Office Administrator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education, Occupational Certification(s) and Experience Qualifications, both Essential and Assets). Please note that it is not sufficient to only state that the requirement is met or to provide alisting of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for theCore Public Administration Including the Royal CanadianMounted Police, federal public servants in the Core PublicAdministration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Please carefully read the "Other Information" section of this advertisement as there is important information regarding your application.

Duties

The duties of this role can include:
• Providing client services in person, on the phone and electronically;
• Generating and maintaining paper and electronic vessel and candidate files;
• Preparing financial reports and adhering to reporting timelines relating to forecasting and
budgeting;
• Processing invoices related to service delivery and tracking aged receivables;
• Managing the examination centre for candidates;
• Managing the office vehicle fleet in compliance with regional guidelines;
• Managing, tracking and acquiring office equipment, assets and inventory;
• Generating and submitting quarterly and annual reports;
• Liaising with Public Services and Procurement Canada with regards to the maintenance of the workplace.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!

Transport Canada employs over 6,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa Headquarters. We develop policies and enforce Acts and regulations that support transportation efficiency, safety, security, durability, and align with global standards. Our vision is of a safe, secure, durable, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the well being of Canada’s middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.

Intent of the process

The current need is to staff a full-time temporary (+/- 12 months) position in Corner Brook, Newfoundland and Labrador.

A pool of qualified and/or partially qualified candidates may be established and may be used to staff similar positions with various tenures (type and duration).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED: Diploma or degree from a recognized post-secondary institution.

Degree equivalency

EXPERIENCE
EX1: Experience providing administrative support services*.
EX2: Experience in providing service to clients by telephone, in person or in writing.
EX3: Experience using word processing AND spreadsheet software program.

*Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry, booking travel arrangements, minutes taking, and other related duties.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
AED1: Diploma or degree from a recognized post-secondary institution with a specialization in a field relevant to the work to be performed. (e.g., office management, office administration).

Degree equivalency

EXPERIENCE
AE1: Experience with corporate data systems

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES
A1: Ability to use a variety of computer software programs such as Microsoft Word and Excel
A2: Ability to communicate effectively orally
A3: Ability to communicate effectively in writing.

PESONAL SUITABILITY
PS1: Reasoning skills
PS2: Dependability
PS3: Attention to detail
PS4: Effective interpersonal skills
PS5: Client service focused

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

Reliability Status security clearance

Willing and able to occasionally travel
Possession of a valid driver’s licence
All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is recommended to include an alternate email address in your profile. It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

You will have to provide proof of your education credentials.

Your application and your answers to the screening questions may be used to assess your ability to communicate effectively in writing.

Persons are entitled to participate in the appointment process in the official language of their choice. Please indicate your preferred official language in your application.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact person responsible for this process prior to the closing date.

Depending on the number of applicants, Transport Canada’s needs or HR plans, volume management strategies (for example, random selection, invoking oneor more assets, top-down approach) may be used for the purpose of managing applications/candidates.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.