Various Administrative Professional Opportunities

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Fisheries and Oceans Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women would be considered.

Work environment

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard have been recognized as a top employer with multiple awards:

•Canada’s Top Employers for Young People (2018, 2019 and 2020)
•National Capital Region’s Top Employers (2018)
•Forbes Canada’s Best Employers (2018)

Additionally, we offer:

* Learning and training opportunities to support you in your current and future career
* Competitive salaries and benefits, such as supplemental health insurance, dental care, and vacation allowances
* Flexible work arrangements, volunteer days, and family-related leave

Intent of the process

The results of this processus will be used to staff various Administrative Professional opportunities within Fisheries and Oceans Canada and the Canadian Coast Guard. Opportunities may include roles such as Administrative Coordinators, Administrative Officers and Analysts, Business and Planning Officers/Analysts and Administrative Team Leaders. Our intention is to create a partially or fully qualified list of candidates for opportunities, within our region, which may be either temporary or permanent.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of an acceptable post-secondary educational program (Certificate or Diploma) in Office Administration, Business Administration another specialty relevant to these positions
OR
A minimum of five (5) years of relevant work experience.

Degree equivalency

Experience providing client service or customer service (e.g. general public or internal/external clients.)

Experience gathering and evaluating information from various sources and providing guidance or recommendations to employees, clients or leaders applicable to their unique needs.

Experience preparing various types of formal material for a manager or a team such as briefing material, presentations, written reports or summary notes.

In addition to the three (3) essential qualifications above, supervisory opportunities also require:

Experience providing leadership to projects, committees, employees or teams which should include providing coaching, assigning and monitoring work, providing meaningful feedback and mobilizing people toward accomplishing established tasks or goals.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Candidates being considered for non-supervisory opportunities will be required to meet the following CORE COMPETENCIES:

Demonstrating Integrity and Respect
Working Effectively with Others
Showing Initiative and being Action-Oriented
Thinking Things Through

Candidates being considered for supervisory opportunities will be required to meet the following KEY LEADERSHIP COMPETENCIES – SUPERVISOR LEVEL:

https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html

Mobilize People
Achieve Results
Create Vision and Strategy
Uphold Integrity and Respect
Collaborate with Partners and Stakeholders
Promote Innovation and Guide Change

Ability to communicate effectively orally
Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

**Depending on the position, any of the following “other” qualifications may be deemed as essential and only those candidates (and persons with a priority or preference entitlement) who possess those qualifications will be considered for that specific opportunity .**

Experience managing financial information in an electronic Financial Management System (e.g. SAP, SAGE, ABACUS, MRS, etc.).

Experience providing financial support services to a manager or a team including tracking budget and expenses; coordinating invoices and contracts; monitoring, analyzing, reporting and forecasting budgets.

Experience coordinating or liaising between the office of managers, directors, other government departments, or internal/external stakeholders or communities.

Experience in validating or reconciling information in HR Software Systems (e.g. Peoplesoft, Nakisa, MariTime, National Training Tracking Tool (NTTT), Iprivileges or OrgPlus).

Experience developing or implementing procedures, policies or programs.

Experience using spreadsheet software, such as Excel or Google Sheets, to prepare reports and manipulate data using pivot tables, formulas or graphs

Experience planning, coordinating or organizing Virtual and/or In-Person events (e.g. training sessions, meetings, seminars, awards and/or recognition events, etc.).

Experience providing interpretation or procedural guidance on Federal Government Legislation, Policies and Procedures such as the Financial Administration Act; Treasury Board Contracting and Procurement policies; National Joint Council Travel Directive, etc.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Conditions of employment

**Conditions of Employment will be dependant on the specific position/opportunity**

Reliability or Secret Status security clearance, depending on the position being filled.
Requirement to, occasionally, work overtime.
Requirement to, occasionally, travel.
All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service. As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.