Administrative Assistant - Bilingual

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

In support of achieving a diverse workforce, we may prioritize the assessment of candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, persons with disabilities, and visible minorities.

Duties

- Maintain the Director's daily agenda and correspondence and requests for information for a Director’s office;
- Act as secretariat for different committees and meetings including preparing records of decision;
- Provide administrative support to unit managers;
- Organize and coordinate various activities and contribute administrative expertise to adhoc projects;
- Provide administrative services and human resources assistance for staffing activities.

Work environment

The workplace, the Bedford Institute of Oceanography (BIO) Campus in Dartmouth, offers free parking and bus accessibility. Check out www.bio.gc.ca to learn more about our Campus.

To learn more about our work environment please visit Fisheries and Oceans Canada and the Canadian Coast Guard or follow Fisheries and Oceans Canada and the Canadian Coast Guard on Twitter and Facebook and subscribe to our YouTube Channel.

Intent of the process

The intent is to staff (1) indeterminate Bilingual Imperative position.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter "In 1000 words or less, please explain how you acquired the experience criteria: Experience in coordinating administrative activities such as: meetings and taking minutes, teleconferences, videoconferences, scheduling travel arrangements, incoming and outgoing correspondence, data entry, filing, editing and verifying correspondence or reports. Please describe your career path and specific instances that allowed you to gain this experience. This letter will be used to assess the candidates ability to communicate effectively in writing."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
- Successful completion of secondary school (high school) according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

EXPERIENCE
- Experience in coordinating administrative activities such as: meetings and taking minutes, teleconferences, videoconferences, scheduling travel arrangements, incoming and outgoing correspondence, data entry, filing, editing and verifying correspondence or reports

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
- Ability to use a computer and various software such as MS Word, Excel, etc;
- *Ability to communicate effectively in writing
- Ability to communicate effectively orally
- Ability to organize workload and establish priorities
*The content of your application will be one source of information used to evaluate the ability to communicate effectively in writing. We will not pursue further assessment of candidates who do not demonstrate this ability in their application.

PERSONAL SUITABILITY
- Demonstrating integrity and respect
- Working effectively with others
- Showing initiative and being action-oriented
- Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
Depending on the position being staffed, any of the following qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy.

- Successful completion of a certificate or diploma in office administration or equivalent field
- Experience providing financial management services, such as budget forecasting, analysis, and reporting
- Experience purchasing goods and services
- Experience using SAP
- Experience with Fisheries and Oceans Canada and/or Canadian Coast Guard programs

ORGANIZATIONAL NEEDS
- Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

▻ DFO recognizes and values the important contribution volunteer work and life experience offer in developing the skills and abilities of employees. Throughout this selection process, you are encouraged to demonstrate how any relevant experience has contributed to the development of your skills as they relate to this position.
▻ If you are unable to apply online, please contact an Officer at the Federal Public Service Job Advertisement Information Line to assist you with the submission of your job application by calling 1-800-645-5605.
▻ On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Link to Policy: https://www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html
Link to Announcement: https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.