Manager, Archives Management

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Assessment accommodation

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Who We’re Looking For
The Royal Canadian Mounted Police (RCMP) Archives Management Section (AMS) is looking for a new Manager! We are looking for an experienced Archives professional with vision to help us chart our path forward – honouring the rich information holdings currently under our control and leading us to a future that preserves, protects, and leverages our physical holdings and our Born Digital records for generations to come.

About the RCMP
For nearly 150 years, the RCMP has been Canada’s national police service. We have national, federal, provincial, and municipal policing mandates. From coast to coast to coast, we work at the community, provincial/territorial and federal levels. The RCMP is made up of more than 20,000 police officers, supported by nearly 10,000 civilian employees in over 700 detachments in 150 communities across the country. We also provide policing services in more than 600 Indigenous communities.

The RCMP is more than just a police service. We’re part of the fabric of Canada, made up of people who care about their work, their communities, and each other. We’re looking for a values-driven candidate who will lead the care and share of the Archives of our institution, and increase how we use them to learn from the lessons of our past.

Greater oversight, a new labour relations regime, and increasing public scrutiny are new aspects of the RCMP’s operating context. Broader external disruptions driven by societal changes in the environment and technology are recognized and met with internal transformational changes. This dynamic interplay provides an opportunity to examine traditional ways of working by using new technologies and approaches – including in our information management and Archival approaches. The RCMP follows Library and Archives Canada and Treasury Board of Canada guidance on the management of information, and we are eagerly planning for a move into the Digital Archives space as the RCMP creates and manages Born Digital records.

Duties

Archives Management and Direction
• Develops, recommends, manages, and monitors effectiveness of archives management policies, direction, and services.
• Provides advice and interpretation of relevant RCMP and Government of Canada policies and direction, and relevant legislation, to RCMP management and AMS staff.
• Develops and implements plans for the evolution of the RCMP’s archives program for long-term preservation of physical and digital holdings.
• Manages, plans and directs the archives section in the identification, collection, arrangement, analysis, description, and disposition of all RCMP archival records.
• Directs the control, custodial care, and conservational policies for archival RCMP records.

Management Functions (Planning, Reporting, Human and Financial Resource Management)
• Manages the human, financial, and property resources of the section to meet business goals.
• Monitors the activities of the Section, prepares reports, work plans, and quality reviews to assess overall efficiency and performance.
• Assesses Section staffing needs, makes recommendations on staffing approaches and organizational structure, participates in recruitment processes, and make effective hiring decisions.
• Manages Section staff including staff support and development, performance management/review, coaching/mentoring, health and safety, and other matters.

Work environment

About the Archives Management Section
AMS manages the RCMP’s Archival Program which preserves records that chronicle decisions, actions and memories for the benefit of future generations. The RCMP’s archival records are authoritative sources of information which support accountability and transparency in operational and administrative actions. Safeguarding the RCMP’s corporate memory is vital to preserve Canadian history, and also mandatory from a litigation and accountability perspective. The section identifies, preserves, provides access to, and disposes of the permanent records of the RCMP, responds to research requests, and plans for the future of Archives services and management for the department.

AMS is part of the Digital Collaboration and Information Branch. Under the general direction of the Director, the AMS Manager is responsible for: the operation of the Archival Program in accordance with relevant federal legislation, policies, and guidelines; the preservation of the permanent records of the RCMP to established professional standards; the coordination of access to information and protection of privacy according to relevant access and privacy legislation; and plans for a move to Digital Archives in service of the future of digital information management at the RCMP.

Work environment
As the RCMP IM/IT Program charts the path forward for our future ways of working, roles are being assessed for the feasibility of long-term telework and hybrid work options. The majority of the AMS Manager’s responsibilities can be done remotely; however, candidates need to be able to occasionally work onsite for planning and management purposes and in case of emergencies. As such, we are limiting our search to candidates in the NCR. The RCMP Archives are located at the Leikin campus, located at 73 Leikin Drive in Barrhaven, Ontario (Ottawa suburb, located south-west of downtown.) The Leikin campus offers free parking, nearby bus service, and easy access for runners, walkers, and cyclists. Employees have access to a cafeteria (currently closed while most staff are working remotely,) a fitness centre, and shower and locker facilities.

Intent of the process

The immediate need is to staff one (1) position on an indeterminate basis, with a linguistic profile of Bilingual Imperative CBC/CBC and a Top Secret security clearance.

A pool of candidates may be established and may be used to staff similar positions within the RCMP in the National Capital Region on an indeterminate or specified period (including term, acting, or assignment) basis, with various bilingual profiles and various RCMP security clearances.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library/archival work or a law-related field.

NOTE: Acceptable combination of education, training and/or experience is defined as completion of high school diploma plus a minimum of four years in Archives, Information Management, or Library operations.

Degree equivalency

EXPERIENCE:
• Experience in Archives, Library, or Information Management operations.
• Experience in the planning and management of human* and financial** resources.
• Experience in developing and implementing changes in the workplace – for example, options, considerations, or strategic approaches.

* Managing human resources is defined as ongoing supervision of direct reports including such things as assigning work, managing and evaluating performance, leave approvals, etc.
** Financial management is defined as managing or being accountable for a budget, including such activities as monitoring expenditures, forecasting, planning, budget allocation and/or reporting.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:
• Graduate (Master’s or PhD) education in archival science, library & information science or information management, or history

Degree equivalency

Asset Certification:
• Training or certification in a Change Management methodology (for example, Prosci ADKAR)

Asset Experience:
• Experience in managing an archival program or archival facility.
• Experience in developing and implementing digital services in a government department OR in an Archives OR in a Library
• Experience developing and implementing Archives policies, procedures, guidelines or processes
• Experience in the acquisition, description, or management of digital information resources

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE:
• Knowledge of principles and techniques pertaining to archival science and records management.
• Knowledge of performance reporting practices or methodologies to evaluate, improve, maintain and communicate on the performance and impact of service delivery to clients

ABILITIES AND SKILLS
- Ability to communicate effectively, orally and in writing

PERSONAL SUITABILITY:
• Critical Thinking
• Create Vision and Strategy
• Mobilize People
• Collaborate with Partners and Stakeholders
• Promote Innovation and Guide Change
• Achieve Results

Conditions of employment

Top Secret security clearance - RCMP Top Secret Security Clearance

All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and/or drug use.

VACCINATION:
All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must meet all essential qualifications to be appointed to a position. This will be determined through the use of various evaluation tools.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

You must provide proof of education credentials. If you obtained your degree outside Canada, it is your responsibility to demonstrate its equivalence, please take a look at the following link for more information: https://www.cicic.ca

Indeterminate employees at the same group and level, or equivalent may be considered for deployment, assignment/secondment prior to the assessment of other applicants.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

HOW TO APPLY:
You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).

When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

1- Name of the department or organization where the experience was acquired;
2- Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);
3- Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

VACCINATION:
On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.