Executive administrative Assistant

Update: The closing date has been extended.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.
As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

The Government of Canada is committed to building a skilled workforce that is representative of Canada's diversity, which includes the recruitment of Canadian Veterans and releasing Canadian Armed Forces personnel:
https://www.canada.ca/en/public-service-commission/jobs/services/public-service-jobs/canadian-armed-forces-members-veterans.html
We encourage applicants to identify any abilities, competencies, and/or experiences acquired through employment with the Canadian Armed Forces where applicable.

Duties

Are you looking for a challenging job that is not monotonous? You have come to the right place! As an Executive Assistant, you will act as a resource person for the GSC-Quebec Director's office. You will be the point of contact between employees, security, the human resources office, other divisions and IT services. You will also provide general administrative and executive services to management and managers, including the coordination and follow-up of various files and documents. You will be responsible for coordinating the calendar and emails of the management and its members as well as internal and external requests.

Work environment

At Natural Resources Canada, a Federal government job means developing leadership skills, fostering teamwork, and supporting creativity and innovation. We know it takes people from diverse pools of talent to make this happen. That is why we are looking for people like you. As an employee at Natural Resources Canada you can enjoy diverse employment opportunities, a range of career development programs, and a learning culture that supports you to learn on an ongoing basis. We support balancing your work and private life by offering the benefits of flexible work arrangements.

The Geological Survey of Canada (GSC) offers a stimulating work environment with a passionate team and support work-private life balance. The GSC's Quebec City regional office is located at 490 de la Couronne Street, in the heart of a vibrant neighbourhood and is a French-speaking office. The building is close to restaurants, parks, walking and running trails, etc. Employees have access to amenities such as showers, locker rooms, a gym and a secure bike room, allowing them to enjoy activities year round.

The position is located in Quebec City. However, due to the COVID-19 pandemic, it is currently possible to carry out the tasks by telecommuting. Once the pandemic situation is over, the candidate must be available to perform his/her duties at the office at 490 de la Couronne, Quebec City.

Intent of the process

The intent of this selection process is to staff one (1) bilingual imperative BBB/BBB position on an indeterminate basis.

Additionally, a pool of (fully or partially qualified) candidates may be established through this process to staff identical or similar positions at the AS-02 group and level within Natural Resources Canada with various tenures (determinate period or permanent), various language requirements (English Essential, French Essential, English or French Essential, or Bilingual), linguistic requirements (imperative and/or non-imperative) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.), various security requirements (Reliability status or Secret clearance), various conditions of employment and for various locations.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or an acceptable combination of education, training and/or experience related to the position.

Degree equivalency

Experience:
►Recent* and significant** experience in the provision and coordination of administrative services.
►Experience in managing correspondence, tracking requests and priorities.
►Experience in drafting, checking and editing correspondence, documents or reports.
►Experience in liaising with internal and external stakeholders.

*“Recent experience” means the performance of duties within the last three (3) years.
**“Substantial experience” means experience which, in its breadth and depth, is normally equivalent to the performance of a wide range of duties for at least one (1) continuous year.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Knowledge:
►Knowledge of general administrative procedures.

Abilities skills:
►Ability to solve problems in work-related situations using good judgment.
►Ability to manage a wide range of tasks simultaneously.
►Ability to work under pressure.
►Ability to communicate effectively orally and in writing.
►Effective Interpersonal Relationships
►Team work
►Sense of initiative

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications

NB: A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

►Technical diploma in a field related to the position

Degree equivalency

Experience in coordinating administrative activities in the office of a senior manager (director level).

►Knowledge of acts, regulations, policies and guidelines related to administration, such as travels, finance, human resources, security, information management or values and ethics of the Federal Government.
►Knowledge of SAP
►Knowledge of AMEX Global Business (HRG).
►Knowledge of GCDocs

Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Indigenous peoples, persons with disabilities or women (in non-traditional occupations) could be considered in priority.

Conditions of employment

► Security Clearance: Reliability Status
► Employees of the core public administration must be fully vaccinated against COVID-19 and have proof of their vaccination status, unless they are accommodated on the basis of medical contraindication, religion or another prohibited ground of discrimination as defined in the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Government of Canada jobs website. To submit an application on-line, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to the HR Advisor at the coordinates indicated on this poster.

For this selection process, it is our intention to communicate with candidates via email for screening and assessment purposes. This will include communication of screening results and invitations to written tests and interviews. To that end, candidates must include a valid email address in their application. It is the candidate’s responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate’s responsibility to ensure accurate information is provided and updated as required.

HOW TO APPLY:
You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).
When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:
1 - Name of the department or organization where the experience was acquired;
2 - Title of the position occupied and duration for which you exercised the functions; and
3 - Specific details of tasks or projects demonstrating how the experience was acquired and concrete examples.

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.