Senior Information and Records Officer

Important messages

Prairies Economic Development Canada (PrairiesCan) is looking for an additional member to join our Business Systems team! Now is your chance to be a part of an organization that thrives on new challenges, dynamic relationships, and innovative solutions to complex problems.

We are looking for individuals who are highly motivated, have excellent organization skills, and are interested in supporting the PrairiesCan team on our mission to help businesses and communities facing economic challenges.

Please note: due to the COVID-19 pandemic, we are primarily working remotely for the time being. Interviews and related assessments will be conducted virtually throughout this staffing process. Applicants are responsible to ensure they have a reliable internet connection and access. If you are appointed to a position, PrairiesCan will provide tools and/or equipment to support remote work.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need accommodation during any phase of the process, please contact Nathaniel Harrigan by email at . All information received in relation to accommodation is confidential.

Duties

About the role:
At PrairiesCan, we are true believers in advancing information management (IM) systems, policies and tools that are user-centric and truly make a difference. We are moving forward with a vibrant culture that is committed to modernizing the way that our department creates, uses and manages its information.

In this position, you will provide analysis, interpretation, guidance and support of information/records management services. You will be a source of advice in IM for senior management and employees, carry out taxonomy development to support collecting, classifying, cataloging and retrieving information, as well as perform research and evaluation work.

Our ideal candidate is professional, detail-oriented, and eager to share their ideas and talents - if this sounds like you, we hope you apply!

Work environment

PrairiesCan is one of Western Canada’s best employers because of its support for employees, innovative workplace and ability to make a difference in the lives of Western Canadians. We are driven to be the best at what we do. We hire top talent and provide an employment experience that brings out the best in people. We are motivated by achieving great results for Canadians.

Why Choose PrairiesCan:
• Work with amazing people who support each other.
• Meaningful work that makes a difference to the country.
• Excellent compensation package.
• Flexible work arrangements.
• Modern work tools and technology.

PrairiesCan offices are open environments with well-regulated air quality, ergonomic sit- stand workstations, and a combination of natural and fluorescent lighting. The physical demands of this position include spending a significant amount of screen time on a computer or equivalent, as well as reading documents in digital and/or print media. This role will also involve meetings either virtually by video or telephone, and in-person as COVID-19 public health measures allow.

Intent of the process

A pool of qualified candidates (fully assessed or partially assessed) will be established and may be used to staff similar positions at this group and level. This process may be used for various positions and tenures (including but not limited to term and indeterminate appointments, internal assignments, secondments, deployments, acting appointments, casual) as well as various locations, security requirements, language requirements and conditions of employment. The pool of qualified candidates may also be shared and accessed with other federal government departments.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Graduation from a two-year program of study from a recognized post-secondary institution with acceptable specialization in information management, information science, library science, archival science or another specialty relevant to the position to be staffed.

At the manager’s discretion, an acceptable combination of education, training and/or experience may serve as an alternative to the minimum education stated above.

Degree equivalency

Experience:
• Experience in assessing and presenting recommendations for the use of senior management.
• Experience in the integration of an information management system including electronic document management system such as SharePoint and other electronic records management systems (EDRMS, RDIMS, GCDOCS) (e.g. maintaining electronic classification plans, assigning retention periods, planning or executing electronic disposition, etc.).
• Experience performing quality assurance in the context of information management.
• Experience in tracking, monitoring or reporting of information related to various administrative records keeping and information management activities such as document and records management, retention and disposition, budget, correspondence, projects and work in progress.

Knowledge:
• Knowledge of the concepts, practices and trends associated with the management of information in the Government of Canada (GC).

Competencies:
• Communication: Oral and Written.
• Teamwork.
• Strategic Thinking.
• Initiative.
• Reliability.
• Attention to detail.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS:
Education:
• Professional accreditation related to information management.
• Graduation with a degree from a recognized post-secondary institution with acceptable specialization relevant to the position.

Degree equivalency

Experience:
• Experience working in an information management (IM) unit.
• Experience inputting, extracting, compiling and processing data utilizing automated systems and tracking software.
• Experience in gathering, extracting, and manipulating information from various sources for reporting, management decision-making, and planning and tracking purposes.
• Experience participating on project teams, working groups or departmental and inter-departmental committees pertaining to program delivery administration and information management issues.
• Depth, breadth and scope of experience in any one or combination of the experience requirements.

Operational Requirements:
• Willingness and ability to work overtime when required.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Conditions of employment

• Reliability security clearance.
• Fully vaccinated for COVID 19 unless being accommodated based on a certified medical contraindication or a prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

TIPS FOR APPLICANTS: When answering the screening questions ensure that you provide complete and thorough details of your experience. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each experience element, as applications will be screened only on the information provided. Failure to provide sufficient information may result in your application being screened out of the competition.

Communication for this process will be sent via email. Applicants MUST check their email accounts frequently as there may be a deadline for responses. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Depending on the number of applicants, the needs and/or Human Resources plans, volume management strategies such as random selection, top-down approach and/or establishing cut-off scores to determine who will continue in the staffing process, MAY BE USED for the purpose of managing applications.

As per the Policy on COVID-19 Vaccination for the Core Public Administration, including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.