Human Resources Assistant and Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

As a HUMAN RESOURCES ASSISTANT (CR-05) in our teams, you will play a key role in supporting the PSC’s mandate in a Regional setting by:

Coordinating and delivering administrative and support services for:
- the PSC’s national recruitment programs that respond to federal government recruitment priorities, including the Federal Student Work Experience Program (FSWEP), Recruitment of Policy Leaders (RPL), Post-Secondary Recruitment (PSR), Federal Internship Program for Canadians with Disabilities (FIPCD), etc.,
- various recruitment outreach activities (e.g. career fairs, information sessions, etc.)

Administering a variety of tests to candidates in small and/or large group settings in the office and occasionally off-site, including the regular weekly administration of Second Language Evaluations;

Maintaining data, files, records, case tracking or logs and to generate reports;

Receiving, sorting, filing, reviewing, processing and responding to a variety of correspondence.

As an ADMINISTRATIVE ASSISTANT (AS-01), you will have the unique opportunity to support management and staff within our teams through various administrative needs, such as:

Providing administrative services and advice on the preparation of budgets and monthly reports on projections and expenditures;

Direct enquiries, mail, or issues to the appropriate area for resolution;

Coordinate and control administrative support services for projects and initiatives, establishes schedules, monitors progress, and provides a central source of information. Prepares and tracks documentation related to human resources, finance and administration processes;

Coordinate and participate in various meetings and drafts and prepare minutes;

Organize and maintain the manager or executive's agenda, meetings, conferences, and travel schedules;

Examine and review correspondence for management’s signature and drafts routine correspondence.

Work environment

Are you passionate about Recruitment? Then we may have a role for you in our national and regional teams at the Public Service Commission!

At the Public Service Commission (PSC) of Canada, we foster a healthy, modern, diverse and inclusive workplace.

The National Recruitment Directorate of the PSC, has a national team with 5 regional offices, collectively working together to provide staffing, recruitment and assessment advice, service and products to our clients.

Intent of the process

The National Recruitment Directorate is looking to immediately fill 1 indeterminate CR-05 position in Halifax, Nova Scotia and 1 indeterminate CR-05 position in Gatineau, Quebec.

A telework arrangement could be considered from anywhere in Canada however you might be required to report back to the Halifax or Gatineau Office on an ad hoc basis. Should the telework agreement come to an end, you will be required to report to and work onsite from the Halifax or Gatineau Office.

This process may be used for anticipatory CR-05 and AS-01 vacancies in the PSC’s offices of Toronto, ON, Gatineau, QC, Montreal, QC, Vancouver, BC and Halifax, NS. A pool of qualified candidates may be created for each work location listed above and may be used to staff similar positions on an indeterminate or temporary basis with various linguistic requirements/profiles and/or security requirements within the Public Service Commission offices (Vancouver, Halifax, Montreal, Toronto, or Gatineau).

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

For the Human Resources Assistant (CR-05) position: Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

For the Administrative Assistant (AS-01) position: Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

Experience in providing administrative services.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB,

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES

- Thinking Things Through
- Showing Initiative and Being Action-Oriented
- Working Effectively with Others
- Demonstrating Integrity and Respect
- Communication (oral and written)
- Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE

Experience providing client service;
Experience scheduling or coordinating meetings;
Experience using Microsoft Office suite – Outlook, Word and Excel.

Organizational Need

In order to accomplish its mandate, the PSC is committed to building and maintaining a diverse workforce that is representative of the Canadian population. As such, preference may be given to qualified candidates who self-declare as Aboriginal persons, members of visible minorities, persons with disabilities and/or women.

Information on employment equity

OPERATIONAL REQUIREMENTS

For the Human Resources Assistant (CR-05) position:
Willingness and ability to travel within Canada.

Conditions of employment

Reliability Status security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates have the right to be assessed in the official language of their choice.

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed as essential and asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples, in the textbox provided. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and asset, where applicable, may result in the rejection of your application. Candidates will not be solicited for incomplete or missing information.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Volume management mechanisms may be used.

All the information collected during the selection process, from the time of application until the end of the process, may be used to assess the candidates.

On October 6, 2021, the Government of Canada announced details* of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police,** federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

*Details on Vaccination Requirements: https://www.canada.ca/en/treasury-board-secretariat/news/2021/10/backgrounder-covid-19-vaccine-requirement-for-the-federal-workforce.html

**Policy on COVID-19 Vaccination: https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=32694

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.