Administrative Team Leader

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Link to Policy: https://www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html

Link to Announcement: https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694

Duties

As a Supervisor (2-4 employees), you will coordinate the delivery of financial management, human resources and general administrative services for a Division.

You will also play a leading role in financial forecasting, monitoring, reviewing and reporting of operational expenditures, including: reconciling and maintaining operating and salary budgets for a Division, as well as, performing initial analysis and challenge function of program submissions.

Intent of the process

To staff a 1 year vacancy and to create a pool of qualified candidates that may be used to staff other AS-02 opportunities with the Department of Fisheries and Oceans located in the Maritimes Region.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

► Post-secondary education with a specialization in financial accounting or in a field related to the position.

Degree equivalency

► Experience leading a team.
► Experience in financial administration, including all aspects relating to budget planning, commitments, monitoring, reconciliation, forecasting and reporting for multiple Cost Center Managers.
► Experience in analyzing financial information for the purpose of customizing and developing financial reports.
► Experience in consolidating, customizing, and formatting financial reports for multiple Cost Center Managers and multiple purposes.
► Experience in the interpretation of relevant policies, procedures and regulations for financial matters.
► Experience in the use of financial information systems to support management needs.
► Experience coordinating administrative support services.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES
► Ability to commutate effectively orally
► Ability to communicate effectively in writing

KEY LEADERSHIP COMPETENCIES FOR SUPERVISORS
https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html
► Create Vision and Strategy
► Mobilize People
► Integrity and Respect
► Collaborate with Partners and Stakeholders
► Promote Innovation and Guide Change
► Achieve Results

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
► Experience in applying MS Excel features, including pivot table, to analyse, summarize, extract, manipulate, consolidate, sort and query large amount of raw data to produce financial reports
► Experience in developing and implementing workflows and procedures for others to use and/or refer to
► Experience in the use of SAP (System Analysis Program) financial system

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

***************************
ASSESSMENT
***************************
Candidates must meet all of the essential qualifications prior to being appointed to a position.

You will be asked to provide proof (original documentation will be required) of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on “Degree Equivalency” in the Education section above.

Please note that achieving the pass mark on any of the assessments used does not necessarily mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down or random selection at any stage of the process, or to invoke an asset(s) at any point of the process.

DFO recognizes and values the important contribution volunteer work offers in developing employees' experience, skills, etc., as well as enriching our organization and communities. Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

***************************
COMMUNICATION
***************************
Communication for this process will be sent to your GC Jobs account and to your e-mail. You must check your e-mail account frequently as there may be a deadline for responses. It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email). Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

When communicating with us during any stage of this process, please indicate the selection process number (22-DFO-MAR-EA-EOS-335280) in the subject field of your email.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications.

***************************
OFFICIAL LANGUAGES
***************************
Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

***************************
SELF-DECLARING, BECAUSE YOU COUNT
***************************
By completing the Employment Equity section in your application, you help create a Public Service that is diverse, inclusive and representative of identities, cultures, perspectives and experiences that make up Canada.

***************************
ORGANIZATIONAL NEEDS
***************************
In order to achieve a representative workforce, selection may be based on qualified candidates self-declaring (at time of application) as being a member of visible minority group or an aboriginal person or a person with a disability or a woman.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.