Stream 1 – Executive Assistant to the Management Team Stream 2 – Planning and Operations Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

A pool of (fully or partially qualified) candidates may be established through this process to staff with identical or similar positions within Natural Resources Canada with various tenures, various language requirements (English Essential, French Essential, English or French Essential, or Bilingual), linguistic requirements (imperative and/or non-imperative) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (Reliability status or Secret clearance), various conditions of employment and for various locations.

Positions to be filled: 2

Information you must provide

Your résumé.

A covering letter "A covering letter in 2,000 words (maximum) VERY IMPORTANT NOTE: Applicants must clearly demonstrate IN THEIR COVER LETTER how they meet the education and experience factors listed in the QUALIFICATIONS. Applicants must use the education/experience factors as a header and then write one or two paragraphs for each demonstrating how they meet each of them with concrete examples. Please note that it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described in the cover letter. FAILURE TO CLEARLY DEMONSTRATE IN YOUR COVER LETTER HOW YOU MEET THE ESSENTIAL SCREENING CRITERIA (Education and Experience) WILL RESULT IN THE REJECTION OF YOUR APPLICATION. APPLICANTS WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLE MISSING INFORMATION. Your cover letter will be used to assess your ability to communicate effectively in writing."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ALL STREAMS:
Diploma from a recognized college or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
ALL STREAMS:
EX1: *Recent and *significant experience in providing administrative and planning advice to senior managers in a fast paced environment.
EX2: *Recent and *significant experience in managing flow of information and documents through an office.
EX3: *Recent and *significant experience in planning, researching, preparing and/or compiling background/briefing information/reports for meetings.
EX4: *Recent and *significant experience in using Microsoft Word, Microsoft Excel and Microsoft Outlook.

STREAM 1 - AS-02
EX5: *Recent and *significant experience providing human resource support to hiring managers.
EX6: *Recent and *significant experience in scheduling meetings and/or maintaining the electronic agendas for more than one senior manager.

STREAM 2 - AS-03:
EX7: *Recent and *significant experience in analyzing operational, planning and financial information and generate informative reports for senior managers and staff.

*Recent – defined as within the last 2 years
*Significant- defined as at least 2 years

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge:
ALL STREAMS:
KN1: Knowledge of methods, techniques and practices for the operation of an office.
STREAM 1 AS-02:
KN2: Knowledge of the processes related to making travel arrangements, processing travel claims.
STREAM 2 AS-03:
KN3: Knowledge of project planning methods, forecasting techniques and practices.

Abilities & Competencies:
ALL STREAMS:
AB1: Ability to analyze and interpret situation and take reasonable actions.
AB2: Ability to plan, organize and prioritize work in order to meet deadlines.
AB3: Ability to communicate effectively orally.
AB4 Ability to communicate effectively in writing.

Personal Suitability:
ALL STREAMS:
PS1: Effective interpersonal relationships
PS2: Initiative
PS3: Reliability
PS3: Discretion
PS4: Thoroughness
PS5: Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Conditions of employment

CONDITIONS OF EMPLOYMENT:
COE1: Overtime and flexible work hours
COE2: Reliability Security Clearance

Other Conditions of Employment:

• Willing and able to work overtime occasionally;
• Willing and able to travel, sometimes on weekends,
• All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.
As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

All applications must be submitted online through the GC Jobs website. DO NOT email, fax or mail in applications, as these will NOT be accepted..

Acknowledgment of receipts of applications will not be sent; we will only contact successful applicants when the screening process has been completed.

Applicants are required to meet the Essential Qualifications. Asset Qualifications MAY be applied at any point in the assessment process. Therefore, you are strongly encouraged to answer Asset Qualifications questions in your online application. Applicants do not need to meet any/all of the Asset Qualifications for consideration; however, possessing any/all of the Asset Qualifications may increase the likelihood of being considered for an appointment.

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

An interview may be sought.

A written test may be administered.

A situational exercise may/will be administered.

Reference checks may be sought.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed.

Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship or permanent resident status. If you have obtained education outside Canada, you will be required to submit proof of evaluation of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

If you are selected for further consideration, please advise the person who will contact you of any accommodations you may require during the selection process.

Applicants are asked to indicate their preferred official language in their application.

Persons are entitled to participate in the appointment process in the official language of their choice.
The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.