Reference Number
SVC22J-018359-000162
Selection Process Number
2022-SVC-EA-HQ-420181
Organization
Public Services and Procurement Canada
Year
2022-2023
Days Open
2
Classification
AS01
City
MULTIPLE
Type
External
Total
155
Employment Equity
132
(85.2%)
Screened out
28
(18.1%)
Screened in
127
(81.9%)
Employment Equity 85.2% 132
Screened Out 18.1% 28
Screened In 81.9% 127
Women 67.7% 105
Visible minority 31.6% 49
Indigenous 3.2% 5
People with disabilities 5.2% 8
English 45.2% 70
French 54.8% 85
Citizens 83.9% 130
Permanent Residents 0% 0
Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.
If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.
For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html
π’ We are looking for talented individuals to fill several administrative positions immediately.
Public Services and Procurement Canada (PSPC) and specifically the Infrastructure Asset Management (IAM) sector is looking to staff various administrative positions in the NCR - National Capital Region (Ottawa and Gatineau) and one position in Victoria, British Columbia. These positions include Administration Officers, Administrative Support Coordinators and Executive Assistants. We appreciate the vital role support personnel can play in contributing to IAMβs mandate namely in the areas of administrative, human resources, financial, information management and executive support services.
The IAM sector manages and operates a wide range of infrastructure assets across the country which includes a portfolio of specialized assets such as the central heating and cooling plants in Ottawa/Gatineau, various bridges and dams across the country, 835 km of the Alaska Highway and the Esquimalt Graving Dock in Victoria BC.
Successful candidates will be attached to a particular unit within the sector and will support that team. Key activities include support in one or more administrative fields such as human resources, finance/budgeting, materiel management, information management, health and safety, or general administrative services. The Executive Assistants will provide direct support to a senior manager. While specific duties will vary from position to position, duties will also generally include providing information on the application of policies, directives and procedures; inputting data into the departmentβs electronic systems, preparing documentation requests for clients and ensuring follow up and preparing and editing reports and presentations.
Are you currently working in an office environment and looking for a new professional challenge? Are you interested in applying your strong administrative and organizational skills and contribute to the federal public service? Do you enjoy client service and working in a team environment? Then this job is for you! We encourage you to apply.
β¨ Who are we? β¨
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Public Services and Procurement Canada (PSPC) manages one of the largest and most diverse portfolios of real estate in the country and is the Government of Canadaβs Real Property expert.
Specifically, we are real property professionals specializing in workplace accommodation, architecture, engineering, real estate, and asset and facility management. We are involved in all aspects of real property, from initial investment strategies and the construction and leasing of facilities, to the maintenance, repair and disposal of real property assets.
PSPC has a lot to offer:
β Competitive salaries with annual increases;
β Continuous learning and career advancement β we have an exclusive Career Center to help you build your career in the Federal Government;
β Advantageous pension regime and benefits;
β Up to three (3) weeks of holidays per year, which increases with years of service;
β Flexible work arrangements β possibility of teleworking and compressed work weeks to help you balance your personal and work life.
β We are One PSPC! β
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Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.
At PSPC, we are committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. In fact, we have been named one of Canadaβs Best Diversity Employers for the fifth year in a row and here is a list of some of our diversity and inclusion achievements:
β five diversity networks;
β a Task Force on Anti-racism, Workplace Culture and Equity;
β a national Reconciliation and Indigenous Engagement Unit;
β an Ombudsman for Mental Health (the first such position within the federal public service);
β an Accessibility Office and;
β a Gender-based Analysis Plus (GBA+) Centre of Expertise.
While many programs and initiatives have already been implemented in line with our commitments to diversity and inclusion, we aim to get better! That's why we invite you to be part of the change by joining an organization where individual differences are recognized, valued and respected. Be part of the solution!
The intent is to staff indeterminate positions in the National Capital Region. One (1) position will also be staffed on an indeterminate basis in Victoria, British Columbia.
A pool of qualified or partially qualified candidates will be established and may be used to staff identical or similar bilingual positions with various tenures (Acting, Term, Deployment, Assignment, Secondment) within the Department of Public Services and Procurement Canada.
Positions to be filled: Number to be determined
Your rΓ©sumΓ©.
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π EDUCATION π
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β A secondary school diploma or an employer approved alternative such as an acceptable combination of education, training, and/or experience
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πΌ EXPERIENCE πΌ
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β EX1: 12 months experience in providing general administrative support services* in an office setting
β EX2: Experience in preparing, formatting, or editing reports, presentations, or documents
β EX3: Experience in using Microsoft Office such as Word, Outlook, PowerPoint, or Excel
Definition:
* Administrative support services must include providing at least three (3) of the following administrative services: Organizing meetings or managing calendars for a senior manager, preparing business correspondence, developing administrative procedures, updating a database and generating reports, providing financial support, procuring goods or services, coordinating meetings and preparing record of decisions, providing customer service, or other acceptable administrative services related to the position to be staffed.
Bilingual - Imperative
β Bilingual Imperative: BBB/BBB
β Bilingual Imperative: CBC/CBC
Note: Candidates must possess a minimum of a BBB/BBB level or better.
All positions to be staffed are bilingual imperative.
Information on language requirements
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π COMPETENCIES π
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β C1: Showing initiative and being action oriented
β C2: Working effectively with others
β C3: Attention to detail
β C4: Demonstrate integrity and respect
β C5: Client Service - Level 1
Website: For information on Client Service Competency β Level 1 please click on the following link: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html
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π ABILITIES π
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β A1. Ability to communicate effectively orally
β A2: Ability to communicate effectively in writing (will also be assessed throughout the application)
β A3. Ability to plan and organize work, determine priorities, and meet deadlines
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π ASSET EDUCATION π
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β Graduation with a degree from a recognized post-secondary institution in a speciality related to the position
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πΌ ASSET EXPERIENCE πΌ
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β AE1: Experience in providing administrative support services to a member of management**
β AE2: Experience in providing human resources services such as preparing staffing or classification requests
β AE3: Experience in monitoring financial expenditures, processing payments, and tracking budgets
β AE4: Experience in using a financial system such as SAP/SIGMA and in producing reports
β AE5: Experience in procuring goods or services and in processing contracts
β AE6: Experience in processing security and accommodations requests
β AE7: Experience in promoting Mental Health and Workplace Wellbeing or Occupational Health and Safety
β AE8: Experience in the use of an electronic records management system such as GCDOCS
β AE9: Experience in explaining administrative policies, directives, or procedures to managers or clients
β AE10: Experience in making travel arrangements or coordinating events such as conferences, meetings, or training
β AE11: Experience working in the Federal Public Service
Definition:
** Administrative support services to a member of management must include providing at least three (3) or more of the following services: managing a senior managerβs calendar and filing system, scheduling meetings/teleconferences, processing and preparing correspondence for signature, performing triage on incoming requests, tracking the flow of information, procuring office equipment and supplies, maintaining a filing system or other acceptable administrative support services to a member of management related to the position to be staffed.
In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.
* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.
For further details, please refer to the βOther informationβ section.
Information on employment equity
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π OPERATIONAL REQUIREMENT π
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β Willingness and ability to work overtime, occasionally and on short notice
All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.
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π€ CONDITION OF EMPLOYMENT (National Capital Region positions) π€
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β Security Clearance: Reliability
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π€ CONDITIONS OF EMPLOYMENT (Victoria, BC position) π€
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β Security Clearance: Secret
β Willingness and ability to travel occasionally
β Willingness and ability to work in an industrial setting (noise, dust, dirt, oil, etc. and around heavy equipment)
β Willingness and ability to wear protective gear such as a hard hat, safety glasses, and safety boots
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
β VACCINATION β
On October 6, 2021, the Government of Canada announced dΜ²eΜ²tΜ²aΜ²iΜ²lΜ²sΜ²
(https://www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html) of its plans to require vaccination across the federal public service.
As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police (https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694), federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.
β RELOCATION β
The successful candidates chosen to fill positions within the National Capital Region (NCR) must be willing and able to relocate and work in Ottawa or Gatineau. While flexible work arrangements are an option, PSPC is considering a hybrid model that retains opportunities for remote work blended with purposeful time in person in the office.
The successful candidate chosen to fill the position in Victoria, BC must be willing and able to relocate to Victoria, BC. While flexible work arrangements may be an option, the majority of the work requires the candidate to work onsite at the Esquimalt Graving Dock office. For more information on the Relocation Directive please visit the following site: https://www.njc-cnm.gc.ca.
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π To apply online, you will first need to create an account on the GC Jobs site. Once your account is created, return to the job poster and select the button "Apply Online" above.
π Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this selection process.
π You must be prepared to provide the original or a certified true copy of your educational credentials and proof of citizenship. For candidates with an international degree, Canadian equivalency will also be requested.
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π APPLICATION PROCESS - How to submit β 1st Step π
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π ONLY ONLINE APPLICATIONS WILL BE ACCEPTED π
π INSTRUCTIONS - When responding to the screening questions, be sure you :
βΆ Clearly demonstrate how you meet each criteria (education and experience) by answering the online questions and provide concrete, specific examples of actions that speak directly to the experience sought.
β· Include when the example took place (month-year to month-year), background of each situation, what you did, how you did it, what your role was in the situation, and what was the outcome.
βΈ Focus on what you did. When referring to an experience achieved in the context of a team, set your role apart from the role(s) of others.
βΉ Validation of the qualifications; comments such as "refer to my attached rΓ©sumΓ©" will not be accepted and may result in your application being rejected. Information provided on your described experience should be supported by your resume.
βΊ Lack of DETAILS may result in your application being rejected as the Assessment Board may have insufficient information to determine whether you meet the qualifications.
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π ASSESSMENT: Once your application has been retained β 2nd Step π
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A variety of assessment tools may be used in the assessment of candidates. Also note that certain competencies will be assessed globally. This means that candidates may proceed through all the assessment steps, including the reference check phase at which time a global score will then be assigned that will indicate an overall pass / fail.
Some assessments may be conducted remotely, including teleconference or videoconference assessments.
During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the selection process.
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π Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.
π Our intention is to communicate with candidates via email. Applicants who apply to this selection process must include in their application a valid email address and make sure this address is functional at all times and accepts messages from unknown users.
π Depending on the number of applicants, department needs, and human resources plans, volume management strategies may be used for the purpose of managing candidate applications.
π This staffing process is expected to move quickly with an unsupervised internet test of the second language (reading comprehension and writing expression) to take place in April followed by a written exam in May and interviews in June. We may use various assessment tools and methods such as written questions, an interview and reference checks. You must meet the essential qualifications to be appointed to a position. Candidates may be required to meet the asset qualifications or the organizational needs.
Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
We thank all those who apply. Only those selected for further consideration will be contacted.