Executive Assistant

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

This process will establish a pool of qualified candidates that may be used to staff similar positions with various tenures within PSPC (indeterminate, term, acting or casual).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A Secondary School diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in the following:
EX1 – Experience in the administration of the daily operation of an executive or senior manager’s office. (Activities could include but not limited to: organizing and maintaining electronic and hard copy filing systems, arranging travel and accommodations, organizing meetings and teleconferences, managing agendas and schedules).
EX2 - Managing correspondence and confidential information.
EX3 - Experience in managing financial related tasks. (Activities could include budgets forecasting, tracking office expenditures, invoice management or reconciliation.)

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual (BBB/BBB)
English Essential

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Competencies:
C1 - Working Effectively With Others
C2 - Showing Initiative and Being Action Orientated
C3 - Client Service level 1
C4 - Strategic Thinking
C5 - Dependability
C6 - Values and Ethics

Abilities
A1 - Ability to communicate effectively orally
A2 - Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

Education:
Post-secondary diploma or certificate from a recognized post-secondary institution in office administration, Certified World-Class Assistant (CWCA), Certified Executive Administrative Professional (CEAP) , Canadian Certified Administrative Professional (CCAP), or Accredited Advance Certificate for the Executive Assistant (ACEA).

Degree equivalency

Experience:
AEX1 - Experience using SharePoint and/or Systems Applications and Products (SAP).
AEX2 - Experience writing and proof reading confidential correspondence.
AEX3 - Experience in creating and amending travel arrangements.
AEX4 - Experience using advanced functions of videoconferencing tools (such as MS Teams, Zoom, WebEx).
AEX5 - Experience using Microsoft suite with a focus on Excel and Outlook.
AEX6 - Experience with data entry, data verification and error correction.
AEX7 - Experience in managing projects.
AEX8 - Experience as an administrative assistant or executive assistant in the Federal Public Service.
AEX9 – Experience coordinating team events in a virtual environment.

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Operational Requirements:
- Be willing and able to work overtime on short notice.
- Willing and able to travel
- Willingness to obtain secret security clearance

Conditions of employment

Various security levels. Depending on the position being staffed, reliability or secret clearance may be required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Application will be assessed on depth and breadth, based on the position to be staffed and the information you provide in your application and/or throughout your assessment.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to written and oral tests, recorded interviews, and reference checks.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

The selection board may, at any point during the selection process, use random selection or apply asset criteria to select candidates for the next phase of the assessment.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.