Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

SCREENING QUESTIONS
Please note that completion of the screening questions is required. Your responses to each will be used to determine whether you meet the screening requirements. Failure to complete them fully will result in your elimination. Your application will be used to assess the ability to communicate effectively in writing.

OFFICIAL LANGUAGES
Candidates are entitled to participate in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Intent of the process

The immediate intent of this process is to staff 1 English essential position on a permanent basis.

A pool of qualified and/or partially assessed candidates may be established to staff similar positions with various tenures (indeterminate, term, deployment, assignment, secondment or acting opportunities) security profiles and language requirements within Transport Canada (TC).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED : A secondary school diploma, or a satisfactory score on the Public Service Commission (PSC) test approved as an alternative to a secondary school diploma, or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EX1 : Experience* in working with Microsoft Excel, Word, PowerPoint and Outlook.
EX2 : Experience* in providing administrative support services in two or more of the following areas: human resources, budgeting, purchasing, contracting, travel, calendar management or preparing correspondence.
EX3 : Experience* in providing services to multiple managers or clients.
EX4 : Experience* in conducting research, reviewing and analyzing information to provide recommendations.

* Experience refers to the breadth and depth of the experience normally associated with having performed a broad range of related activities for a cumulative period of (6) months.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
AED : Completion of a degree or certificate in a related field to the position to be filled.

Degree equivalency

EXPERIENCE
AEX1 : Experience developing, implementing, maintaining and updating procedures for the improvement of work processes for a team.
AEX2 : Experience in the preparation, tracking and writing of responses to department correspondence and inquiries.
AEX3 : Experience with the analysis and processing of access to information request(s).
AEX4 : Experience in responding to information requests, dealing with clients and liaising with stakeholders.
AEX5 : Experience in managing or supervising a team.
AEX6 : Experience in extracting data, compiling and analyzing financial information and preparing reports.
AEX7 : Experience working under pressure and meeting deadlines in a fast-paced, multi-tasking environment.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

COMPETENCIES
C1 : Showing initiative and being action oriented
C2 : Thinking things through
C3 : Working effectively with others
C4 : Demonstrating Integrity and Respect
C5 : Client Service Orientation

ABILITIES
A1 : Ability to perform administrative tasks, such as planning, decision making, problem-solving and evaluating information.
A2 : Ability to provide advice to management.
A3 : Ability to monitor a budget.
A4 : Attention to detail.
A5 : Ability to communicate effectively in writing.
A6 : Ability to communicate effectively orally.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

COMMUNICATION
Communication with candidates for this process will be via email/PSRS. It is your responsibility to ensure accurate contact information is provided (and updated as required) and accepts email from unknown users (some email systems block these types of email). It is your responsibility to check both your jobs.gc.ca account and email account regularly to ensure that you do not miss any opportunities. Acknowledgment of receipt of applications will not be sent.

Ability to communicate effectively in writing and orally: All written and verbal communication obtained throughout the selection process, from the time of application to close of process, will be used to evaluate the candidates. For instance, e-mails, phone calls, phone messages, screening questions, résumés and/or interview (but not limited to).

Time sensitive correspondence may be transmitted via email and it will be the candidate's responsibility to ensure they check their email regularly. Failure to respond to communications may result in elimination from this process.

ASSESSMENT - GENERAL INFORMATION
Random selection, invoking asset qualifications may be used in conjunction with other volume management strategies that can be applied at any stage in the staffing process.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

ASSESSMENT – RESCHEDULING
Rescheduling will only be dealt with on a case-by-case basis. Supporting documentation will be required at the time of your request to be rescheduled.

Possible reasons for alternate assessment dates:
· Medical reason with doctor's certificate;
· Death in the immediate family;
· Professional obligation (proof required);
· Confirmation of pre-approved travel plans; or
· Religious reasons.

ASSESSMENT – REFERENCE CHECKS
Those selected for assessment should be prepared to provide the names and contact information of recent references (recent is defined as within the last 2 years):

References must be available, have an in-depth knowledge of your work/projects, and must be able to answer specific questions pertaining to your experience, achievements and strengths.

References that are not reachable and/or not available are lowering the candidates’ chances to be found fully qualified and be considered for appointment. When providing names of references, it is the candidate’s responsibility to ensure they are available to respond in a timely manner.

ASSESSMENT - EDUCATION
Candidates may be required to provide proof of education as part of this selection process.

Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.