Project Planning & Control Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

✍We are eager to fill positions as soon as possible and are on an accelerated path for this hiring process. Please read this job advertisement carefully for information on the required qualifications and on the hiring process found in the Other Information section.

Duties

The duties of the position includes but not limited to:

- Assisting in the preparation of project briefs, charters, and reports.
- Planning and leading the development and implementation of procurement, schedule and risk management plans.
- Monitoring and assessing project’s activities and reporting on project performance commitments.
- Providing financial support for the project budget management cycle.
- Providing risk and issue management and scheduling expertise, advising senior management of issues and risks and supporting the implementation of risk and issue management responses.
- Developing project procurement plans, preparing specifications and statements of work for goods and services and directing the establishment of contracts in support of various project activities and requests.

Work environment

The Canadian Coast Guards works with various shipyards across Canada. Successful candidates must be willing and able to:

- Work overtime, often on short notice.
- Work flexible hours, (ex: 9-5 or 10-6), as required.
- Travel, as required.

As a result of the COVID-19 pandemic, we are currently in a telework working arrangement. As public health restrictions ease, candidates appointed to positions will be expected to report to CCG Headquarters located in Ottawa as per the department’s updated working arrangement: hybrid (in-person and telework) or full time in-person.

Intent of the process

👋 The intent of the hiring process is to create a pool of qualified candidates from which to select and appoint to positions with the Canadian Coast Guard.

Positions to be filled: 20

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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REQUIRED EDUCATION
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All streams
→ A secondary school diploma or employer-approved alternatives.

Degree equivalency

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REQUIRED EXPERIENCE
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All streams
→ Experience in providing services supporting the planning, control or oversight of projects.

① Stream (planning, risk and schedule)
→ Experience in project planning, risk management or schedule management.

② Stream (financial):
→ Experience in project financial management (budgeting, forecasting, consolidating and analyzing financial data and producing financial reports).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

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ASSET EXPERIENCE
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→ Experience working in a project environment for shipbuilding projects.
→ Experience working in a project environment for infrastructure projects.
→ Experience working in a Program Management Office supporting the planning, control or oversight of a portfolio of projects.
→ Experience in supporting the development or implementation of project management processes.
→ Experience in researching, extracting, and compiling information from various sources.
→ Experience in writing briefing notes, reports, or presentation material to management.
→ Experience in analyzing earned value data.
→ Experience in supporting the management of contracts.

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ASSET ABILITY
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→ Ability to use MS Project.
→ Ability to use advance Excel functions and formulas.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English essential

Information on language requirements

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REQUIRED KNOWLEDGE
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All streams
→ Knowledge in project management practices, tools and techniques.

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REQUIRED ABILITIES
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All streams
→ Ability to use basic functionality in MS Excel such as
entering and formatting data, calculating totals & summarizing using formulas, highlighting data that meets certain conditions, creating simple reports & charts.
→ Ability of thinking things through and problem-solving (reasoning).
→ Ability to communicate effectively orally.
→ Ability to communicate effectively in writing.

① Stream (planning, risk and schedule)
→ Ability to analyze risk information and develop reports for management.

② Stream (financial)
→ Ability to analyze financial information and develop reports for management.

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REQUIRED PERSONNAL SUITABILITY
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All streams
→ Integrity and respect.
→ Judgement.
→ Working effectively with others.
→ Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

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OPERATIONAL REQUIREMENTS
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- The willingness and ability to work overtime, often on short notice.
- The willingness and ability to work flexible hours, (ex: 9-5 or 10-6, as required)
- The willingness and ability to travel, as required.

Conditions of employment

Reliability Status security clearance - Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

In support of achieving a diverse workforce, the first wave of assessments might prioritize candidates who self-declare as a member of one of the following Employment Equity groups: Aboriginal persons, Persons with disabilities, Women and Members of visible minorities.

► VOLUME MANAGEMENT

We will be using volume management strategies for the assessment of candidates. These strategies may include selecting candidates for further assessment who meet specific asset qualifications.

► HOW DOES THIS HIRING PROCESS WORK?

Stage ➊: Online Application
To submit your application, you will need to complete the following steps:
⠀⠀⠀⠀⠀⠀⠀⠀⠀a) Answer the Screening Questions.
⠀⠀⠀⠀⠀⠀⠀⠀⠀b) Demonstrate how you meet each criterion in the Essential Qualifications listed above. Do not forget to provide concrete examples of your work experience.
⠀⠀⠀⠀⠀⠀⠀⠀⠀
Stage ➋: On-line Written Exam to Assess Knowledge
Should your application be retained following stage 1, you will be invited to complete an online exam to assess the required knowledge.

Stage ➌: On-line Written Exam to Assess Abilities
Should you be successful with the exam to assess the required knowledge, you will be invited to complete an online exam related to the required abilities.

Stage ➍: Interview
Should you be successful with the exam to assess the required ability, you will be invited to an interview conducted through videoconference.

Stage ➎: Reference Checks
We will ask you to provide two (2) references.

Stage ➏: Pool Establishment
If successful at all stages, you will be placed on the list of partially-qualified candidates and referred to hiring managers. Candidates may be required to meet asset qualifications for selection purposes and depending on the requirements of the position being staffed.

👉 IMPORTANT NOTES
All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

Please note the ability to communicate effectively in writing will be evaluated throughout the process, in particular in your application.

📧 Not sure how to apply? Send us a question and we will be glad to help! If you are not able to apply online, please contact the team below for assistance.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.