Administrative Services Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

DO YOU SHARE OUR VALUES?

Elections Canada’s mandate is to ensure that all eligible electors have access to the vote in a federal election. We continually monitor barriers faced by Canadians in exercising their franchise and work to ensure they have the information on where, when and ways to vote.

Barriers to federal election participation are especially pronounced for First Nations electors living in their community or in isolated communities. In light of those barriers and increased interest and expectations in federal elections from First Nations communities, the Chief Electoral Officer has requested that Elections Canada review its approach to engaging with and delivering public education and election services to First Nations communities. We are looking for an accomplished Administrative Services Officer who is knowledgeable and has lived cultural experience to work on the team that will lead the review.

We invite you to join us on this specialized team to help improve voting services and public education about federal elections to First Nations communities across Canada. You can make a difference in ensuing First Nations voices are part of the conversation by participating in the Canadian democratic process.

This opportunity is opened to all who self-declare as First Nations, Inuit or Métis, however preference will be given to persons identifying as First Nation living in their community. For the purpose of staffing within the federal public service, the term Aboriginal is used, as per the Employment Equity Act, to define a North American Indigenous person as members of First Nations, Inuit or Métis. North American Indigenous people or members of First Nation include treaty, status or registered Indigenous people, as well as those non-status and non-registered. However, please note that the terms Aboriginal and Indigenous are used interchangeably within this job advertisement. Both terms include First Nations, Inuit and Métis.

As this job advertisement is specifically for the recruitment of Indigenous persons we ask that candidates self-declare as an Aboriginal Person (Aboriginal Person is the term used in the Employment Equity Act). Before being hired, you will be asked to complete and sign the Affirmation of Aboriginal Affiliation Form (AAAF).

Are you already an employee of the federal public service? If yes, please apply through the selection process as only applications received directly via the Public Service Resourcing System will be accepted.

If you require accommodations, please contact the HR Advisor listed below before the closing date. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential. Assessment accommodation.

Work environment

Employment with Elections Canada will allow you to:
• Access work-life balance through a flexible work environment, excellent benefits and a competitive salary
• Put your skills to use and have an impact on your community through your contribution and the quality of your work;
• Innovate, collaborate and challenge the status quo to achieve results for First Nations in particular.

The official work location for the position is Gatineau however this opportunity is open to applicants who are located outside the National Capital Region for remote teleworking from your home. Due to the COVID-19 pandemic, the majority of our employees are currently working from home (teleworking). When we reopen our offices, we will be able to consider a variety of work arrangements, including full-time teleworking, full-time office work, or a combination of both, depending on your location and preference.

Intent of the process

The process is intended to fill one position for a period of 2 years with the possibility of extension. The intention is to recruit a qualified candidate who self-identify as members of First Nations, Inuit or Métis, however in light of the nature of this special project, preference will be given to persons identifying as First Nation living in their community.

A pool of fully or partially qualified candidates may be established to staff positions at the same group and level or equivalent within the Office of the Chief Electoral Officer with various tenures (indeterminate, various specified periods, acting assignments, and interchange opportunities) as well as with various linguistic requirements and profiles (French or English, bilingual imperative (BBB/BBB, CBC/CBC or CCC/CCC).

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French, Bilingual imperative BBB/BBB, CBC/CBC and CCC/CCC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
Experience in providing administrative services.
Experience in researching and analysing information or data on projects or initiatives.
Experience in manipulating data to produce reports.

ABILITIES
Ability to plan and organize work under tight deadlines
Ability to communicate effectively verbally
Ability to communicate effectively in writing

PERSONAL SUITABILITY
Working effectively with others
Judgement / Reasoning
Showing initiative and being action oriented
Detail oriented

The following may be applied / assessed at a later date (may be needed for the job)

ASSET
*Significant experience working in Excel or similar software to manipulate data.
Experience in coordinating administrative activities for a project or special initiative.

DEFINITIONS: *Significant experience will be assessed in terms of the depth and breadth of activities, the **complexity and diversity of work handled as well as the level of autonomy demonstrated.

Selection may be limited to members of the following Employment Equity group: Aboriginal persons

Information on employment equity

Elections Canada is committed to establishing and maintaining a representative workforce. In order to meet an organizational need, selection will be limited to qualified candidates who self-identify as members of the following equity-seeking group : Aboriginal persons. Preference may be given to those who self-identify as First Nations.

OPERATIONAL NEEDS:
• Willingness and ability to work overtime based on operational needs.
• A working internet connection at home is required to perform the duties of the position.

Conditions of employment

Reliability Status security clearance

A working Internet connection is required to perform the duties of the position.
Availability and consent to work overtime.

Consent to observe strict political impartiality and neutrality for the duration of employment.
Be able to certify that you are fully vaccinated against COVID-19 prior starting your functions, unless accommodated due to certified medical contraindications, religion, or other prohibited grounds under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.