Project Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Currently, the official location (designated workplace *) of the position to be filled is Place de la Cité, 550, Boulevard de la Cité, Gatineau in the National Capital Region (NCR). However, due to the COVID-19 pandemic, employees are required to work from home. The work performed by the incumbent to this position could be done, in large part, remotely with agreement between the manager and the employee and with a requirement to work onsite occasionally to respond to operational requirements.

* Designated workplace: workplace or business address where the employee would work if a teleworking or remote work arrangement was not in place.

Duties

WHY SHOULD YOU APPLY TO THE PROJECT CO-ORDINATOR POSITION?

This is an exciting and rewarding time to be working in the RPB. We are in the process of developing and implementing leading-edge real property management practices to manage LAC’s real property portfolio as a mature custodial department. This position reports directly to the Manager, Real Property Services division, which is accountable for the Lifecycle Management of building assets; the delivery of strategic and operational accommodations and facilities management and mail services. The Project Co-ordinator will be involved in the planning and eventual implementation of ‘future of work’ strategies that will determine office space design and how work will be performed when employees are on site. This will involve working closely with management and employees to understand and manage their expectations and concerns through effective communications and change management strategies. This position will also work closely with clients to assess short and long-term service needs. The experience and knowledge that is acquired in this position will be in high demand throughout the public sector – this is the career opportunity of a lifetime!

As the Project Co-ordinator you will:
- Establish pro-active relationships with internal and external clients to facilitate improved long-term planning of accommodation services
- Recommend and oversee the implementation of improvements to real property client service delivery
- Develop and implement change management and communications strategies for changes impacting internal clients and to support the delivery of major capital projects such as Gatineau 2 and Ādisōke highlighted above

Work environment

WHY JOIN LIBRARY AND ARCHIVES CANADA’S REAL PROPERTY BRANCH?

LAC is recognized as a world leader in acquiring, preserving and providing access to Canada’s documentary heritage. Strategies are underway to modernize its services—both in-person and virtual—and to optimize its digital capacity to acquire, manage and preserve Canada’s documentary heritage, and make it more accessible. The RPB supports the organization by managing its portfolio of assets, as a custodial department, to ensure that LAC has the special purpose and office space required to meet its program objectives. As part of this, the RPB is currently leading two of the largest public infrastructure construction projects in Canada – the Ādisōke and Gatineau 2 projects, which have captured national and international attention and are at the forefront in supporting Canadian’s Greening Government Strategy.

Ādisōke Project – LAC is partnering with the City of Ottawa and the Ottawa Public Library (OPL) to construct a new net-zero carbon LAC-OPL joint facility. Construction started in November 2021 and the new building is scheduled to open to the public in 2026. When complete, this innovative collaboration will offer LAC and OPL users with enhanced services, programming activities, and museum quality exhibition galleries as well as free access to LAC’s vast collections of Canadian history and culture for generations to come!

Gatineau 2 Project – this public-private partnership project is constructing a new state of the art net-zero carbon Preservation Storage Facility, which will make it possible to preserve analog documents for 500 years and will provide present and future generations with access to them. This will be the largest archival facility in the world to be equipped with an automated storage and retrieval system.

Intent of the process

The intent of this process is to staff one position on a temporary basis for up to 24 months - with a possibility of a permanent appointment

A pool of qualified candidates may be established and may be used to staff identical or similar positions within Library and Archives Canada using various languages requirements (English or French Essential, English essential, French Essential or Bilingual Imperative BBB/BBB, Bilingual Imperative CBC/CBC) and/or various tenures (Acting, Assignment, Secondment, Deployment, Indeterminate, Specific period) according to the positions being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

PROFILE OF THE CANDIDATE WE ARE LOOKING FOR:

This is an opportunity to take your career to the next level and to join a highly engaged team of real property professionals. Through your work, you will drive innovation and support cultural change in the field of real property. We are looking for high performing candidates who have the following essential qualifications and other (asset) qualifications, as applicable:

EDUCATION:

Graduation with a diploma from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE:

Significant* experience in analyzing complex information and making recommendations to management**;

Experience in establishing and maintaining internal and external stakeholder relationships to forecast future needs;

Significant* experience in writing various types of documentation (e.g. reports, briefing materials, business cases, presentations etc.) that are directed to management**.

*Significant experience is defined as the depth, breadth and diversity of experience normally acquired through performing a broad range of various and complex activities.

** Management is defined as manager level and above.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES:

Uphold Integrity and Respect;

Thinking things through;

Working effectively with others;

Showing initiative and being action-oriented;

Collaborating with partners and stakeholders.

ABILITIES:

Ability to communicate effectively in writing;

Ability to communicate effectively orally .

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE:

Experience in developing and implementing change management and communications strategies to manage change initiatives (please specify which change management model was applied (e.g. ADKAR, Kotter etc.);

Experience in identifying and making improvements to client service delivery;

Experience in leading a project or initiative;

Experience in developing performance measures to evaluate the quality and effectiveness of a program or a service;

Experience in working in the real property field.

OPERATIONAL REQUIREMENTS:

The work performed by the incumbent to this position could done, in large part, remotely with agreement between the manager and employee and with a requirement to work on site occasionally to respond to operational requirements.

Conditions of employment

Secret security clearance - All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

If you do not respond to our communications, we will interpret this as your withdrawal from the process.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at: http://www.cicic.ca.

Candidates must meet the essential qualifications to be appointed to a position otherwise you will be eliminate from this process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

An assignment or a secondement or acting appointment requires approval of your supervisor.

Indeterminate employees at the same group and level or equivalent may be considered for a deployment or an assignment or an secondement. If no deployment or assignment or secondement is made, applicants from other groups and levels will be considered in the advertised appointment process.

Persons are entitled to participate in the appointment process in the official language of their choice.

Notification related to this process will be posted on the Public Services Resourcing System. Applicants are responsible to refer to Public Service Resourcing Systems or any and all announcements deriving from this process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.