Indigenous Recruitment – Executive Assistant to the Regional Director (AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Giving you the best chance to succeed!

At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any step of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

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The term “Aboriginal” is used within this job advertisement as it relates to the Employment Equity Act and other legislation frameworks. The term “Indigenous” is used, where feasible, in support of the United Nations Declaration on the Rights of Indigenous Peoples.

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Currently most PSPC staff are working remotely in response to the public health guidelines surrounding the COVID-19 pandemic. At a later time when safe to do so staff are expected to report to their designated work location to perform their duties. On-going full-time telework (working remotely) is not guaranteed.

Duties

As an Executive Assistant to the Regional Director your duties may include, but are not limited to:
• Planning, organizing and coordinating activities and the agenda of the Regional Director which involves negotiating, scheduling and rescheduling appointments, meetings and travel.
• Coordinating, researching and packaging information including coordination of translation of documents or translators in preparation for meetings, reports, events and urgent requests for information.
• Providing administrative support to management team meetings as well as extensive tracking and follow-up of the action items on behalf of the Regional Director.
• Preparing, verifying and/or processing invoices, claims and financial documents required for payments and budgetary purposes with respect to administration of branch activities.

Work environment

We are One PSPC!

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, we are committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. In fact, we have been named one of Canada’s Best Diversity Employers for the fifth year in a row and here is a list of some of our diversity and inclusion achievements:

• five diversity networks;
• a Task Force on Anti-racism, Workplace Culture and Equity;
• a national Reconciliation and Indigenous Engagement Directorate;
• an Ombudsman for Mental Health (the first such position within the federal public service);
• an Accessibility Office and;
• a Gender-based Analysis Plus (GBA+) Centre of Expertise.

While many programs and initiatives have already been implemented in line with our commitments to diversity and inclusion, we aim to get better! That's why we invite you to be part of the change by joining an organization where individual differences are recognized, valued and respected. Be part of the solution!

As part of its priority to advance reconciliation and renew Canada’s relationship with Indigenous people, Public Services and Procurement Canada (PSPC) is committed to hiring more Indigenous peoples into their workforce. Better representation within the public services of Canada’s fastest-growing demographic group will lead to more innovation and inclusive solutions to today’s complex challenges. Ultimately, this will improve government services for Canadians.

Intent of the process

The intent of this appointment process is to establish a fully assessed pool of qualified candidates. However, the results of this process may be used to staff identical or similar positions of various tenures (temporary or permanent) in Toronto, Ontario or Ottawa, Ontario at Public Services and Procurement Canada.

Positions to be filled: Number to be determined

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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Do you have what it takes?
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EDUCATION:

A secondary school diploma or employer-approved alternatives.

The employer-approved alternatives to a secondary school diploma are:
• An acceptable combination of education, training and/or experience.
(https://www.canada.ca/en/treasury-board-secretariat/services/staffing/qualification-standards/core.html#acce)

Degree equivalency

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We would like to know more about your experience!
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EXPERIENCE:

EX1. Experience in providing *administrative services to support management (manager and above).
EX2. Experience using Microsoft Office applications (i.e.: Outlook, Word, Excel, PowerPoint, OneNote, SharePoint)

*Administrative Services may include: managing calendars, scheduling and organizing meetings; preparing, and/or distributing meeting agenda and/or minutes; providing information and assistance to colleagues and paying invoices. These experiences may have been gained on the job, through school work or volunteer work.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

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Show us what you got! These competencies will be assessed later.
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C1. Dependability
C2. Client Service – Level 1
C3. Values and Ethics
C4. Showing initiative and being action oriented
C5. Thinking things through
C6. Problem Solving
C7. Oral communication
C8. Written communication***

***Written communication may be assessed based on any and all written materials prepared by the candidate. This includes but is not limited to the candidate’s responses to the exam questions, screening questionnaire, resume, emails etc.

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ORGANIZATIONAL NEEDS:

In support of achieving a diverse workforce, consideration may be given to candidates who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Aboriginal Peoples.

* We encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity (EE) section. Please note that you must complete this questionnaire if you wish to be considered for these opportunities. To complete the questionnaire, you must be a member of an EE group and select Collection Purpose 1 to be considered for job opportunities where belonging to an EE group is a condition for eligibility, or a screening or selection criterion specifically targeting EE groups.

To learn more about employment equity, click on the link below.
https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/employment-equity.html

Conditions of employment

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Security clearance - Various (Reliability or Secret depending on the position being staffed).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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How to Apply:
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• Create an applicant account and ensure your personal information is completed accurately.
• Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.
• Confirm that you are a person residing in Canada or a Canadian citizen or Permanent resident abroad and are willing to self-declare as Aboriginal. The self-declaration is completed as part of the job application under the “Employment Equity” tab and your affiliation as a member of First Nations, Inuit or Métis will be verified via an Affirmation Affiliation form to be provided later in the staffing process.
• Complete the screening questions and provide concrete and detailed examples to clearly demonstrate how you meet the qualifications. This can be done by explaining the Situation, Task, Action, and Result (STAR method).
• Submit the application by the closing date and time.
• If you are unable to complete an online application, please contact the email address below.

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What to expect after you apply:
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• You may not be contacted immediately after submitting your application. If you meet the essential education and experience you will be contacted to participate in the assessment process. The assessment process may include a virtual written exam, a virtual oral interview, reference check or other method of assessment.
• If you are hired you will be required to complete an Affirmation of Aboriginal Affiliation Form. For more information on this requirement, please consult the Frequently Asked Questions page: https://www.canada.ca/en/public-service-commission/services/appointment-framework/employment-equity-diversity/affirmation-aboriginal-affiliation/expansion-affirmation-aboriginal-affiliation-form-frequently-asked-questions.html

Miigwetch | Miigwech | Mársı | Kinanāskomitin | Hąį’ | Quana | Qujannamiik | Nakurmik | ᖁᔭᓐᓇᒦᒃ| Quyanainni | Máhsı | Máhsı | Mahsı̀ | Màhsi’ choo | Mä̀hsi’ cho | Sógá sénlá’ | Másin cho | Niyę sáw nîidhı́n | Shä̀w níthän | Kwä̀nä̀schis | Gùnèłchīsh | Gunałchîsh | Tsin'įį choh | Thank you | Merci

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.