Executive Assistant to the Assistant Commissioner

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

📢 In support of achieving a diverse workforce, preference may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

Duties

This position plans and manages all administrative support as well as administrative services and coordination of daily activities for the Assistant Commissioner. Organizes, prioritizes, collects and supervises confidential, critical and sensitive information sent to the Assistant Commissioner’s office and acts as a point of contact for the Assistant Commissioner. Identifies urgent and critical issues and advises the Assistant Commissioner and Directors. Reports any new issues, recommends the level of attention and intervention required by the Assistant Commissioner and coordinates follow-up action. Prepares sensitive documents for departmental meetings between the Assistant Commissioner and senior CCG and DFO officials. Provides functional guidance to administrative staff involved in the operational and administrative activities of the Assistant Commissioner’s office, with the goal of meeting with them regularly to discuss service delivery standards. Leads special projects or participates in key committees related to the development of administrative strategies.

Work environment

Fisheries and Oceans Canada (DFO) leads the management of Canada’s fisheries and the safeguarding of Canadian waters. The Canadian Coast Guard (CCG), a Special Operating Agency within DFO, is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways. We are proud to celebrate our diversity and our commitment to values and ethics – we recognize our employees for a variety of achievements, including Excellence in Values and Innovation; provide wide-ranging career opportunities, as we are the third largest federal public service department in British Columbia; and are recognized as one of Canada’s Top Employers for Young People over the past 5 years.

The position is located at the Canadian Coast Guard Base in downtown Victoria and will be required to work in-person.

Intent of the process

This staffing is anticipatory. A pool of qualified or partially assessed candidates may be established and may be used to staff similar positions at this group and level.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

🎓 EDUCATION
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience using the Microsoft Office suite, such as Word, Excel, Outlook, PowerPoint, and Teams
Experience in providing executive support services for a senior executive*
*senior executive is a director or level above
Experience liaising with internal and external clients/stakeholders

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Ability to research and analyze information to provide recommendations
Ability to prioritize, plan, and multitask
Ability to work under pressure
Ability to communicate in writing
Ability to communicate orally

Effective interpersonal relationships
Judgment
Dependability
Discretion
Initiative and Action-Oriented

The following may be applied / assessed at a later date (may be needed for the job)

Post-secondary diploma in a field related to the duties of the position

Degree equivalency

Experience in the interpretation and administration of the Access to Information Act and Privacy Act
Experience in supervision

Willing and able to travel
Willing and able to work overtime on short notice and work weekends from time to time in accordance with the relevant collective agreement

Conditions of employment

Secret security clearance

Valid BC Class 5 driver’s license

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please note that ability to communicate in writing will be assessed during the the screening process and throughout correspondence.

The depth and breadth of experience may be considered in selecting candidates for further consideration. In such a case, only the top ranking candidates will be invited to the next phase of the evaluation.

Depending on the position being staffed, any of the asset qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy. Please indicate if you possess any of the asset qualification in your application.

🚩 VACCINATION
On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.