Administrative Assistant - Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

EVERYONE IS WELCOME: Transport Canada (TC) is committed to building an inclusive workforce with a diversity of experiences, perspectives, and backgrounds that represent Canada.

If you would like to work in a dynamic team, are forward thinking and action oriented, enthusiastic about creating a more diverse, equitable and inclusive workplace where everyone feels a sense of belonging, then TC is the place for you!

Duties

Administers, tracks and reports on the Region’s Flight Operations and Maintenance budgets for multiple Cost Centres. Compares and reconciles expenditures, overtime, acquisition card usage [general, aviation (aircraft and fuel) and other costs], commitments and forecasts against financial forecasts and plans. Recommends and implements adjustments, including the allocation of funds across budget lines. Manages PAYE and cost recovery activities for the region.

Plans and provides Human Resource management support to the Region, work injury, and LEX administrator.

Plans, organizes and conducts/co-ordinates procurement and contracting activities for the region. Researches the availability, reliability and cost of equipment, supplies, services, etc.; determines cost-benefits of various options; and recommends option that best meet needs. Prepares purchase orders, call-ups against standing offers, inter-departmental cost recoveries, etc. Administers contracts and service agreements; verifies and processes invoices and travel expense claims for payment; and investigates and resolves related problems.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Apply today for an opportunity to join Transport Canada.

We are looking for dynamic candidates that will help shape and build the future of Transport Canada. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

Transport Canada employs over 5,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa headquarters. We develop policies and enforce acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the wellbeing of Canada's middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules and telecommuting that promote work-life balance. Transport Canada was named one of Canada’s top employers in 2020 by Forbes.

Intent of the process

The intent of this process is to establish a pool of partially or fully qualified candidates for future needs. The pool may be used to staff similar positions on a permanent (indeterminate) or temporary basis (specified period appointment or casual).

When you submit an application for this selection process, you are not applying for any specific position, but to an inventory in anticipation of future vacancies. As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 3 months. A notice that your application is about to expire will be posted to the My jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of general administrative practices and procedures.

Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to plan and prioritize

Demonstrating Integrity and Respect
Thinking Things Through
Working Effectively with Others
Showing Initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

Experience in providing clerical support services.
Experience in maintaining electronic and manual documentation tracking and filing systems.
Experience using Microsoft Office Suite such as: Outlook, Word, Excel and Powerpoint.
Experience in providing administrative support services in Finance or Accounting.
Experience in managing logistics for meetings/teleconferences, videoconferences and other events such through Microsoft Teams.
Experience in preparing agendas, taking minutes and drafting decision records.
Experience providing administrative support to managers.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Secret security clearance

Willing and able to travel
Willing and able to work overtime

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates are only required to meet the essential qualifications to be placed into the pool. We may appoint candidates by applying one or more of the following criteria:
• Breadth, depth, type of specific work experience
• Matching individual experience or qualifications to the strengths and/or weaknesses of the work team
• Matching individual experience or qualifications to the specific duties of the position being staffed

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Assessments may be conducted virtually.

Random selection may be used.

A top-down screening approach may be undertaken. Only the top ranking candidates may be invited to the assessment phase of the process.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

You must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online