Administrative Support - Aids to Navigation

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

As Administrative Support - Aids to Navigation, you will be responsible for:

▷ Providing administrative services in the areas of information dissemination, travel, procurement and service contract, inventory management and records management.

▷ Maintaining the accuracy, integrity and quality assurance of the National Aids to Navigation Database (SIPA) by collecting, verifying, and inputting data from source documents, service reports, and service delivery partners.

▷ Working collaboratively with service providers including CCG Regional Operations Center/Fleet, Integrated Technical Services, and contractors to report and track outages, repairs and changes to the aids to navigation.

▷ Compiling and maintaining briefing stats, buoy work programs, daily discrepancy reports and disseminating the information to management, fleet, contractors, technical services staff and external clients.

▷ Providing financial support including budget forecasting, expenditure, and commitment tracking.

Work environment

The Canadian Coast Guard (CCG) ensures safe travel by water and safe navigation for ships along Canada’s rugged coastlines and protects Canada’s marine environment.

The CCG - Aids to Navigation program involves the provision of marine aids numbering over 17,000 that facilitate safe and expeditious movement of maritime traffic. These marine aids include visual and aural aids (such as fixed aids, lighthouses, buoys, and fog horns), radar aids (such as reflectors and beacons), electronic aids (such as the Differential Global Positioning System), and navigation safety information. The benefit to mariners is safe, accessible and effective vessel transit in Canadian waters.

👉 Did you know that Fisheries and Oceans Canada and the Canadian Coast Guard have been recognized as top employers? We’ve been recognized as Forbes Canada’s Best Employers (2018, 2021 and 2022), National Capital Region’s Top Employers for 6 years in a row, and as one of Canada’s Top Employers for Young People in 2017, 2018, 2019, 2020, 2021 and 2022!

Intent of the process

The intent of this advertisement is to create a pool (i.e. list) of qualified candidates which may be used to staff positions at the CR-04 group and level on a permanent or temporary basis within Fisheries and Oceans Canada and the Canadian Coast Guard – Atlantic Region.

Persons must meet each essential qualification to be appointed to the position. A person may be appointed to the position even though they do not meet the asset qualifications, but meeting them may be deemed desirable and may be a deciding factor in choosing the person who will be appointed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1 Successful completion of secondary school, OR employer-approved alternatives, OR an acceptable combination of education, training, and/or experience relevant to the position.

Degree equivalency

EXPERIENCE:
EX1 Experience using Microsoft Suite including Word, Excel and Outlook, or equivalent.
EX2 Experience providing service to clients, management, supervisors and/or colleagues via telephone, in person or in writing.
EX3 Experience compiling and preparing various documents, reports and correspondence in an administrative environment.

The following will be applied / assessed at a later date (essential for the job)

English essential
Various Language Requirements

Information on language requirements

ABILITIES:
AB1 Ability to extract, compile and summarize information.
AB2 Ability to communicate effectively orally.
AB3 Ability to communicate effectively in writing.

PERSONAL SUITABILITY:
PS1 Demonstrating integrity and respect.
PS2 Thinking things through.
PS3 Working effectively with others.
PS4 Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:
AED1 Successful completion of an acceptable post-secondary educational program, in Office Administration, Business Administration or another specialty relevant to the position to be staffed.

Degree equivalency

EXPERIENCE:
AEX1 Experience providing financial support services such as reconciling financial transactions, verifying and paying invoices, preparing budgets and financial spreadsheets, extracting, reconciling, interpreting ad compiling financial information for use by management.
AEX2 Experience using electronic navigation chart software such as Coastal Explorer.
AEX3 Experience in data entry, quality assurance/quality control.
AEX4 Experience providing administrative services such as: information dissemination, scheduling travel arrangements, event planning, electronic calendar management, and record management.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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ASSESSMENT
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Candidates must meet all of the essential qualifications prior to being appointed to a position.

You will be asked to provide proof (original documentation will be required) of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on “Degree Equivalency” in the Education section above.

Please note that achieving the pass mark on any of the assessments used does not necessarily mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down or random selection at any stage of the process, or to invoke an asset(s) at any point of the process.

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COMMUNICATION 📧
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Communication for this process will be sent to your GC Jobs account and to your e-mail. You must check your e-mail account frequently as there may be a deadline for responses. It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email). Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

When communicating with us during any stage of this process, please indicate the selection process number (22-DFO-ACCG-EA-CCG-335633) in the subject field of your email.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications.

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OFFICIAL LANGUAGES
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Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

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SELF-DECLARING, BECAUSE YOU COUNT
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By completing the Employment Equity section in your application, you help create a Public Service that is diverse, inclusive and representative of identities, cultures, perspectives and experiences that make up Canada.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.