Various Administrative Positions - Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Below are the rates of pay according to the positions to be filled:
Administrative Clerk (CR-04) : $50,821 to $54,857
Administrative Assistant (AS-01) : $54,878 to $61,379

👉 PROFILE SOUGHT Can you easily compose in an environment where priorities are changing and tasks are varied? Do you stand out for your professionalism, your autonomy, your efficiency and your sense of organization? You are the administration professional we are looking for to provide quality administrative service to employees.

👉 WHAT TO EXPECT?
When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

👉 HOW TO DO IT?
Simply by answering the online screening questions!
In your answers we want to know HOW, WHEN and WHERE you acquired your education, experiences and assets. Do not hesitate to improve your explanations with concrete examples. These details will help us fully assess your application. If necessary, we will use your resume to confirm the information provided.

Using the STAR method can help you to fully illustrate your examples.
S- situation
T- task
A- action/activity
R- results

Intent of the process

The purpose of this inventory is to create a pool of candidates that will be used to staff Administrative Clerk and Administrative Assistant, or equivalent, positions with various profiles and diferent durations within the Department of Fisheries and Oceans Canada and Canadian Coast Guard for the following locations: Québec (QC), Montréal (QC) and Sorel (QC).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1: A Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
EX1: Experience using Microsoft Word, Excel and Outlook.
EX2: Experience providing client service to clients (internal or external), or the public, via telephone, in writing or in person.
EX3: Experience in providing administrative support.**
** While not exhaustive, the provision of administrative support services could include: electronic calendar management for others, processing of travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, coordination of administrative activities, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc.
The nature, scope and relevance of experience will determine whether or not this qualification is met.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The following qualifications are considered assets. In other words, these qualifications can be used to distinguish you from other candidates, they are not eliminatory.

EDUCATION
AED1: Postsecondary diploma relevant to the position to be filled such as office administration, secretarial or other.

Degree equivalency

EXPERIENCE
AEX1: Experience providing financial support services in one (1) or more of the following:
• Reconciling financial transactions;
• Verifying and paying invoices;
• Extracting, reconciling, interpreting and compiling financial information for use by management;
• Preparing budgets and financial spreadsheets;
• Creating contracts and/or purchase orders.
AEX2: Experience using human resources and/or financials systems such as, PeopleSoft, Phoenix, SAP and/or any other similar systems.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essential, Bilingual BBB/BBB

Information on language requirements

ABILITIES:
➤ For all positions:
AB1: Ability to communicate in writing;
AB2: Ability to communicate orally;
AB3: Ability to manage workload, set priorities and ensure follow up.
➤ For AS-01:
AB4: Ability to make recommendations to facilitate decision making.

PERSONAL SUITABILITIES
PS1: Demonstrating integrity and respect;
PS2: Thinking things through;
PS3: Working effectively with others;
PS4: Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

Conditions of employment

A security clearance at the Reliability or Secret level will be required depending on the requirements of the position.

If the position requires it:
• Valid driver's license;
• Be willing and able to travel;
• Be willing and able to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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COMMUNICATION 📧
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Communication with candidates throughout this process will be sent to your GC Jobs account and/or to your e-mail. We invite you to check your e-mail account frequently as there may be a deadline for responses. It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email). Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

Note that candidates ability to communicate in writing will be assessed using their answers to the screening questions, their résumé and throughout the entire process beginning at the time of application in all communication and documents from candidates.

Persons are entitled to participate in the selection process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language in their application

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SELECTION PROCESS
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Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use top-down selection at any stage of the process and/ or invoke an asset(s) at any point of the process.

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POLICY ON THE COVID-19 VACCINATION FOR THE CORE PUBLIC ADMINISTRATION INCLUDING THE ROYAL CANADIAN MOUNTED POLICE
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On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.