SPEED STAFFING ON JUNE 4, 2022 – Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

This job posting is part of a speed staffing initiative. What does this mean? Select candidates who pass the preliminary stages will be invited to the SPEED STAFEING EVENT ON SATURDAY JUNE 4, 2022, ONLINE USING THE MS TEAMS PLATFORM. Candidates who pass the preliminary stages will be invited at a later date for future opportunities. We look forward to meeting you!

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service. As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resourcesrepresentative will contact you in order to complete an attestation.

Job applications must be submitted through this GC Jobs website.

Work environment

Transport Canada ⇄ A smart career move!

Transport Canada (TC) employs over 6,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific Region, and at the National Headquarters in Ottawa. We strive to serve the public interest through the promotion of a safe and secure, efficient and environmentally responsible transportation system in Canada.

As an employer, TC fosters employee well-being, provides an open and respectful workplace, competitive benefits, and flexible work arrangements that promote work-life balance.

Various workplace models such as remote work, full time, part-time or ad-hoc telework or virtual work may be available and will be determined on a case by case basis depending on operational feasibility at the time of hiring.

Intent of the process

We launch this process with the intent to establish a pool of essentially or partially-qualified
candidates for current and future staffing needs. This pool of candidates may be used to staff similar positions of varlous tenures (casual employment, term or indeterminate) at Transport Canada, Quebec Region

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
• * Recent and significant experience providing services to internal and external clients.
• Experience using spreadsheet, word processing and email software.
• Experience providing administrative support services to a team or manager, such as organizing meetings and preparing documents for those meetings, managing emails and replies, maintaining filing and bring-forward systems.

* Recent and significant experience is defined as experience associated with having performed a broad range of related activities which could normally be acquired over a period of approximately two (2) years or more within the five (5) last years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Some positions may require the willingness to work overtime occasionally and on short notice, to work weekends and/or to travel.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative, Level BBB/BBB
**Positions in Rimouski are French Essential**

Note that this selection process will use the Public Service Commission's (PSC) Second language evaluation - Unsupervised Internet Tests (SLE UIT). Once the advertisement has closed, you will be invited to complete the Unsupervised tests of written expression and of reading comprehension for the level B IF you do not already have valid Second Language Evaluation (SLE) results. You are responsible for checking your email and PSRS account for the invitation to complete the applicable test (s) within the established timeframe.

Information on language requirements

COMPETENCIES
• CC1 Values and Ethics
• CC2 Detailed-oriented
• CC3 Thinking Things Through
• CC4 Working effectively with others
• CC5 Showing initiative and being action-oriented

ABILITIES
• C1 Ability to prioritize work to meet deadlines.
• C2 Ability to analyze and solve problems and propose effective solutions.
• C3 Ability to communicate effectively verbally.
• C4 Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET

EDUCATION
• Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) in the field of administration or office automation/technology.

Degree equivalency

EXPERIENCE
• Experience in business travel support services such as making travel arrangements, preparing itineraries, and processing travel claims.
• Experience analyzing and maintaining financial data OR in the preparation of reports on financial activities.
• Experience in the treatment of human resources data.
• Experience coordinating Access to Information and Privacy requests.
• Experience in using the following financial applications: Oracle or Business Objects (BO).
• Experience in note-taking and writing reports.
• *Recent and significant experience providing administrative support services to senior management such as organizing meetings and preparing documents for those meetings, handling emails and responses, maintaining a filing system and reminders.

* Recent and significant experience is defined as experience associated with having performed a broad range of related activities which could normally be acquired over a period of approximately two (2) years or more within the five (5) last years.

Conditions of employment

Reliability Status security clearance - Security clearance: Reliability or secret, depending on the position to be staffed.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• Please note that the evaluation will take place JUNE 4, 2022. Further information will follow for those invited. Alternate assessment dates will only be possible under the following circumstances:
- Medical reason with doctor’s certificate;
- Death in the immediate family;
- Professionai obligation (proof required);
- Confirmation of pre-approved travel plans;
- Religious reasons.

• Acknowledgment of receipt of applications will not be sent to applicants. We will contact candidates once the screening process is completed.
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates should check emails regularly and ensure their email address accepts emails from unknown users (some email systems block these types of email). Failure to respond to communications may result in elimination from this process.
• A variety of tools and methods may be used to assess candidates including, but not limited to, written tests, standardized tests, interviews, and/or reference checks. In addition, all information obtained throughout the selection process from the time of application to close of process may be used to evaluate candidates.
• Candidates must meet the essential qualifications to be appointed to a position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications or organizational needs. However, meeting some of these criteria is desirable and may be a deciding factor in choosing the person to be appointed.
• Successful candidate(s) must meet and maintain the conditions of employment throughout their employment.
• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
• Random and/or top down selection of candidates and/other other volume management method may be used in the determination of those to be given further consideration in the assessment process.
• All job applications must be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line:- applicants can createa profile and a resume that can be used when applying for other processes without having to recreate a new application each time;
- applicants can verify the status of their applications, at any time;
- for some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.
• Persons with disabilities preventing them from applying online are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.