Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The Executive Assistant is a key member of the team who coordinates a wide range of administrative functions and activities in support of the Branch Head. Responsibilities include managing the calendar of a busy senior executive, coordinating the flow and approval of documents, and managing financial resources. In addition, the Executive Assistant liaises with other government departments/agencies and external stakeholders in support of the Branch Head.

The role involves both working autonomously and building strong relationships within the Branch and with other executive offices. Excellent organizational and problem solving skills are essential to respond effectively to shifting priorities in fast-paced environment. The position also requires high-levels of dependability and discretion.

FCAC is a small independent federal agency with a growing profile where everyone contributes to achieving results.

Work environment

Today’s financial marketplace is complex, global and constantly in flux. Likewise, FCAC must be innovative and agile to remain a trusted authority in financial consumer protection. Its greatest strength is its people, a knowledgeable, experienced and passionate team of approximately 150 professionals that draw on the diversity of their skills and expertise to advance the agency’s mandate.

Located in downtown Ottawa (but fully equipped to work virtually), FCAC is a small separate agency subject to the Public Service Employment Act (PSEA). We offer the same pension and benefits plans as the core public administration. In addition, you will benefit from a minimum of four (4) weeks of vacation leave per year, earn a competitive salary, and be eligible for performance pay. We are also pleased to offer flexible work arrangements and a broad range of learning opportunities to help you grow and contribute your best. We have our own unique classification system (RE and REX) with relevant equivalences noted above.

If you are innovative and creative and want to join a dynamic team, FCAC is definitely for you!

Intent of the process

The intent of this process is to staff one position on an indeterminate basis.

This selection process may be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures.

Preference may be given to applicants who are members of one or more of the following employment equity groups: Aboriginal peoples, persons with disabilities and members of a visible minority group.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma OR an acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE

Significant* experience providing administrative support to an executive (Director-level and above), including:
a) full responsibility for managing the calendar of an executive
b) preparing files and supporting documentation for meetings
c) tracking and coordinating the flow of documents and approvals
d) researching and gathering information from various sources

Experience in drafting, editing and proofreading various documents, such as executive correspondence and reports

Experience in the management of financial resources, including corporate budgets and contracting

Significant* experience liaising with other senior executive offices, other government departments/agencies or companies, and external stakeholders in support of an executive

Significant* experience refers to the breadth and depth of the experience, defined as a combination of time spent performing the activities and the diversity, scope and complexity of the activities.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

KNOWLEDGE

Knowledge of the Financial Administration Act (specifically Sections 32, 33, 34)

Knowledge of Government of Canada policies and guidelines for travel, hospitality, conferences and event expenditures

ABILITIES AND COMPETENCIES

Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and action-oriented
Attention to detail
Dependability
Discretion

Ability to communicate effectively in writing
Ability to communicate effectively verbally

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION

College diploma or higher level of education

Degree equivalency

EXPERIENCE

Experience providing administrative support to an executive at the Director General or equivalent level (or higher) within the Federal Public Service

Experience assisting an executive in the management of human resources, such as staffing, coordinating training/professional development and on-boarding employees

Experience coordinating or managing work plans or critical paths for projects and key deliverables

Experience developing PowerPoint presentations for executive-level meetings

OPERATIONAL REQUIREMENTS

Willingness and ability to work overtime

Conditions of employment

Secret security clearance

All employees of the Financial Consumer Agency of Canada (FCAC) are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We will only accept on-line applications received via the jobs.gc.ca site. There are some benefits associated with applying online: Applicants can create a profile and retrieve stored application(s) (personal information, covering letter and résumé) previously submitted and modify them, if necessary, before submitting the application.

Applicants can modify their application/résumé at any time BEFORE the closing date indicated on the job advertisement.

Candidates invited to an interview will be required to provide proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Various assessment tools may be used in this selection process such as: written tests, performance assessments, interview, reference checks etc. All communication relating to this process, including email correspondence may be used in the assessment of qualifications identified on the Statement of Merit Criteria.

You must meet all essential qualifications in order to be appointed to the position.

Candidates may be required to meet some or all the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please clearly indicate this by including your substantive group and level in your CV.

Acknowledgment of receipt of applications will not be sent.

Depending on the number of applicants, volume management strategies such as random selection, top-down approach and/or establishing cutoff scores to determine who will continue in the staffing process, may be used for the purpose of managing applications. Please note that although you may attain the established pass mark on any of the assessments used in this staffing process, management may decide to use a higher cut off score.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.