Administrative assistant, various positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

When submitting your application, you MUST ANSWER questions regarding the education and experience requirements (both essential and asset qualifications). You must CLEARLY DEMONSTRATE how you meet each of these requirements by answering the online questions. It is not sufficient to only state that the qualifications are met or to only provide a listing of current or past responsibilities. Rather you must clearly demonstrate WHEN (month-year to month-year), WHERE and HOW you acquired each qualification by giving CONCRETE EXAMPLES. Information provided in your answers related to your education and experience must be supported in your resume. Failure to provide the above information in the format required WILL result in your application being rejected from the process. The information you provide in the questionnaire must be true.

Intent of the process

A pool of fully or partially qualified candidates may be established to staff positions at the same or equivalent group and level at Elections Canada with varying tenures (such as indeterminate, specified period, acting) and with various language requirements and profiles. French or English essential, Bilingual profiles BBB/BBB, CCB/CCB, CBC/CBC, CCC/CCC.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school or acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

- ** Significant experience in providing *administrative support services.
- Experience in researching and collecting information from various sources and preparing a summary.
- Experience in receiving, tracking and coordinating various documents.
- Experience in ensuring the quality control of various documents.

* Definition : Administrative support services is defined as but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, and other related office duties.

**Significant:
Significant experience will be assessed in terms of the depth and breadth of activities, the complexity and diversity of work handled as well as the level of autonomy demonstrated.

Complexity refers to an issue that is multi-dimensional or highly technical, potentially precedent setting, or has a significant impact on the organization.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French or English Essential
Bilingual Imperative BBB/BBB, CBC/CBC, CCB/CCB and CCC/CCC

Information on language requirements

ABILITY & COMPETENCIES

- Ability to establish priorities and manage a high volume of work.
- Ability to communicate in writing.
- Ability to communicate orally.
- Ability to analyse and research information.
- Client-Service Orientation.
- Working effectively with others.
- Judgement.
- Detail oriented.
- Reliability.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE

- Experience using correspondence tracking systems.
- Experience working in the field of financial management (i.e. accounts payable and receivables).
- Experience using applications such as Freebalance or similar Enterprise Resource Planning (ERP) Solutions.
- Experience in working in the field of human resources.
- Experience in working in a legal environment.
- Experience in the field of security.
- Experience working in a call centre.
- Experience in working in the field of information management (records management).
- Experience working in Excel to manipulate data.
- Experience providing administrative services/support to an executive level (i.e. managing calendar and e-mails).
- Experience making travel arrangements and processing travel claims.
- Experience working in the field of procurement and contracting.

ORGANIZATIONAL NEEDS

Elections Canada is committed to establishing and maintaining a representative workforce. Qualified candidates who self-identify as members of the Equity-seeking groups (a group of persons who are disadvantaged on the basis of one or more prohibited grounds of discrimination within the meaning of the Canadian Human Rights Act) may be selected for appointment to fill an organizational need.

Conditions of employment

Reliability Status security clearance

Availability and consent to work overtime often on short notice.

Consent to observe strict political impartiality and neutrality for the duration of employment.

A working internet connection is required to perform the duties of the position.

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act. Be able to certify that you are fully vaccinated against COVID-19 prior starting your functions.

This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete a vaccinal attestation.

Elections Canada plans to move to a hybrid work arrangement in the near future where remote work will predominate for the majority of staff.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A test may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates may be required to meet the asset qualifications, depending on the requirements of the specific position being staffed.

You must provide proof of your education credentials.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if you have one.

Persons are entitled to participate in the selection process in the official language of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.