Administrative Assistant / Information Management and Records Operations Officer

Update: The posting period has been extended until August 5, 2022.
If you have already applied, you can modify your application until August 5, 2022.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Salary, Allowances, and Benefits:

In addition to salary, you are entitled to isolated post allowances. This can range from $18,000 to $25,000 per year. You are also entitled to an annual vacation travel allowance.

As a federal government employee, you will also receive a comprehensive benefit package including an employee pension plan and health, dental and group insurance.

Duties

We are looking for adaptable and reliable people who are interested in advancing their career with CIRNAC in Yellowknife, Northwest Territories. We offer the potential to expand or gain experience in a variety of project and departmental areas. The ideal candidates are professional multi-taskers who embrace change. These positions provide a range of administrative services for the Region. If you want to work for a Northern department, hands-on and north of 60, join us for these rewarding opportunities.

We invite you to join a team that is committed to ensuring an inclusive workplace and respect for all.

Administrative Assistant: Contaminants and Remediation Division - Working within a team to support remediation projects with administrative support in the areas of goods and services procurement, monitoring expenditures, and budgetary tracking.

Administrative Assistant: Corporate Secretariat and Communications Division – Working with a team of creative professionals, the candidate will be responsible for budgetary tracking, conducting daily media scans, supporting the movement of correspondence between the region and headquarters, assisting with event planning and implementation, and performing general administrative duties to support the division.

Administrative Assistant: Administration and Support Services, Corporate Services Division - This position supports the work unit in its mandate provide services to CIRNAC NT Region. The candidate will provide administrative support in the areas of goods and services procurement, monitoring expenditures, and budgetary tracking.

Information Management and Records Operations Officer: The successful candidate for this role will perform information holdings services in electronic and physical media for the regional office. They will analyze, classify, and create new records and files from incoming information, and review and analyze outgoing documents and files. They will conduct document and file research through client discussion and consultation.

While candidates will be assessed for all four of these positions, within the application you will have an opportunity to indicate your preference for any particular role(s).

Work environment

Why choose Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC)? Contribute to CIRNAC’s interesting and unique mandate by playing a role in supporting a renewed nation-to-nation, Inuit-Crown, and government-to-government relationship with Indigenous Peoples. Leave your mark on Canadian history, as you work with a team that is leading the government’s work in the North. Join a workplace committed to reconciliation with Indigenous Peoples. You can’t find this type of experience anywhere else.

Intent of the process

This process will be used to fill current vacancies and to establish a pool of qualified candidates for future opportunities.

It may also be used to staff similar positions with various tenures (Deployment, Assignment, Secondment, Acting, Term or Indeterminate) within Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) with various security requirements (reliability or secret).

By default, and in the interest of the greater public service, pools created as a result of staffing processes at CIRNAC may be shared with other government departments.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

The following criteria will be assessed using your resume and/or the screening questions we ask you to complete online.

• A secondary school diploma or employer-approved alternatives.

Notes:
The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training, and/or experience.

Degree equivalency

• Experience providing administrative support (such as but not limited to filing; drafting and managing correspondence; making travel arrangements; conducting research; managing schedules).
• Experience using Outlook, Excel, and Word.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The following criteria will be assessed using your resume and/or online screening questions. They are assets; you do not need to meet them to be selected, but preference could be given to those who have them.

• Experience in the delivery of client-focused information management and records management services.
• Experience using an electronic document and records management system or collaboration solution.
• Experience applying IM-related legislation (e.g., Access to Information and Privacy Acts), policies, procedures and guidelines.
• Experience performing basic budgeting and financial management tasks. This could include, but not limited to, processing payments for invoices, or tracking budgets and expenses, or preparing forecasts, or reconciling expenses, or performing basic bookkeeping tasks.
• Experience using electronic financial management tools and/or software.
• Experience supporting or planning internal or external events.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following criteria are essential for the job, but they will be assessed later using different assessment methods (written exam, interview, reference check, etc.).

• Ability to prioritize multiple tasks of varying importance.
• Ability to identify, analyze, and resolve problems.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

Personal suitabilities assessed:
• Initiative.
• Adaptable.
• Team player.
• Detail orientated.
• Client Service Oriented.
• Reliability.

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they belong to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

Operational Requirements:
Willingness to work overtime, weekends, and/or statutory holidays and territorial holidays on short notice.

Conditions of employment

• Reliability or secret security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.