Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

The intent is to staff three positions on an indeterminate basis at Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC). A pool of partially or fully qualified candidates may also be established to staff similar or identical positions at Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) and Indigenous Services Canada (ISC) with various linguistic profiles as well as tenures (term or indeterminate), location across Canada and/or security clearance, which may vary according to the position being staffed.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or employer-approved alternatives.

NOTE:
Acceptable experience and/or training in a field relevant to positions in the group is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

Degree equivalency

EXPERIENCE:

Experience managing a senior manager’s agenda.

Experience performing financial support functions, including reconciling budgets and verifying invoices for payment.

Experience preparing and processing correspondence.

Experience organizing and coordinating the logistics of meetings.

Experience using a variety of computer software (such as Word, Excel, and PowerPoint).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS
( Not essential, but preference may be given to candidates who possess asset qualifications)

Experience using SAP in a work environment.

Experience using a correspondence and document tracking system, such as CCM Enterprise, GCdocs.

Experience making travel arrangements and processing claims.

Experience coordinating human resources activities.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
The pool could be used to staff positions with various language requirements: Bilingual BBB/BBB, French essential or English essential.

Information on language requirements

KNOWLEDGE:

Knowledge of federal administrative policies and procedures pertaining to travel, procurement, and transmission of classified information.

ABILITIES:

Ability to establish priorities and work under pressure.

Ability to communicate orally.

Ability to communicate in writing

PERSONAL SUITABILITY:

Effective interpersonal skills.

Reliability.

Detail oriented.

Flexibility.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
( Not essential, but preference may be given to candidates who possess asset qualifications)

Knowledge of relevant signing authorities under the Financial Administration Act.

Knowledge of Indigenous peoples.

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS

Crown Indigenous Relations and Northern Development Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve our employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal Persons, Visible Minorities and Persons with Disability.

OPERATIONAL REQUIREMENT

Willing and able to work overtime on short notice.

Conditions of employment

Secret security clearance

All employees of the core public administration are required to be fully vaccinated against COVID-19 and attest to their vaccination status unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

**On October 6, 2021, the Government of Canada announced details of its plans to require vaccination across the federal public service.

As per the new Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, federal public servants in the Core Public Administration and members of the RCMP must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to indeterminate (permanent), determinate (term), casual, and student hiring. Should you reach the point in the selection process where it is necessary to verify terms and conditions of employment then the hiring manager or a human resources representative will contact you in order to complete an attestation.

All communication related to this process, including email correspondence, telephone and videoconference conversations, may be used in the assessment of qualifications.

For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). We will mostly communicate by email, so be sure to keep your contact information up-to-date. It's your responsibility.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.