Got skills in administrative support ? We need you !

Update: The posting period has been extended until June 27, 2022. If you have already applied, you can modify your application until this day.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Positions could be staffed in Halifax, Amherst (Nova Scotia) and Moncton (New Brunswick) as well as other Indigenous Services Canada offices in the Atlantic region.

Depending on the needs and requirements of the service, the possibility of a telework arrangement from the Atlantic region could be considered. The request will be assessed in accordance with the provisions of the Directive on Telework.

Duties

Administrative support positions provide assistance to staff and managers in a wide range of capacities, depending on the needs of the organization and as it relates to a particular work unit.

These duties may include, but are not limited to, the following:
• coordinate meetings, teleconferences, web-based on-line meetings, schedules or presentations,
• record keeping/taking, record maintenance/filing, data input (including electronic records),
• research, compile and/or verify reference material, correspondence or other sources of information,
• provide service and assistance to internal and external clients via phone calls, emails and in person encounters,
• organize requests for travel, fleet vehicles and purchases,
• create and/or review expense claims, expenditures, invoices, reports and payments.

If you are dedicated to helping others, learning new things and taking on challenges, then this important role is for you.

Work environment

Why choose Indigenous Services Canada?

You will have the opportunity to work with partners to improve access to high quality services for First Nations, Inuit and Métis. You will play a role in supporting services and programs offered to Indigenous peoples. Join a workplace committed to reconciliation with Indigenous peoples.

We believe life is about more than just your job. We support our employees by encouraging work-life balance and employee wellness. We offer our employees a competitive salary, generous vacation, paid leave for family and health, comprehensive benefits, and an attractive pension plan.

Intent of the process

This process will be used to create a pool for indeterminate and specified period appointments. A pool of fully or partially candidates will be established to staff similar or identical position at Indigenous Services Canada with various tenure, location, linguistic profiles, conditions of employment and security requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Stream 1 (CR-04) and Stream 2 (AS-01)
• Successful completion of secondary school or employer-approved alternatives *
* The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Stream 1 (CR-04) and Stream 2 (AS-01)
• Experience providing general administrative support **.
• Experience using word processing, spreadsheet and presentation software such as Microsoft Word, Excel and PowerPoint

** Administrative support is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry, booking travel arrangements, minutes taking, and other related duties

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE

You are encouraged to confirm any of the asset criteria you meet. However, it is important to note that only the essential education and experience criteria determine those applications that are screened in. Be sure not to underestimate your accomplishments, whatever you have done is worth mentioning.

Stream 1 (CR-04) and Stream 2 (AS-01)
• Experience working with First Nations, Inuit, and/or Métis.
• Experience using SAP
• Experience with travel arrangements and systems such as HRG Travel System
• Experience in coordination and administration of financial procedures (could include: monthly variance reporting, spreadsheets, invoice reconciliation and/or initiating purchasing)

Stream 2 only (AS-01)
• Experience coordinating and planning events
• Experience providing administrative support to management
• Experience in supervision
• Experience managing the flow of correspondence (e.g. receiving, analyzing, processing and tracking correspondence, reports, electronic messages or other documents) using a correspondence management system
• Experience in performing financial related tasks (could include: monthly variance reporting, budget tracking or forecasting, acquisition card/invoice reconciliation, initiating purchasing, arranging hospitality, managing petty cash and/or managing financial documents

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Language requirement will be based on the needs of the position.

Information on language requirements

ABILITIES
Stream 1 (CR-04) and Stream 2 (AS-01)
• Ability to perform essential clerical tasks quickly and accurately.
• Ability to work under pressure.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

Stream 2 only (AS-01)
• Ability to prioritize workload to meet deadlines.
• Ability to provide advice and guidance.

PERSONAL SUITABILITY
Stream 1 (CR-04) and Stream 2 (AS-01)
• Attention to Detail
• Dependability
• Initiative
• Judgment
• Respect for diversity
• Teamwork

Stream 2 only (AS-01)
• Adaptability

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

Conditions of employment

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Security requirements may vary depending on the position to staff:
• Reliability status
• Secret

Conditions of employment may vary depending on the position to staff:
• Willing and able to work overtime.
• Willing and able to work designated work hours (could include: extended hours, on call and/or shift work)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

TIPS

Applications that are retained or screened-in are those that provide information in the prescreening questionnaire that demonstrate meeting the essential education and experience. You must provide your education level and the institution where you attained this level, and concrete examples (who, what, when, where, why, how) on how you meet the essential experience and the period of time this experience was acquired. The resume provided will only be used to corroborate information provided in the questionnaire.

ABOUT THE ASSESSMENT PROCESS

Applicants who self-identified as Indigenous will be assessed first. Then a random or top down selection of candidates may be used in the determination of those to be given further consideration in the selection process.

The application will be used to assess the ability to communicate effectively in writing. The process may include other assessments such as an exam, an interview or reference checks.

ACCOMMODATION

At every step, from the application process to the end of the assessment process, accommodation measures or adjustments are available to you. Examples include accessible environments, different formats, larger fonts, adaptive technology, extra time, individual testing, and more. Accommodation measures are designed to remove barriers to a fair assessment and allow candidates to fully demonstrate their competencies.

Information on how to request accommodation or support can be found by clicking on the link provided in the header. To request accommodation measures or adjustments, contact us at .

VACCINATION

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.