Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

The intent is to fill three (3) indeterminate (permanent) full-time vacancy.

A pool of qualified candidates will be established and may be used to staff similar positions at this group and level. This process may be used for various positions and tenures, security requirements, language requirements and conditions of employment.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Secondary school diploma or an acceptable combination of education, training or experience.

Degree equivalency

EXPERIENCE

E1: Recent*and significant** experience in providing a full range of administrative services in support of, and within a work unit reporting to senior management*** (for example managing travel, scheduling meetings, maintaining files, and document preparation).

E2: Experience in the use of Microsoft Office software such as Word, Excel, PowerPoint and Outlook.

E3: Experience in drafting, editing or reviewing correspondence and/or reports.


Note:

*Recent experience is understood to mean the performance of those duties acquired during the previous (2) years.

** Significant experience is understood to mean the depth and breadth of the experience normally associated with having performed a broad range of various, related activities which are normally acquired over a period of one (1) year.

***Senior Management is defined as Director level (EX-01 equivalent if in a Government organizational context) and above.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES

A1: Ability to set priorities with changing and conflicting deadlines while maintaining an organised work

A2: Attention to detail

A3: Effective interpersonal skills

A4: Demonstrate initiative and be action-oriented

A5: Demonstrate integrity and respect

A6: Judgment

A7: Thinking things through

A8: Effective verbal communication

A9: Effective written communication

The following may be applied / assessed at a later date (may be needed for the job)

Asset qualifications:

Experience in providing financial services in support of, and within a work unit reporting to senior management***(including drafting financial summaries, forecasts and budget reports).

Note:

***Senior Management is defined as Director level (EX-01 equivalent if in a Government organizational context) and above.

Operational Requirements:

Ability and willingness to work overtime on occasion and on short notice.

Conditions of employment

Reliability Status security clearance - Various security clearance: reliability and secret

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Working virtually may be an option depending on the hiring manager’s decision and according to operational requirements.

Should there be a large number of applicants, please note that asset qualifications could be invoked.

Vaccination Notice Requirement:

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

PLEASE NOTE : The written communication may be assessed in the screening questions.

a. An exam/presentation may be administered and the ability to communicate effectively in writing might be evaluated with these documents and /or with other documents.

b. An interview / presentation may be administered and the ability to communicate effectively orally might be evaluated during the interview / presentation.

c. Reference checks will be sought.

d. Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

e. A random and/or top down selection and/or use of an asset may be used in the determination of those to be given further consideration in the assessment process.

f. You must provide proof of your education credentials.

g. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

h. All candidates that apply to this selection process must include in their application a valid email address and ensure that this address is functional at all times and that it accepts messages from unknown users. Failure to do so may result in important messages not being received. Communication for this process will be conducted via the e-mail address provided in your application. It is your responsibility to ensure that you check for messages regularly.

i. Second Language assessment test results may be required.

Please submit your application via jobs.gc.ca. CVs sent by e-mail will not be acceptable.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.