Various Administrative Positions (AS-02)

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Duties

This selection process aims to fill administrative positions in the following fields:

- Human Resource
- Finance
- Administration
- Communication
- Governance
- Procurement
- Security

Work environment

We are One PSPC!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, we are committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. In fact, we have been named one of Canada’s Best Diversity Employers for the fifth year in a row and here is a list of some of our diversity and inclusion achievements:
• five diversity networks;
• a Task Force on Anti-racism, Workplace Culture and Equity;
• a national Reconciliation and Indigenous Engagement Unit;
• an Ombudsman for Mental Health (the first such position within the federal public service);
• an Accessibility Office and;
• a Gender-based Analysis Plus (GBA+) Centre of Expertise.

While many programs and initiatives have already been implemented in line with our commitments to diversity and inclusion, we aim to get better! That's why we invite you to be part of the change by joining an organization where individual differences are recognized, valued and respected. Be part of the solution!

Due to Covid-19 working from a remote location may be possible depending on the position to be staffed and following proper approval.
Note: Access to the network is not allowed from outside of Canada.

Intent of the process

The immediate intention of this selection process is to fill indeterminate positions within Public Service and Procurement Canada, Digital Services Branch.

A partially assessed pool* may be established through this process to staff identical or similar positions with various language requirements and various security requirements, in other organizations within the core public administration (http://www.psc-cfp.gc.ca/plcy-pltq/rfli-lirf/index-eng.htm). This pool may be used to staff positions either in Ottawa or in Gatineau. Please note that deployments at level may be considered to staff any available positions at any point during the selection process.

* Partially qualified simply means that the candidates will be deemed qualified except for the linguistic and security profiles which will be evaluated at a later date should the candidate be considered for an appointment.

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: 7

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EXP 1 - Experience providing support services in one or more of the following administrative fields :
- Human Resource
- Finance
- Administration
- Communication
- Governance
- Procurement
- Security
EXP 2 -Experience in providing administrative support to management;
EXP 3 - Experience in preparing, reviewing and editing documents;
EXP 4 - Experience researching, reviewing, and synthesizing information;
EXP 5 - Experience working with MS Office Suite (such as Excel, Word, OneNote, PowerPoint, Microsoft Teams, or Outlook).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE
AEXP 1 - Experience developing , editing and revising internal communication materials or products, such as, but not limited to, branch communiques and engagement products, CIO messages, Social media blogs and posts and web material etc..;
AEXP 2 - Experience in entering and manipulating data, as well as verifying data integrity;
AEXP 3 - Experience in using an HR Database Software such as My HRResource Portal or Winorg;
AEXP 4 - Experience working in a multi stakeholder environment;
AEXP 5 - Experience coordinating project activities;
AEXP 6 - Experience in managing and actioning client requests from a generic mailbox;
AEXP 7 - Experience in records and file management;
AEXP 8 - Experience in developing or applying guidelines, procedures or standards related to information management or procurement;
AEXP 9 - Experience working with SAP / SIGMA system.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB
English essential
French essential

Information on language requirements

COMPETENCIES
C1 – Client Service Competency Level 1: Delivers high-quality client service;
C2- Demonstrating Integrity and Respect;
C3- Thinking things through;
C4- Working effectively with others;
C5- Showing initiative and being action oriented.

ABILITIES
Ability to communicate effectively in writing;
Ability to communication effectively orally;
Ability to organize workload, set priorities and work efficiently while meeting deadlines;
Ability to analyse client needs, identify options and propose sound recommendations.

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

OPERATIONAL REQUIREMENT
Willingness to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

GUIDELINES ON HOW TO COMPLETE YOUR APPLICATION

Your resume may be used to validate information, but will not be considered as the primary source. Your application should not redirect to information provided in your resume.

Screening questions will be used to evaluate how you meet the following essential criteria: education and experience.

If you do not clearly demonstrate how you meet all essential criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application.

Depending of the number of applications received, a selection of candidates based on assets may be used in the determination of those to be given further consideration in the assessment process.

ASSESSMENT

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, written tests, interviews, simulations, PSC tests, reference checks, etc. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates. The ability to communicate effectively in writing could be assessed throughout the process.

Reference checks will be conducted. Candidates should be prepared to provide the names and coordinates of their referees. Some or all of these individuals may be contacted. Referees must have an in-depth knowledge of your work, and must be able to answer specific questions pertaining to your achievements and qualifications as provided in your application, or at any point during the assessment phase. The Assessment Committee reserves the right to contact references other than the ones submitted by the candidates, if necessary, in order to make a suitable assessment of the candidates.

A top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the selection process in the official language of their choice.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Failure to respond to communications may be construed as a withdrawal from this process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.