Various Administrative Positions - CR-04/CR-05/AS-01

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

POSITIONS TO BE FILLIED
Stream 1 – Business Support Clerk (CR-04) / Occupancy & Inventory Support Clerk (CR-04)
Stream 2 – Business and Financial Assistant (CR-05)
Stream 3 – Administrative Officer (AS-01)

WHO WE ARE LOOKING FOR:
• Do you want to be a key player in an organization that ranks as one of the best places to work with the Government of Canada?
• Do you want a career working alongside people who enjoy their work and where there are chances to grow, learn and develop?

THEN KEEP READING – YOU MAY BE WHO WE ARE LOOKING FOR!

WHY COME AND WORK WITH US?
At Public Services Procurement Canada (PSPC), we are committed to creating a diverse and inclusive workplace.

We want our employees to be who they are – people with a variety of ideas, abilities and lived experiences. Our differences are what make us strong and innovative.

We are also committed to your well-being and work-life balance. As a federal organization, we offer:
• Flexible work arrangements - possibility of teleworking, flexible hours and compressed work week schedules
• Excellent benefits that include pensions, medical and dental plans
• Opportunities for growth, skill and career development
• Competitive salaries with annual increases
• Up to 3 weeks of holidays per year, which increase with years of service

Duties

In these roles you will provide administrative and/or financial support to various units within the Real Property branch. You will work with at least one of the many teams in this branch that offers diverse services to other Government departments.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

A pool of candidates will be established and may be used to staff the same or similar positions of various tenures including permanent or temporary (such as casual, term, acting, assignment, or secondment) in PSPC Pacific Region.

Positions are located in Metro Vancouver.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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STEP 1: Do you have what it takes?
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Respond to the screening questions as directly prompted in the application by writing one or two paragraphs demonstrating how you meet each of the required experience and ensure that clear and accurate details are provided. You must provide concrete and detailed examples to clearly demonstrate HOW you meet the EDUCATION and EXPERIENCE requirements listed in the essential qualifications and asset qualifications sections. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. Your resume will be used as a secondary source of information to validate your experience.

The responses to the screening questions will be used to assess the ability to communicate effectively in writing.

EDUCATION:
A secondary school diploma or an acceptable combination* of education, training and/or experience.
(*An acceptable combination is defined as training courses relevant to the position along with 2 years of work or volunteer experience relevant to the position.)

Degree equivalency

EXPERIENCE:

ALL STREAMS:
• Experience in providing administrative or financial support to managers or a team in a work environment (such as: coordinating of HR activities, processing invoices, data entries and monitoring unit budget items, responding to client inquiries, organizing meeting logistics, taking records of decisions, managing a Manager’s calendar/emails).
• Experience in drafting, reviewing, proofreading or formatting correspondence, reports or presentations.
• Experience in the use of Microsoft Office suite.
• Experience filing documents electronically.

STREAM 2 – In addition to the experience required for all streams, positions in Stream 2 also need:
Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.
Experience in the application of Financial policies or procedures.
Experience in the use of Microsoft excel, intermediate functions (e.g. use of formulas, pivot tables, etc.)

STREAM 3 - In addition to the experience required for all streams, positions in Stream 3 also need:
Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.
Experience in providing guidance on the application of Business processes.
Experience in the use of Microsoft excel, intermediate functions (e.g. use of formulas, pivot tables, etc.)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS
Asset qualifications are “nice to haves” that could be used in determining the selection of a qualified candidate for appointment. If you meet any of the asset education and/or experience criteria listed below, we encourage you to clearly demonstrate this in your application..

ASSET EDUCATION:

ALL STREAMS:
Graduation from a recognized post-secondary institution with a degree or diploma in Accounting, Business Administration, Finance, or some other specialization relevant to the position.

Degree equivalency

ASSET EXPERIENCE:

ALL STREAMS:
• Experience in preparing and coordinating requests in a high volume environment.
• Experience using a financial management system (such as SIGMA, SAP, Oracle, IFMS (Integrated Financial Management System)).
• Experience using a progress tracking system (such as JIRA, Trello, Asana).
• Experience working in a Federal Government Department or Agency.

STREAM 2:
• Experience tracking and verifying financial documentation such as: contracts, invoices, expenditures, commitments or acquisition card purchases.
• Ability to utilize intermediate excel skills (e.g. use of formulas, functions, pivot tables, etc.).

STREAM 3:
• Experience tracking and verifying financial documentation such as: contracts, invoices, expenditures, commitments or acquisition card purchases.
• Experience arranging travel requests and expense claims through the Government of Canada Shared Travel Services Portal and/or HRG system.
• Ability to utilize intermediate excel skills (e.g. use of formulas, functions, pivot tables, etc.).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

_______________________________________________________________________
STEP 2: Show us what you got! The following competencies/abilities will be assessed later and your performance on the assessment in each competency or ability could be used to determine whether you are a good fit for a particular position.
_______________________________________________________________________

COMPETENCIES:
• Thinking things through - For example, do you stop and reflect during each step of your work to ensure thoroughness?
• Working effectively with others - For example, do you work well and cooperatively in a team environment?
• Showing initiative and being action oriented - For example, do you see something that needs to be done and offer to ‘just do it’?
• Client Service Competency – Level 1 - For further information please visit: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

ABILITIES:
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to analyze information and detect errors.
• Ability to utilize basic Excel skills.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET ABILITIES
STREAM 2 and STREAM 3 : Ability to utilize intermediate excel skills (e.g. use of formulas, @functions, pivot tables, etc.).

ORGANIZATIONAL NEEDS
PSPC is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) would be considered.

Conditions of employment

• Reliability Status security Clearance
• All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

You must meet all essential qualifications to be qualified. Asset qualifications may be used for the screening or when selecting candidates for appointment. Therefore, if you meet the education and/or experience and/or membership qualification(s) listed under Asset Qualifications, please be sure to clearly demonstrate this in your application.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Reference checks may be sought.

An interview will be conducted.

A test will be administered.

** IT IS ANTICIPATED THAT THE FIRST ASSESSMENT STEP FOR THIS STAFFING PROCESS WILL TAKE PLACE JUNE 9 & 10, 2022. **

Please identify clearly for which position(s) you are submitting an application.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

You must be prepared to provide the original or a certified true copy of your educational credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service. Link, https://www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation. Link, https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.