Legislative Database Editor - Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

To be considered for the initial round of screening and assessments, please ensure that your completed application is submitted no later than 15 February 2022. Subsequent screening of applications submitted to the inventory will take place on an “as and when needed” basis.

The organization will accept applications online only. All job applications must therefore be submitted through the Public Service Resourcing System.

TIPS FOR APPLICANTS:

In the "Screening Questions" section of the application, you will be asked to clearly demonstrate that you meet the screening criteria by answering the questions asked.

We suggest this format, when drafting your responses to the experience qualifications:

1. include where, when and how you obtained the required experience;
2. include the period(s) in which you performed the functions of the position(s).

By providing the required information in the suggested format, you will ensure that the assessors in a position selection committee are able to assess the depth, complexity and scope of your experience.

Failure to provide sufficient information may result in your application being screened out of the process.

CANDIDATES WILL NOT BE SOLICITED FOR MISSING INFORMATION.

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Duties

Electronic consolidation of the Government of Canada's statutes and regulations to ensure timely access by the Canadian public and the legal community.

Management of the database of federal consolidated statutes and regulations that is used for:

• Drafting tools, for use by legislative counsel in the Legislative Services Branch (LSB) of the Department of Justice;
• Research tools, used by legal counsel, legistic revisors, jurilinguists, legal assistants and others professionals in the LSB;
• The official consolidation of Acts and regulations that is available on the Justice Laws Website.

Work environment

The Department of Justice offers a competitive salary and benefits and the opportunity to fully develop your knowledge and skills. Your professionalism and results oriented attitude will be recognized and rewarded with challenging opportunities in this team-oriented workplace.

The Department of Justice is often described as Canada's largest and most prestigious law firm. The Department makes and upholds federal laws and is the guardian of the Canadian justice system. By setting for itself the highest standards of integrity, fairness and professionalism, the Department of Justice has earned a reputation as a leader within the legal community.

No matter what your expertise, you will benefit from Justice Canada's supportive atmosphere, its emphasis on training and mentoring, and the ability to balance the personal and professional aspects of your life.

Intent of the process

A pool of partially or fully qualified candidates will be established from this process. This pool may be used to staff similar positions within the Department of Justice with various tenures, linguistic profiles (bilingual imperative only), operational requirements and/or conditions of employment, depending on the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library/archival work or a law-related field or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

EX1: Experience using Microsoft Office (including: Outlook, Word, Excel, Powerpoint, etc…).

EX2: One of the two following experiences:

Experience in working with XML or HTML markup languages.
or
Experience in working with the federal legislation structure.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:

AED1: Degree from a recognized university with acceptable specialization in a law-related field or computer science-related field.

Degree equivalency

AEX1: Experience in working with Arbortext Editor (EPIC) or comparable XML editing software.

AEX2: Experience in the creation/editing of documents with Adobe Acrobat editor or Foxit Phantom PDF editor.

AEX3: Experience in researching legislative publications such as the Canada Gazette, the Annual Statutes or the Justice Laws Website.

AEX4: Experience in analysing coming-into-force, repeal, and amending formulas for legislative provisions.

AEX5: Paralegal experience.

AEX6: Legal assistant experience.

AEX7: Experience or studies in a field related to computer science.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE

K1: Knowledge of the Justice Laws website.

ABILITIES

A1: Ability to proofread and review grammar, spelling and punctuation of various documents.
A2: Ability to communicate effectively orally and in writing.
A3: Ability to work under pressure.

COMPETENCIES

CO1: Working effectively with others.
CO2: Thinking things through.
CO3: Showing initiative and being action-oriented.
CO4: Demonstrating integrity and respect.

Conditions of employment

Secret security clearance

OPERATIONAL REQUIREMENT

Willingness and ability to work overtime on occasion.

ORGANIZATIONAL NEEDS

The Department of Justice believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in driving Canada’s Legal Team in ensuring that Canada’s justice system is as fair, accessible and efficient as possible. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are an Indigenous person, a person with a disability, a member of a racialized group* and/or a woman and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

* Please note that this group is currently designated as members of visible minorities in the Employment Equity Act and the self-declaration form.
** 2SLGBTQI+: Two-Spirit, lesbian, gay, bisexual, transgender, queer, intersex, and people who identify as being part of sexual and gender diverse communities.

INFORMATION ON SELF-DECLARATION

Self-declaration information can be factored into the screening, assessment or selection decision to address our commitment to eliminate gaps and increase representation for these groups. This information will only be used in connection with this selection process.

HOW TO SELF-DECLARE
If you are an Indigenous person, woman, member of a racialized group*, Person with a disability:

• when you apply for a job through GC Jobs, complete the Employment Equity section under Requirements.
• Please note that your self-declaration as a member of First Nations, Inuit or Métis will be verified via the Affirmation of Indigenous Identity Form to be provided later in the staffing process. For more information on this requirement, please consult the Questions and Answers page.

If you are a member of the 2SLGBTQI+/ Sexual Orientation, Gender Identity and Expression (SOGIE) community:

• For employees of the Department of Justice, please self-declare through the EE Self-Declaration tab in PeopleSoft by accessing the “Self Service” module and providing consent that your information can be used for Staffing actions, such as actings, appointments, assignments.

• For candidates external to the Public Service and employees of the Public Service outside of the Department of Justice, please respond to the self-declaration screening question as part of your application

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

The selection committee reserves all rights to use any methods that they deem appropriate in order to evaluate the candidates (written examination, interview, reference check, written samples, argue a motion, etc.).

Proof of citizenship will be required.

As part of the selection process, the use of online, innovative tools may be used for testing purposes. As a result, selected candidates will require access to a device that has internet capabilities.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required and to update their personal information when it changes. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Time-sensitive correspondence may be transmitted via email and it will be the candidate's responsibility to check their email regularly. Failure to respond to communications may result in elimination from this process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

In order to be able to manage the number of applicants in this selection process, the Department may decide to use top-down or random selection or any other additional qualification as indicated in the statement of merit criteria in order to determine the number of candidates who will be considered for the next stage of the evaluation.

Persons are entitled to participate in the appointment process in the official language of their choice.

If you require any accommodations (e.g. an alternative method of assessment, a technical aid, accessibility requirements, etc.) at any stage of the assessment process, please contact us so that we can take the appropriate measures to facilitate your full participation.

Your application in this inventory will be active for 180 days. A notice that your application is about to expire will be posted to the My jobs menu of your account 30 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer be considered for this inventory. Should your application become inactive while the inventory is still open, a notice will be posted to your account indicating that your application has expired. You may select the link Update my Inventory Status to reaffirm your interest.

Results from previous evaluations in this process may be deemed valid for future rounds of application selection from this inventory.

For Current Federal Public Service employees:
Please identify clearly your substantive group and level, employment status, and Personal Record Identifier (PRI) on your application.

Employees at the same group and level or equivalent may be considered for deployment or secondment.

An assignment, acting appointment or secondment requires the approval of your supervisor.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online