating, as appropriate, the timely reintegration of offenders as law-abiding citizens. Public safety is the primary consideration in all PBC decisions. Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

PBC supports employment equity and is committed to hiring and retaining a diverse and accessible workforce through fair and equitable hiring and management practices. The PBC is an inclusive and barrier-free organization that draws on the talent, ideas and creative potential of all members.

Intent of the process

A pool of qualified candidates may be establish to staff similar positions of various tenures and in various locations within the Parole Board of Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

EDUCATION:
STREAM 1 (CR-04)
ED1: Successful completion of two years of secondary school or employer-approved alternatives (see Note 1).

NOTE 1: The employer-approved alternatives to two years of secondary school is:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school.

STREAM 2 (CR-05 / AS-01)
ED2: A secondary school diploma or employer-approved alternatives (see Note 2).

NOTE 2:The employer-approved alternatives to a secondary school diploma is:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma .

Degree equivalency

EXPERIENCE (All Streams):
EXP1 : Experience in the use of Microsoft Office, specifically but not limited to Microsoft Word, Excel, Power point and Outlook;
EXP2: Experience in general office procedures such as but not limited to: reviewing correspondence, scanning documents, filing, drafting letters and emails.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French or English essential
English essential
French essential
Bilingual Imperative (BBB/BBB)
Bilingual Imperative (CBC/CBC)
Bilingual Imperative (CCC/CCC)

Information on language requirements

ABILITIES (All Streams):
A1: Ability to communicate effectively orally;
A2: Ability to communicate effectively in writing;
A3: Ability to set priorities in order to meet deadlines.

PERSONNAL SUITABILITY (All Streams):
PS1: Working effectively with others;
PS2: Client service oriented;
PS3: Attention to details;
PS4: Demonstrating integrity and respect;
PS5: Thinking things through;
PS6: Showing initiative an being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION (All Streams):
AED: Graduation with a degree from a recognized post-secondary institution, in a program relevant to the work to be performed.

Degree equivalency

EXPERIENCE (All Streams):
AEXP1: Experience in extracting pertinent information from documents, and in entering data on a computer system;

AEXP2: Experience in providing administrative support services in a client service environment;

AEXP3: Experience in the provision of accounting services or administrative support in Finance or Procurement such as but not limited to the payment of invoices, billing, preparing or reconciling bank deposits, processing accounts payable or accounts receivable or travel claims or performing account verification;

AEXP4: Experience in the use of computerized financial management systems (such as GX, SAP, Quickbooks, etc.);

AEXP5: Experience in providing administrative support services in staffing, classification or labour relations;

AEXP6: Experience providing administrative and logistical support such as but not limited to: calendar management, coordination and record keeping of meeting minutes.

OPERATIONAL REQUIREMENTS (All Streams):
- Willing and able to work overtime, sometimes on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The PBC believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in contributing to the protection of our society in ensuring that Canada’s criminal justice system is as fair, accessible and efficient as possible in respect to diversity and the rights of offenders and victims. Our Organization is committed to a workforce that is representative of the Canadian public we serve. If you are a woman, an Indigenous person, a person with a disability or a member of visible minority group and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

*Note that other operational requirements or conditions of employment may be required depending on the work location for future appointments

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.