Briefing Advisor

Update: **EXTENDED UNTIL AUGUST 17, 2022**

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**EXTENDED UNTIL AUGUST 17, 2022**

NO APPLICATION VIA E-MAIL WILL BE ACCEPTED. YOU MUST APPLY VIA WWW.JOBS-EMPLOIS.GC.CA

VERY IMPORTANT NOTE:

Candidates must answer the screening questions and the screening questions will be the only tool used for screening in this process. Please note that a cover letter is not required.

Candidates must also submit a resume with their application, which will only be used to validate the information provided in their answers to the screening questions.

The answers to the screening questions must clearly demonstrate with concrete examples (what, why, how, for who, where, when and length of time) the candidates meet ALL of the essential experience and education qualifications for the position(s) that they are applying. Failure to do this will result in the rejection of the candidate's application.

Please note that having the asset qualifications are not mandatory in order to apply to this process. However, asset qualifications may be invoked at any time of the selection process including the screening stage. Therefore, if candidates have one (or all) of the asset experience qualifications, candidates should also describe in their answers to the screening questions how they meet this (these) qualification(s) using detailed, concrete example(s).

Duties

Briefing Advisors play a crucial role in the fast-paced Executive Briefing team by coordinating briefing product requests and ensuring a consistent quality and look and feel to the products delivered to our clients.

The Executive Briefing Unit (DCB) works horizontally across Global Affairs Canada to coordinate a full spectrum of briefing materials (e.g. memos, meeting notes, recommendations, visits planning and briefing books) for Global Affairs’ ministers, parliamentary secretaries and deputy ministers.

The position offers the opportunity to develop capacity to move complex files within a large organization, build a broad intra-departmental network and gain a keen understanding of critical processes valued throughout government.

Work environment

DCB strives to be a healthy, inclusive and diverse workplace where respect, teamwork, and collaboration are integral parts of our culture and innovation is valued.

Global Affairs Canada (GAC) is committed to promoting and supporting values such as equitable treatment, accommodation and an environment free from harassment and discrimination, as well as encouraging and supporting employees to work at their full potential.

GAC is committed to advancing equity and embracing diversity and inclusion by implementing meaningful actions that are founded in respect, collaboration and accountability. GAC is committed to ensuring that its workforce both at home and abroad is representative of Canada’s current and evolving population. GAC’s dedication towards advancing equity diversity and inclusion is exemplified through the various efforts and initiatives in place that aim to ensure representation at all levels, provide equitable career opportunities, provides a safe and accessible workplace and to strengthen the inclusivity of the workplace so that all employees have the possibility to be authentic. All candidates who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQ+ community.

We invite you to be part of the change by joining an organization where your voice is heard, valued, respected and amplified. Knowing that diverse teams foster innovation we strongly encourage you to complete the Employment Equity (EE) section in your application.

Intent of the process

The current intention of this selection process is to staff a minimum of 1 Briefing Advisor position and anticipatorily more positions with the language requirement bilingual imperative CBC/CBC on an indeterminate basis. A pool of partially qualified and/or fully qualified candidates resulting from this process may be established to staff similar positions within Global Affairs Canada with various language requirements and/or various tenures, according to the positions being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Degree from a recognized post-secondary institution or an acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE:

Experience in managing several projects simultaneously.

Significant* experience in providing advice and liaising with a variety of stakeholders (e.g. internal and external stakeholders) regarding established policies, guidelines or procedures.

Experience in preparing, editing or coordinating documents.

Significant* experience in client services.

*Significant refers to the depth and breadth of experience normally associated with the performance of the duties for approximately two (2) years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

ABILITIES:

Ability to analyze documents to identify and correct grammatical and punctuation issues.

Ability to analyze situations and to solve problems.

Ability to work under pressure and to set priorities and organize your workload to meet tight deadlines.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

PERSONAL SUITABILITIES:

Attention to details
Dependability
Initiative
Effective Interpersonal Relationships
Judgement
Client Service

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:

Experience in drafting briefing documents or correspondence for senior management.**

Experience using a file management system or a tracking management system.

Experience working in a senior executive*** office.

Experience using MS Office Suite. (i.e. Word, Excel, SharePoint, MS Dynamics).

Experience in data visualization or manipulation.

Experience in the application and interpretation of ATIP legislation, regulations and related Treasury Board Secretariat policies and directives.

**Senior management is understood to mean a team or individuals in a high level management role within an organization whose day-to-day tasks focus on managing that organization (Director level (EX-01) or equivalent or above, or equivalent role in the private sector).

***Senior executive is understood to mean an individual typically at the highest level of management within an organization (Corporate Secretary, ADM, DM, or equivalent or above, or equivalent role in the private sector, such as Vice-President or CEO).

ORGANIZATIONAL NEEDS:

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities, and Women.

OPERATIONAL REQUIREMENTS:

Willing and able to work overtime on short notice.

Willing and able to work in a fast-paced environment shaped by the evolving requirements of ministers and deputy ministers.

Willing and able to monitor a mobile device.

Willing and able to work onsite as needed.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• If candidates do not have valid language results, candidates' linguistic levels will be validated through the Public Service Commission's (PSC's) unsupervised reading and writing test(s) for this process. Candidates in the area of selection may be tested prior to screening.

• PSC Unsupervised Test of Reading Comprehension: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/second-language-evaluation-reading/the-test.html

• PSC Unsupervised Test of Written Expression: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/second-language-evaluation-writing/the-test.html

• All written communication could be used to assess the ability to communicate effectively in writing.

• Written test(s) may be administered.
• Interviews may be conducted.
• Reference checks may be conducted.

• Depending on the number of applicants, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, may be used for the purpose of managing applications. Please note that although you may attain the established pass mark on any of the assessments used in this staffing process, management may decide to use a higher cut off score.

• Communication for this process will be via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required. Candidates should include an email address that accepts email from unknown users (some email systems block these types of email).

• Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

• Persons are entitled to participate in the assessment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application

• Accommodations: In order to ensure that you are assessed in a fair and equitable manner in the next stages, please advise us if you require accommodation measures.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.