Various Management Positions - Real Estate Services

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

DUTIES

📢 Asset manager

In support of the regional manager, the Asset Manager manages the entire real estate portfolio and oversees the team of property managers responsible of services in property management and facility management contracts and agreements for management services, the planning for all repair project to maintain the integrity of the property over the long term, This includes negotiations with landlords for office rental leases and manage and administer them. This team assure the provision of quality assurance services and compliance with all applicable codes, laws, and regulations, including health and safety. This team assure the application and compliance with all codes, laws, and regulations in force, the provision of quality assurance services, emergency plans in the event of system failure or incidents. , proposing solutions and effective communication with clients.

📢 Senior Manager, Quality and Performance Monitoring

To support the Regional Manager, the Senior Manager, Quality and Performance Monitoring oversees the work of a team responsible for coordinating the quality monitoring activities for outsourcing contracts, aggregating results from monitoring activities as well as trends. This team analyzes conclusions of reports arising from audits; presented to the central administration as well as to the regional management, providing orientation to PSPC and other government departments aiming to assure findings are factual, evidence-based and that action proposed can be implemented. This team develops regional guidelines, newsletters in consultation with regional and national stakeholders.

📢 Senior Manager, Contract Management

To support the Regional Manager, the Senior Manager, Contract Management, oversees the work of a team responsible for supporting the regional sectors in the judicious use of outsourcing contracts, ensuring the implementation of the regional monitoring framework and maintaining an effective relationship with the service provider. Among other things, this team monitors the inventory and the adjustment of management fees to the contract, develops business cases for planned option exercises and analyzes and approves monthly and annual deliverables. This team develops regional guidelines, newsletters in consultation with regional and national stakeholders.

📢 Senior Regional Advisor

In support of the regional manager, the Senior Regional Advisor oversees the work of Portfolio and Project Managers who are responsible for analyzing office accommodation needs, managing client accommodation portfolios and approving/carrying out office accommodation projects for PSPC and other government departments. He ensures the delivery of a high level of client service by working closely with the Client Service Team Directors. The Senior Regional Advisor also ensures the quality control of all deliverables that are produced by its employees, manages their workload, and provides them with advice on the directives, standards, financial framework and governance that regulate the business line. He can be the regional accommodation management representative for the implementation of national initiatives such as the GCworkplace vision, the Greening of real estate activities, and new technologies that assure mobility and inclusivity for employees. The Senior Regional Advisor sets up and leads regional initiatives for the continuous improvement work methods and the organization of work

📢 Chief, Major Projects

In support of the regional manager, the major projects manager mobilizes a team for the planning and implementation of major projects. Its role is to consult, provide specific advice and mobilize the various internal and external stakeholders in order to plan, implement and coordinate the scheduling of major projects or of various projects integrated into a program of projects. By ensuring continuous management of issues, he develops a detailed project plan, he coordinates and directs the exchanges between the members of the internal and external teams in order to implement the development strategies established for the various projects. The major project manager organizes the different phases of the project, from the validation of options and the translation of user needs into functional and technical specifications, until the delivery of the project.

Work environment

We are One PSPC!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, we are committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. In fact, we have been named one of Canada’s Best Diversity Employers for the fifth year in a row and here is a list of some of our diversity and inclusion achievements:
• five diversity networks;
• a Task Force on Anti-racism, Workplace Culture and Equity;
• a national Reconciliation and Indigenous Engagement Unit;
• an Ombudsman for Mental Health (the first such position within the federal public service);
• an Accessibility Office and;
• a Gender-based Analysis Plus (GBA+) Centre of Expertise.

PSPC’S REAL PROPERTY BRANCH:

While many programs and initiatives have already been implemented in line with our commitments to diversity and inclusion, we aim to get better! That's why we invite you to be part of the change by joining an organization where individual differences are recognized, valued and respected. Be part of the solution!

PSPC’s Real Property Branch (RPB) is responsible for providing office accommodation for federal government departments and agencies and for delivering the management services associated with this office space; it is also responsible for a full range of real property consulting services and specialized guidance in support of the programming of federal departments and agencies.


To this end, it manages a portfolio of buildings owned by the government, as well as of space leased by it.


RPB offers departments consulting services in many areas of real estate expertise, including asset acquisition and alienation, fit-up and space optimization, property management, leasing services and external contract management of various real property services.


In our region, these services are shared between two Centres of Expertise (CEs), one for Accommodation and Portfolio Management and the other for Professional and Technical Services.

Intent of the process

The immediate intention of this selection process is to fill a full time permanent position in Québec city or Montréal. A pool of partially qualified candidates may be established through this process to staff identical or similar positions on a permanent or temporary basis within the Department of Public Services and Procurement Canada of Quebec Region. The pool could be used to staff positions with various linguistic and security requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Diploma with a degree from a recognized post-secondary institution in a field related to the position such as property management, public administration, business administration, business management, engineering and building technology, economics, finance or law OR an acceptable combination of education, training and experience in a field related to the duties of the position.

Degree equivalency

EXPERIENCE

Significant work experience* related to Real Estate, in at least three (3) of the following areas:

a) Production and presentation of investment analysis reports for complex projects (>5000m²);

b) Definition of clients’ needs in the promotion of new furnishing concepts and innovative ways of working;

c) Management of a real estate portfolio of at least 50,000 m2 of rental, commercial and government office space in terms of operations, maintenance and client services (owned or leased);

d) Portfolio management focused on planning long-term housing strategies for clients;

e) Identification of occupancy strategies in the field of Real Estate;

f) Supervision of employees for a cumulative period of 2 years or a continuous financial cycle or management of a multidisciplinary project team on complex projects;

g) Financial management, work plans and forecast monitoring;

h) Preparing and presenting briefing materials and/or providing strategic advice to management;

i) Management of outsourcing contracts;

j) Management of a quality system and/or continuous improvement.

* "Significant" experience means that the applicant must clearly demonstrate experience acquired in the field of office, government or institutional buildings, over a period of approximately five (5) years within the last seven (7) years.

Residential or sales experience is NOT eligible.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- French essential
- BBB/BBB
- CBC/CBC

Information on language requirements

ESSENTIAL COMPETENCIES

Key leadership competencies (supervisor level)
- Create vision and strategy
- Mobilize people
- Preserve Integrity and Respect
- Collaborate with partners and stakeholders
- Promote innovation and guide change
- Achieve Results
- Client service orientation : level 2

References:
Key Leadership Competency profile and examples of effective and ineffective behaviours - Canada.ca
https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

ABILITIES

- Ability to communicate orally
- Ability to communicate in written

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

Education:
University degree in business administration with specialization in real estate, economics, finance, law, urban planning or any other specialty relevant to this position;

Degree equivalency

Professional Certification:
Meet one or more of the requirements for eligibility for a professional designation recognized by the Department:

- Chartered Administrator (C. Adm)
- Certified Property Manager (CPM)
- BOMA Real Property Administrator (RPA)
- BOMA Facilities Management Administrator (FMA)
- IFMA Certified Facilities Manager (CFM)
- Certified Leasing Officer (CLO)
- Fellow of the Real Estate Institute (FRI)
- Chartered Appraiser (C.A.)

Experience:
- Extensive* experience in supervising employees.

- Extensive* experience in managing a real estate portfolio of more than 75,000 square metres owned, leased or a combination of both.

- Extensive* experience in quality monitoring and/or tracking performance indicators related to building operations and maintenance and/or project management.

- Experience in defining needs, developing solutions and making recommendations to superiors for complex building renovation projects worth more than $10M.

* «Extensive» means an experience of at least 7 years and acquired in the field of office, commercial, institutional or government buildings.

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

ORGANIZATINAL NEEDS

Public Services and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group. Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) would be considered.

OPERATIONAL REQUIREMENTS

- Be willing and able to travel occasionally

Conditions of employment

REQUIRED CONDITIONS OF EMPLOYMENT

- Hold a valid driver’s licence (Variable condition depending on the position to be filled)
- Be willing and able to work overtime occasionally (Variable condition depending on the position to be filled)
- Wear appropriate safety clothing (Variable condition depending on the position to be filled)
- Security Clearance : Reliability or Secret Status

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

NOTES:

1) When you apply, you must demonstrate how you meet the education and experience requirements, as well as the assets, by answering the online screening questions. It is not enough to indicate that you meet the qualifications or to provide a list of past or current responsibilities. You must indicate how, when and where you acquired these qualifications by providing concrete examples. The résumé will only be used to confirm the information provided. If the demonstration of your experience is not explicit enough, your application may be screened out.

2) Please note that screening may be based on pre-selected assets based on operational requirements.

3) Random or top-down selection, as well as any other posted merit criteria may be used to determine who will advance to the next stage of the assessment process.

4) Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

COVID-19 VACCINATION POLICY

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.