Registrar

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Duties

-Plans, leads and manages the human, financial and material resources of the Registrar’s Office.
-Leads the process to update and maintain the Student Information System (SIS) in support of the safe retention of College academic records. Acts as the principal contact and expert advisor, and manages and approves user roles and user access for the college SIS.
-Provides functional subject matter expertise on student records management, academic progression and analysis of academic data. Provides advice to Senior Management on college academic rules.
-Manages the registration, timetables, examination schedules, class schedules, and the posting of academic records, regulations and institutional data for the CCGC.
-Manages the quality assurance and data integrity of all academic data and ensures relevant, reliable management of data for Transport Canada certificates and Cape Breton University Degree as well as training records and transcripts of all College training.
-Maintains standards, policies and academic records to ensure the provision of qualitative and accurate statistical reports and advice and guidance. Maintains records of all CCGC Courses and prerequisites. Confirms Officer Cadets’ records are up to date and all graduation requirements have been documented.
-Develops and produces information and reports to Senior Management and Academic Superintendents across campus.
-Develops and maintains processes to integrate the management of academic records for all CCG operational training delivered under the purview of the College.

Work environment

The Canadian Coast Guard College is a national maritime training facility located on scenic Cape Breton Island, Nova Scotia. It’s a national college that provides training and services in French and English. It delivers programs to support the College’s mission and mandate in marine safety, security and environmental protection.

The college’s unique and specialized training is sought after by organizations around the world. Each year, highly trained graduates join their colleagues as Coast Guard officers to provide services that are critical to Canadians.

Intent of the process

Anticipatory - A list of qualified candidates will be created and may be used to staff similar positions, on a temporary or permanent basis, within the Canadian Coast Guard College in Sydney, NS.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Graduation from a recognized post-secondary institution in a field relevant to the duties of the position or an acceptable combination of education, training and experience related to the duties of the position.

Degree equivalency

Experience:
• Experience in financial management;
• Experience in consulting and providing advice to senior management on complex issues;
• Experience in writing detailed reports to present findings or to make recommendations.
• Experience working in a field related to data/records management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience:
• Experience working in the Registrar’s Office of an educational organization;
• Experience developing or applying academic rules governing education or training programs.
• Experience in human resource management.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)
Bilingual Non-Imperative appointment may be considered.

Information on language requirements

Knowledge:
• Knowledge of trends, development and best practices related to the field of post-secondary records management;
• Knowledge of data entry, manipulation and retrieval techniques including database records management and maintenance.

• Create Vision and Strategy;
• Mobilize People;
• Uphold Integrity and Respect;
• Collaborate with Partners and Stakeholders;
• Promote Innovation and Guide Change;
• Achieve results.

Abilities:
• Ability to communicate orally and in writing.
• Ability to supervise a team of employees.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Knowledge:
• Knowledge of the Canadian Coast Guard(CCG) operational practices, mandate and organizational structure;
• Knowledge of the requirements of Transport Canada and the International Maritime Organization concerning the academic field of Nautical Sciences;
• Knowledge of the Canadian Coast Guard College training programs and departments.

Operational Requirements:
The candidates must agree to carry out overtime and to travel within the framework of their employment.

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE: Please submit your application online. We will not consider applications received by email, fax or mail in hard copy documents.

Persons are entitled to participate in the appointment process in the official language of their choice.

Candidates must meet the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be considered in the assessment of any essential or asset qualifications, including the ability to communicate in writing and orally.

Acknowledgment of receipt of applications will not be sent.

For this appointment process, our intention is to communicate with candidates by email for assessment purposes (including sending invitations for written tests and interviews). Candidates who apply to this selection process must include, in their application, a valid e-mail address and make sure that this address is always functional and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.