Casual Opportunities – Administrative Positions (AS-01)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

By applying to this process, you consent to all application and assessment material being shared with other government departments interested in staffing similar positions.

 When providing your references, please include the following:
1) Current supervisor/manager;
2) Previous supervisor/manager;
• You must include their full name, title, e-mail address, and phone number.

Duties

This selection process will be used to fill duties in various administrative positions. The duties of these positions generally consist in the provision and coordination of administration services, in one or more administrative fields, to a Branch or Unit to facilitate effective program delivery.

Note: Administrative fields may include administration, human resources, finance and/or other general administrative services.

Administrative support responsibilities include, but are not limited to:

- Assist management and/or the Director General (DG) by examining, analyzing, coordinating, prioritizing and organizing the administrative support work for the Branch.
- Prepare and process various administration requests such as training, human resources, official languages, accommodation, office equipment, information and technology, security and strategic planning.
- Provide management and/or the DG with relevant and useful data (ex: budget, performance evaluation, training, human resources, etc.) by developing and maintaining various systems.
- Liaise with managers/employees on expenditures by ensuring that they comply with policies and regulations and that funds are available.
- Act as a resource person by providing advice and policy interpretation to managers, employees and external candidates.
- Plan and coordinate the logistics related to meeting schedules, conferences, workshops, travel and other major events for management and/or the DG's appointments by scheduling/ rescheduling meetings according to priorities, compiling any background information required or that would be beneficial.
- Compose and draft written replies on behalf of management and/or the DG and review for quality and accuracy outgoing correspondence prepared by others for management and/or the management and/or the DG.
- Receive, track and maintain various hard copy and electronic documents.
- Fill out documents and forms, entering basic data in departmental record systems, receiving and storing files, ensuring the confidentiality of sensitive information.
- Coordinate and control the flow of information in and out of the assigned work unit (correspondence, telephone calls, email and queries).

Work environment

CHOOSE US
At Infrastructure Canada, we aim to be an employer of choice in the federal government. We work with all orders of government and key partners to invest in modern public infrastructure. Our investments in areas like public transit, bridges and walking and cycling paths, safe and clean drinking water, and cultural and recreational centres – and our support to address the unique needs of northern and rural Canadians—are helping to build inclusive, connected and resilient communities across Canada.

HELP US
At Infrastructure Canada, we are proud to:
• Provide a healthy, respectful and supportive work environment for all employees;
• Celebrate our diversity and our commitment to values and ethics;
• Encourage our employees to innovate and strive for excellence;
• Commit to continued learning and employees’ career development;
• Embrace new technology that enables a more effective and flexible workplace.

JOIN US
You can contribute your creative ideas while working with a team of professionals who take pride in the work they are doing to improve the lives of Canadians.

Intent of the process

Are you a bilingual administrative professional seeking an opportunity in the Government of Canada? Do you stand out for your professionalism, your autonomy, your efficiency and your sense of organization? You are the administration professional we are looking for to provide quality administrative service to stakeholders and employees.

INFC is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce, we encourage candidates to indicate voluntarily on their application if they are members of Indigenous peoples, persons with disabilities, and/or a member of visible minority group.

This staffing process is for casual employment. Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments.

The period of casual employment may be for one or more than one term, but is not to exceed 90 working days in a department or agency in a calendar year.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED1: A secondary school diploma or employer-approved alternatives.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
While there are no official language requirements for casual employment, we are seeking candidates who are bilingual to at least an intermediate level.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

OPERATIONAL REQUIREMENTS
Depending on the position to be staffed, operational requirements could apply, such as:
- Ability and willingness to work overtime as required and on short notice.

Conditions of employment

Secret security clearance

- All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• All job applications must be submitted using the www.jobs.gc.ca website. Should you require accommodations, you are strongly encouraged to contact us as soon as possible and prior to submission, in order for appropriate arrangements to be made.

*If you experience any technical or system related difficulties when completing your application, please contact GC Jobs Support (http://www.cfp-psc.gc.ca/contact-jobs/index-eng.php).

*If you have any questions relating to the process (non-technical / non-system related), please contact our team at the coordinates below. Please note that our business hours are from 7:30 a.m. to 4:30 p.m. (Eastern Time), Monday to Friday, not including statutory or government holidays recognized in the province of Ontario.

• Our intention is to communicate with you via email. You must include in your application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

• You are entitled to participate in the process in the official language of your choice.

• On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.