Human Resources Assistant

Important messages

ELECTIONS CANADA PLANS TO MOVE TO A HYBRID WORK ARRANGEMENT IN THE NEAR FUTURE WHERE REMOTE WORK WILL PREDOMINATE FOR THE MAJORITY OF STAFF.

Would you like to be part of a dynamic team that values innovation and collaboration? Then join Elections Canada’s Staffing Services team! Its mission is to provide professional, cutting-edge and timely services that benefit managers looking to secure a skilled, diverse workforce.

The Staffing Services team is part of the Digital Transformation sector whose mandate is to review the agency’s approaches and implement systems and processes to improve client service efficiency and quality.

Intent of the process

The immediate intention of this process is to staff 4 temporary or casual position with possibility of an extension.

A pool of fully or partially qualified candidates may be established to fill positions at the same or equivalent group and level at Elections Canada with varying tenures (such as indeterminate, specified period, acting, casual) and various bilingual linguistic profiles.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
- Secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

EXPERIENCE
- Experience* providing administrative services** in an office environment
- Experience in entering information in a data entry system
- Experience in working with Microsoft Office (Outlook, Word, Excel, PowerPoint)

*At least one (1) year experience in providing administrative services

**Administrative support services may include the performance of tasks such as managing the daily agenda of manager, planning or coordinating meetings, preparing documents or reviewing for accuracy, coordinating incoming and outgoing correspondence, filing, writing minutes of meetings, preparing spreadsheets and collating data, etc.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITY
- Ability to establish priorities and manage a high volume of work.
- Ability to communicate in writing.
- Ability to communicate orally.

PERSONAL SUITABILITY
- Client-Service Orientation
- Working effectively with others
- Judgement
- Detail oriented
- Reliabilty

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE

- Experience using an automated human resources system such as HRIS, MyGCHR, etc.
- Experience in supporting human resources advisors.
- Experience in coordinating information sessions or administering various written exams.

Elections Canada is committed to meeting its employment equity objectives. In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups: Women, Visible Minorities, Persons with Disabilities, Aboriginal Peoples.

Conditions of employment

Reliability Status security clearance

- Consent to observe strict political impartiality and neutrality for the duration of employment.
- Willingness and ability to work overtime on as when needed and on short notice.
- A working internet connection is required to perform the duties of the position.
-All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.