Officer, Information, Records and Data Management

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

ABOUT GLOBAL AFFAIRS CANADA

Global Affairs Canada manages Canada's diplomatic relations, provides consular services to Canadians, promotes the country's international trade, and lead Canada's international development and humanitarian assistance.

Intent of the process

A pool could be created in order to fill similar positions at Global Affairs Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma.

Degree equivalency

EXPERIENCE

Significant* experience in the management of electronic and paper records, including the use of records and information management software such as, but not limited to: GCDOCS, EDRMS, RDIMS, SharePoint or MS365.

Experience in delivering coaching or training.

Experience in identifying and analyzing issues in order to implement solutions for clients.

Experience in implementing procedures and guidelines.

*Significant is defined as a depth and breadth of experience generally obtained through one (1) year of full-time work experience.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION

Diploma from a recognized post-secondary institution.

Degree equivalency

ASSET OCCUPATIONAL CERTIFICATION

Certification or Training in Information Management or another field relevant to the position to be staffed.

ASSET EXPERIENCE

Experience in capturing and manipulating data using a spreadsheet software such as MS Excel.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE

Knowledge of records, documents and information management practices.
Knowledge of emerging technology or trends related to information management.

ABILITIES

Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to organize and prioritize workload.
Ability to solve problems.
Ability to provide client service support.

PERSONAL SUITABILITY

Interpersonal skills
Judgement
Initiative
Dependability
Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS

Willingness and ability to work overtime on short notice and flexible working hours.
The work is performed in an open area where there is office noise.

Conditions of employment

Secret security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.