Junior Information and Records Management Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Are you interested in working at a cutting-edge organization that values both your physical and psychological health and wellness, provides rich career development opportunities and rewards innovation? Health Canada is among Canada’s Top 100 Employers for 2021 in addition to being recognized as Top employer for Young People since 2015 and as Best Diversity Employer since 2010! Don’t miss your opportunity to not only enjoy the unparalleled benefits of the public service, but to get so much more on our award-winning team!

Candidates must clearly demonstrate in their screening answers how they meet Essential AND Asset qualifications in education and experience factors listed in the Statement of Merit Criteria. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. We may use resumes as a secondary source to validate the answers to the screening questions. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

Work environment

Health Canada (HC) is the federal department responsible for helping Canadians maintain and improve their health. Within HC, the Information Management Services Directorate (IMSD) is the strategy, policies, infrastructure, tools and skilled personnel necessary for Health Canada to make effective use of information management and information technology (IM/IT) in the delivery of departmental programs and services. This includes developing, implementing and communicating IM/IT policies, standards and guidelines; facilitating the planning and delivery of corporate IM/IT projects; and providing coordination and secretariat support to the department's IM/IT committees.

WHY WORK FOR HEALTH CANADA?
Beyond the exciting work, our fantastic team, and the work-life balance, there are many reasons to join us in protecting the health and safety of Canadians.

THE BENEFITS
The salary range for these positions is from $54,878 to $61,379. Please consult the Treasury Board Secretariat website to learn about upcoming annual salary range. You will also enjoy a comprehensive benefits package that includes dental and health care for you and your family as well as an appealing defined benefit pension plan with health benefits that cover you into retirement.

WE VALUE YOUR WELLNESS
Health Canada values work-life balance and supports flexible work arrangements wherever possible. You and your family will also have access to our excellent Employee Assistance Program as well as coverage for mental health practitioners through your health benefits.

WORK FOR A DIVERSE ORGANIZATION
Health Canada is dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of Canada’s current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team.

Apply today and bring your skills to our team!

Intent of the process

The intent of this process is to build a pool of qualified candidates to draw from as needs arise within Health Canada and the Public Health Agency of Canada.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
EED: Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
EX1: Experience consulting with internal and/or external stakeholders.
EX2: Experience providing client services.
EX3: Experience using the Microsoft Suite of applications (ex. Word, Excel, PowerPoint and Outlook).
EX4: Experience conducting searches in document management systems (ex. GCDocs, LRS) and/or various databases.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:
AED: Successful completion of Post secondary education from a recognized post-secondary institution with a certification relevant to the position (ex. Certification in the field of Information Management).

Degree equivalency

Asset Experience:
AEX1: Experience working with an electronic document and records management system (EDRMS) such as GCDocs, Sharepoint, or RDIMS.
AEX2: Experience assessing existing records and the needs of the organization for the retention of material.
AEX3: Experience managing paper and/or electronic records throughout their information lifecycle.
AEX4: Experience developing and/or delivering coaching or classroom training or presentations.
AEX5: Experience in digitization within the Government of Canada.
AEX6: Experience in classifying and indexing information.
AEX7: Experience using Microsoft 365 (Sharepoint, Teams, and Channels).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English Essential
French Essential

Information on language requirements

Knowledge:
- Knowledge of the concepts, principles and practices associated with the management of government information throughout its life cycle.

Abilities:
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to plan, organize and prioritize work to meet deadlines.

Competencies
- Demonstrating integrity and respect
- Attention to detail
- Thinking things through
- Working effectively with others
- Showing initiative and being action oriented
- Respectful of Diversity

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
- Willingness to work overtime, on occasion.
- Must be able to lift objects, folders and boxes.

Conditions of employment

Reliability Status security clearance - or Secret Security Clearance.
Candidates must meet and maintain the above conditions of employment throughout their tenure.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Applicants should be aware that further assessments and interviews to address other essential criterion, such as abilities, competencies, and personal suitability will be conducted later in this process.

We will only accept on-line applications received via the jobs.gc.ca site. Persons with disabilities preventing them from applying on-line are asked to contact the person responsible for this selection process.

All information pertaining to the process will be sent by email. It is therefore your responsibility to verify your email account for new communication regarding this selection process on a regular basis.

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

Candidates may be required to meet the asset qualifications or the operational requirements, depending on the requirements of the specific position being staffed.

Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that some or all of the asset qualifications could be used at the screening phase.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Health Canada (HC) and the Public Health Agency of Canada (PHAC) is committed to increasing representation of Black employees and other racialized groups, Indigenous People, women and persons with disabilities. HC and PHAC would like its workforce to be reflective of the population it serves. Therefore, we encourage candidates to indicate voluntarily on their application if they are a member of one of these groups.

BRING YOUR WHOLE SELF TO WORK
We encourage all qualified candidates to apply, regardless of race, colour, religion, sex (including gender identity and/or expression), national origin, sexual orientation, civil union or relationship status, disability, age, parental status, military service, or other status protected under federal law.

Health Canada welcomes applications from Veterans. We recognize your contribution to Canadians and would like to offer you the opportunity to continue your career in an environment where multi-talented employees with diverse skills are appreciated and supported.

You are entitled to participate in the appointment process in the official language of your choice (English or French). You are asked to indicate your preferred official language in your application.

Depending on the number of applicants, the needs and/or Human Resources plans, volume Management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, MAY be used for the purpose of managing applications.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.