AS-02 - Stream 1 : Management Services Officer / Stream 2 : Senior Administration Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

These positions provide essential services and will be required to work in the office; however, during the pandemic will primarily work from home until a directed return to the office.

Work environment

ISED is proud to be named one of Canada's Top 100 Employers 2021, and one of Canada’s Best Diversity Employers 2021. These awards recognize Canadian employers with exceptional human resources programs, forward-thinking workplace policies, and exceptional workplace diversity and inclusiveness programs.

As an organization, ISED strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

Intent of the process

The intent of this selection process is to staff one (1) position located in Vancouver, British Columbia.

A pool of fully qualified candidates may be established to staff similar positions with various tenure and linguistic requirements, within the Strategy and Innovation Policy Sector in the Pacific Region.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS - EDUCATION - ALL STREAMS

A secondary school diploma or employer-approved alternatives*.

*Employer-approved alternatives include: a satisfactory score on the Public Service Commission-approved test as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience.

Degree equivalency

ESSENTIAL QUALIFICATIONS - EXPERIENCE - ALL STREAMS

Experience providing administrative support services to clients, staff, and/or management.

Experience interpreting and applying policies, guidelines, and/or procedures.

Experience researching, analyzing, and communicating information to clients, staff, and/or management.

Experience managing competing requests from clients, staff, and/or management.

Experience using word processing software, spreadsheets, electronic mail, Teams, (e.g., Microsoft Office Suite).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ESSENTIAL QUALIFICATIONS - EXPERIENCE - STREAM 2 ONLY

Experience providing administrative services in the federal public service in at least two (2) of the following functions:
1. Contracting and procurement
2. Facilities management
3. Health and Safety/Security

ESSENTIAL QUALIFICATIONS - KNOWLEDGE - ALL STREAMS

Knowledge of policies, guidelines and procedures related to the delivery of contracting and procurement services in the federal public service.

Knowledge of financial and administrative practices in the federal public service.

Knowledge of Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures.

ESSENTIAL QUALIFICATIONS - PERSONAL SUITABILITIES - ALL STREAMS

Effective interpersonal skills.
Decision-making.
Judgement.
Initiative.
Attention to detail.
Values and Ethics.
Reliability.
Written Communication.
Oral Communication.
Client service.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATION - EDUCATION - ALL STREAMS

A post-secondary diploma.

Degree equivalency

ASSET QUALIFICATIONS - EXPERIENCE - ALL STREAMS

Experience providing contracting and procurement in the federal public service.

Experience using a financial system (ie. SAP, IFMS).

ASSET QUALIFICATIONS - EXPERIENCE - STREAM 1 ONLY

Experience delivering and advising on financial services including developing, monitoring and reconciling budgets.

Experience with stakeholder relationship management software, MS Dynamics or Salesforce.

Experience supporting or managing communications events (e.g., announcements, VIP tours).

Experience working with the Shared Travel Services (STS) system.

ASSET QUALIFICATIONS - EXPERIENCE - STREAM 2 ONLY

Experience providing facilities services in the federal public service.

Experience working in a project setting with various stakeholders such as external contractors or facilities management and representatives.

Experience in material management.

OPERATIONAL REQUIREMENTS - ALL STREAMS

These positions provide essential services and will be required to work in the office; however, during the pandemic will primarily work from home until a directed return to the office.

Willingness and ability to work occasionally overtime evenings and weekends, sometimes on short-notice.
Willingness and ability to travel for work and/or training according to needs, using various modes of transportation.

Conditions of employment

Reliability Status security clearance

CONDITIONS OF EMPLOYMENT - STREAM 2 ONLY

Willingness and ability to lift up to 10kg.
Willingness and ability to push and pull a cart.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

At Innovation, Science and Economic Development Canada (ISED), diversity is our strength. If you are a woman, an Aboriginal person, a person with a disability or a visible minority, please let us know by completing the employment equity section in your application. In support of achieving a diversified workforce, consideration may be given to candidates self-declaring as belonging to any of these employment equity groups.

IMPORTANT INFORMATION REGARDING THE JOB APPLICATION PROCESS:

1) Only online applications will be accepted.
2) A written exam, interview and reference checks may be conducted.
3) It is the candidate's responsibility to clearly demonstrate in their application, with concrete examples, how they meet each screening criteria (education and experience for both the essential qualifications and the asset qualifications). Failure to do so may result in your application being eliminated from further consideration. It is NOT SUFFICIENT to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through examples. Information on your described experience, etc. provided in the screening questions should be supported by your résumé.
4) You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/
5) Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
6) Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).
If you are not able to apply online, please contact the Staffing team at the e-mail address below for assistance.
7) Candidates must meet the essential qualifications to be appointed to a position.
8) Candidates may be required to meet the asset qualifications depending on the requirements of the specific position being staffed.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.