Clerk Administrative - CR-04 INVENTORY

Update: Hello, Please note that the date of the poster has been extended to October 3rd, 2022.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When submitting your application, you MUST ANSWER questions regarding the education and experience requirements (both essential and asset qualifications). You must CLEARLY DEMONSTRATE how you meet each of these requirements by answering the online questions. It is not sufficient to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you must clearly demonstrate WHEN (month-year to month-year), WHERE and HOW you acquired each qualification by giving CONCRETE EXAMPLES. Information provided in your answers related to your education and experience must be supported in your resume. Failure to provide the above information in the format required WILL result in your application being rejected from the process. The information you provide in the questionnaire must be true.

Work environment

The Office of the Chief Electoral Officer (CEO) is located at 30 Victoria Street, in the heart of downtown Gatineau. Our location is easily accessible and is located near Place du Portage and just a few kilometers away from downtown Ottawa.

The Office of the Chief Electoral Officer (OCEO) is a place of work where work-life balance and mental health are very important for all its employees. The OCEO has policies allowing for flexible work arrangements, including: flexible hours; telework; compressed work weeks, etc.

Intent of the process

This is an anticipatory staffing process, the intention is to staff for upcoming vacancies positions.

A pool of fully or partially qualified candidates may be established to staff positions at the same group and level or equivalent within Elections Canada with various linguistics profiles: Bilingual imperative - BBB/BBB, English or French Essential on a temporary or permanent basis.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
Experience in providing *administrative support services or **operational support services.

DEFINITION:
*Administrative support services is defined as but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, and other related office duties.

**Operational support services are defined as but not limited to: performing operational tasks such as
monitoring/ escalating problems when required, providing information, interpreting & analyzing data, providing simple recommendations on administrative procedures, etc.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English or French essential

Information on language requirements

ABILITIES:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to plan and prioritize your workload to meet deadlines.

PERSONAL SUITABILITIES:
Works effectively with others
Showing initiative and being action-oriented
Client service orientation
Attention to detail
Judgement
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:
Experience in data entry and data verification (quality assurance).
Experience using Adobe Pro or other PDF software to manipulate combine, create and edit documents.
Experience using software to record and track documents.
Experience in records management.
Experience using Microsoft Excel for tracking and reporting.

ORGANIZATIONAL NEEDS:
Elections Canada is committed to establishing and maintaining a representative workforce. Qualified candidates who self-identify as members of the Equity seeking groups (a group of persons who are disadvantaged on the basis of one or more prohibited grounds of discrimination within the meaning of the Canadian Human Rights Act) may be selected for appointment to fill an organizational need.

Conditions of employment

Reliability Status security clearance

Willingness and ability to work in-person at the office of 30 Victoria Street in Gatineau a few days a week.
Willingness and ability to work overtime on short notice.
Consent to observe strict political impartiality and neutrality for the duration of employment.
A working Internet connection is required to perform the duties of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

Candidates may be required to meet the asset qualifications, depending on the requirements of the specific position being staffed.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.