Procurement Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Ready for a new challenge or interested in becoming a buyer for the Federal Government?

We invite you to consider the career opportunities and benefits of joining the procurement team at the Office of the Secretary to the Governor General (OSGG).

As a Procurement Assistant, you will be responsible for reviewing and analyzing client needs, initiating and processing contracts and procurement requests.

Purchasing and Supply Specialists (PG group) at the OSGG play an active role in planning, organizing and the delivery of contracting services for a wide variety of interesting requirements. As part of the Corporate Services Branch within the OSGG, the Materiel Management and Procurement Services section supports the department for all contracting matters as well as inventory and materiel management.

A small team of employees often working in a fast-paced environment handling on a daily basis a variety of high priority requests. Working collaboratively with team members is an integral part of the success of this section.

Based on the duties of the position, the successful applicant is required to work on-site at Rideau Hall, located at 1 Sussex Drive, Ottawa, Ontario, therefore telework or alternate work locations will not be an option.

Work environment

The OSGG is the government agency that supports the governor general throughout her mandate and in carrying out her duties.

The OSGG is a small department that is part of the Core Public Administration (CPA).

Rideau Hall is the official residence and workplace of the governor general of Canada. It is also a historic site with 180 years of history and a beautiful park located just minutes from downtown. The site is open to the public and welcomes more than 300 000 visitors each year who come to take part in the various activities offered.

Intent of the process

The intent of this selection process is to staff one (1) indeterminate bilingual imperative BBB/BBB position. A pool of qualified candidates may be established and may be used to staff similar positions with various language requirements, various security requirements, various conditions of employment and/or various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1 Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES:
EX1 Experience providing advice, guidance and information to internal and external clients in a customer service environment;

EX2 Experience using Microsoft Word, Excel and Outlook; and

EX3 Experience in entering and reconciling data to verify accuracy and completeness.

ABILITIES
A1 Ability to communicate effectively in writing; and
A2 Ability to set priorities, meet deadlines and work effectively under pressure.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB;
Bilingual imperative CBC/CBC;
English essential;
French essential; and
English or French essential.

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE:
K1 Knowledge of policies, laws and guidelines relating to the procurement of goods and services from the Government of Canada and their application.

ABILITIES
A3 Ability to communicate effectively orally; and
A4 Ability to analyze information and make recommendations to clients.

COMPETENCIES:
C1 Demonstrating integrity and respect;
C2 Working effectively with others;
C3 Showing initiative and action-oriented; and
C4 Client Service orientation.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS - EXPERIENCES:
AEX1 Experience of working with the enterprise resource planning (ERP) system such as SAP;

AEX2 Experience in the utilization of government acquisition cards;

AEX3 Experience in procurement of low dollar value goods and services; and

AEX4 Prior training in the field of procurement.

ORGANIZATIONAL NEEDS
The OSGG is dedicated to building an inclusive workforce with a diversity of experiences, perspectives and backgrounds that represents Canada now and in the future. In order to achieve this goal, we will give preference to veterans first and may give preference to one of the designated groups (Indigenous people, persons with disabilities, members of visible minorities, and women). We strongly encourage you to indicate if you belong to one of the designated groups.

We are passionate about fostering a workplace where all people feel welcome and can reach their full potential.

Conditions of employment

CoE1 Able to obtain and maintain a valid reliability or secret security clearance. Please note that the OSGG will assist all qualified candidates in the security clearance process. This step is required for all those entering into the public service to ensure the security of information and personnel;

CoE2 Willingness and ability to lift up to 25 pounds (11 kilos) in accordance with workplace safety standards;

CoE3 Must possess and maintain a valid driver’s license;

CoE4 Willing and able to work overtime on short notice;

CoE5 All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act;

CoE6 Aboriginal peoples who self-declare within the context of the above noted appointment process, must complete the Affirmation of Aboriginal Affiliation Form. Please note that the information you have provided on the AAAF is collected under the authority of the Public Service Employment Act for the purpose of verifying the eligibility of the person to be appointed to a position targeted to Aboriginal peoples and is protected under the Privacy Act. For more information, please visit the following website: http://www.psc-cfp.gc.ca/plcy-pltq/eead-eeed/dg-gd/aaa-eng.htm; and

CdE7 Must be willing and able to work on site at Rideau Hall, 1 Sussex Drive, Ottawa. Telework or alternate work locations will not be an option.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Candidates must meet all the essential qualifications to be appointed to a position.

Due to the Covid-19 pandemic, assessments for this process will be administered virtually. This may include both an exam and interview.

Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Official language proficiency could be assessed and required solely upon appointment.

Second language evaluation (SLE) Test of written expression: Candidates who do not already have a valid result or who have an expired result at the B level or higher on the Public Service Commission's Second Language may be invited to take the new Public Service Commission unsupervised test of written expression for level B.
For more information, please refer to this link:
https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/unsupervised-test-written-expression-level-b-or-c.html

Second language evaluation (SLE) Test of reading comprehension: Candidates who do not already have a valid result or who have an expired result at the B level or higher on the Public Service Commission's Second Language Evaluation may be invited to take the new Public Service Commission unsupervised test of reading comprehension for level B.
For more information, please refer to this link:
https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/unsupervised-test-reading-comprehension-level-b-or-c/about-the-test.html.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.