Corporate Administrative Services Assistant - Anticipatory

Important messages

Pacific Economic Development Canada (PacifiCan) is the new federal development agency focused on British Columbia’s evolving economy. We are looking for individuals to join our team and play an important role in this agency’s mandate to grow and diversify BC’s economy.

About PacifiCan: Pacific Economic Development Canada promotes the development of British Columbia’s economy and advances the interests of BC in national economic policy. We offer diverse business services and investments with many goals, including the promotion of innovation and diversity. During the COVID-19 pandemic, PacifiCan has contributed significantly toward economic relief and recovery efforts through grants and contributions.

Duties

If you are looking to join Pacific Economic Development Canada, our Finance and Corporate Services Branch invites you to apply.

We are looking for people who think independently, work creatively, and enjoy working in a team environment to support the priorities of the agency. As Corporate Administrative Services Assistant, you will provide a full range of administrative support
including mail, procurement and contracting, records management, and overall
client service. You will be dealing with a variety of tasks where each day is different from the next.

Work environment

PacifiCan is an innovative workplace that makes a difference in British Columbia. We care about our accomplishments as a team and about each other. We consistently rank as a top federal department to work in and are driven to be the best at what we do. We hire top talent and provide an employment experience that brings out the best in people. We are motivated by achieving great results for British Columbians and Canadians.

Why should you consider a career with PacifiCan? If you join our team, you will:
• Work with engaged people who support each other and love the work they do;
• Contribute to meaningful work that strengthens the economy and makes a real difference in the lives of British Columbians and Canadians;
• Enjoy a culture of continuous learning and support for your professional development;
• Gain exposure to diverse economic sectors and issues of importance to the future economy;
• Work with modern tools and technology; and,
• Work with an innovative leadership team who is passionate about hiring and developing talent, and achieving results.

Please note: as a result of the COVID-19 pandemic, we are working remotely. If you are appointed to this position, PacifiCan will provide tools and equipment to support remote work. As public health restrictions ease, the successful candidate will be expected to report to and work at the office.

PacifiCan offices are open environments with well-regulated air quality, ergonomic sit/stand workstations, and a combination of natural and fluorescent lighting. The physical demands of this position includes spending a significant amount of time working on a computer.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the process, please contact Lesley Trinh by email at . Information received in relation to accommodation will be kept confidential.

Intent of the process

The intent of this process is to create a pool of qualified candidates (fully assessed or partially assessed). The pool may be used to staff similar positions at this group and level.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of a secondary school diploma, or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
• Recent* and significant** experience in the provision of administrative support services to internal clients and/or the public.
• Experience providing administrative support in material management, general procurement, contracting or accommodations.
• Experience managing conflicting priorities and meeting operational deadlines.
• Recent* experience in the use of various software applications, including Microsoft Office Suite (Word, Excel and PowerPoint) and Outlook or equivalent software systems.

* “Recent” experience is defined as having performed associated duties within the past two (2) years.
** “Significant” experience is defined as the depth and breadth of experience normally associated with the performance of duties for approximately one (1) year. Experience may include paid or volunteer work.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Competencies:
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

Abilities:
• Ability to communicate effectively in writing.
• Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

Education:
• Successful completion of a post-secondary program in a field relevant to the position.

Degree equivalency

Experience:
• Experience in maintaining electronic and/or physical files (e.g. file scanning, indexing, retrieving, retention and archiving of data).
• Experience using a shared drive and electronic file management system, such as GC Docs.
• Experience using a corporate travel management system, such as HRG Shared Travel Services.
• Experience working in financial tracking software.

Operational Requirements:
• Willingness to work overtime, as required.
• Willingness to travel, as required.
• Willingness and ability to lift up to 20 KG.

Conditions of employment

• Reliability security clearance
• All employees of Pacific Economic Development Canada are required to be fully vaccinated against COVID-19 unless accommodated based on a medical contraindication, religion or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

TIPS FOR APPLICANTS: When answering the screening questions ensure that you provide complete and thorough details of your experience. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each experience element, as applications will be screened only on the information provided. Failure to provide sufficient information may result in your application being screened out of the competition. Please note that applicants will not be solicited for incomplete or possible missing information.

Communication for this process will be sent via email. Applicants MUST check their email accounts frequently as there may be a deadline for responses. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, MAY BE USED for the purpose of managing applications. All information obtained throughout the selection process, from the time of the application to close of the process, may be used to evaluate applicants.

Failure to participate in assessments as scheduled may result in the rejection of your candidacy. Assessment MAY include the administration of tests, situational exercises, interviews and reference checks.

Proof of Canadian citizenship and education will be required, when requested, as well as employment references.

Applicants are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate on their application their preferred official language for each of the following: a) Written Communication, b) Written Exam, and c) Oral Interview.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.