Administrative Assistant - AS-01 / Executive Assistant - AS-02

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

✨Diversity - Manifest yourself! ✨

✨You are member of one of the following three designated groups under the Employment Equity Act: Aboriginal peoples, Persons with disabilities, Visible minorities?✨
✨We strongly encourage you to auto-declare! Diversity matters to us !✨

*ONLY APPLICATIONS SUBMITTED ONLINE WILL BE ACCEPTED*

Answering selection questions may take time. However, your answers to the questions will determine whether you prequalify in the selection process. Candidates are therefore encouraged to allow sufficient time to provide relevant and complete answers.

Applicants who do not provide the information requested in a clear manner may have their application rejected. In addition, we will not contact applicants if any information is missing or incomplete.

To be appointed to a position, you must have all the essential qualifications. Other qualifications may be taken into account in the choice of the person appointed.

Work environment

Why work at Canada Economic Development for Quebec Regions (CED)?

Working at CED means contributing to Quebec's economic vitality in the fields of digital technology, clean energy, tourism, aerospace, leading-edge technologies and more; it means helping to support communities through innovation and the enhancement of traditions.

CED offers financing and support to Quebec businesses and regions. We focus our interventions on SMEs and non-profit organizations with an economic vocation.

Are you an innovative, expert, creative and passionate person? Join us to take on challenges that match your skills

Intent of the process

This process may be used to establish a pool of qualified or partially qualified candidates that may be used to staff similar position with various tenures within Canada Economic Development for Quebec Regions and other departments.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION AS-01 AND AS-02
- Secondary school diploma (DES) or an acceptable combination of training, education and/or experience.

Degree equivalency

EXPERIENCES:

EXPERIENCE AS-01 AND AS-02
- Experience in administrative support functions (including: calendar, correspondence management, business travel planning, agenda creation).

EXPERIENCES AS-02 (ONLY)
- Experience organizing events or activities (example: organizational day, team meetings, group activities, etc.).
- Experience in administering a budget (example: paying bills, data entry, generating reports)
- Experience developing and maintaining administrative systems (e.g., files, records, databases).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EXPERIENCES AS-01 (only)
- Experience organizing events or activities (example: organizational day, team meetings, social activities, etc.)
- Experience in administering a budget (example: paying bills, data entry, generating reports).
- Experience developing and maintaining administrative systems (e.g., files, records, databases).

EXPERIENCES AS-01 AND AS-02
- Experience in analyzing needs, defining solutions and making recommendations.
- Experience using SAP software for financial management.
- Experience using an application for organizing and booking business trips such as SVP/HRG.
- Experience in the application of the Treasury Board Directive on Travel, Hospitality, Conferences and Events.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES AS-01 AND AS-02
- Ability to organize workload, prioritize and work efficiently while meeting deadlines
- Ability to review, edit and format documents
- Ability to communicate effectively orally and in writing

COMPETENCIES AS-01 AND AS-02:
- Work effectively with others.
- Demonstrate initiative and be action-oriented.
- Attention to detail.
- Discretion.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
- In order to build a diversified workforce, CED may limit their selection to candidates who have self-identified as belonging to one of the following equity groups: aboriginal peoples, persons with disabilities, women and visible minorities.

OPERATIONNAL REQUIREMENTS AS-01 AND AS-02
- Willingness to occasionally work overtime on short notice.

Conditions of employment

EMPLOYMENT CONDITIONS AS-01 AND AS-02
- Security Clearance : Reliability and secret.
- All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

EVALUATION:
- A written examination may be administered.
- An interview may be administered.
- Reference checks may be sought.

- Candidate are entitled to participate in the appointment process in the official language(s) of their choice.

- Depending on the volume of application, management may use top-down, by wave or random selection at various steps in the process to determine the number of candidates who will continue in the process.

- Qualifications indicated on this advertisement may be assessed and/or validated throughout the selection process effective from the time you submit your application. This includes any correspondence (written or oral) with Human Resources and Management.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.